Operations Coordinator

Boys & Girls Clubs of Larimer County (BGCLC) is a place for kids to laugh a place to learn a place to grow and a place to belong. It is the dedication of caring and trained professionals that make this possible for our youth. Our staff members are critical to the success of our programs and organization. Our team comes from diverse backgrounds offering a variety of opportunities for our Club members (the youth we serve). From building bonds to helping with homework to offering career advice there are so many ways you can make a difference in a childs life by working at Boys & Girls Clubs of Larimer County! Become part of our team and help in providing a safe and fun space for the youth in Larimer County.

For more than 30 years BGCLC has served the youth in Larimer County. Through amazing programs caring staff and a safe atmosphere we give youth a place to go when they need support care and most importantly fun. We give youth a place to call home.

BGCLC is looking for Operations Coordinator who will directly support the Operations department by overseeing and maintaining all project management tools and practices. To help maintain safe and high quality youth programs the Operations Coordinator will assist with the reporting and review of all data collection and compliance requirements. The Operations Coordinator will support all administrative needs for the back-end systems of the Operations department including the member management system IT systems and operational workflows.

ESSENTIAL FUNCTIONS and RESPONSIBILITIES:

Property:

• Assist with facility upgrades and maintenance requests
• Assist with bidding and RFP processes when needed for major renovations and/or repairs.
• Assist with property usage agreements and processes
• Assist in the planning of fixed assets replacement schedule.

Community engagement:

• Work closely with school district personnel on student outcomes/impacts
• Support BGCLC when needed at community functions

Administration:

• Oversee and maintain training planning tools
• Oversee and maintain project management tools
• Oversee and maintain Club intranet
• Responsible for BGCLC info email communications
• Maintain and configure the member management system
• Support all Club operations IT support needs
• Coordinate all access control needs and requests
• Coordinate all surveillance system needs and requests
• Assist with data collection for regular and grant reporting deadlines
• Create grant training materials for active operational grants
• Submit attendance reports for Club food services
• Collect monthly reports for regular compliance monitoring
• Complete grant reports and other BGCLC reports as requested.
• Assist with operations and safety committee reporting
• Create operations calendars and parent communication materials as requested
• Collect impact/outcome data from partner organizations and school districts
• Create and maintain operational workflows for all Operations and cross departments tasks
• Communicate regularly with Club operations staff regarding ongoing and upcoming projects events and deadlines

NONESSENTIAL DUTIES

• Work special events or provide emergency support as required by the organization occasionally outside of normal working hours.
• May be required to drive fleet vehicles periodically.
• All other duties as assigned

Education and Work Experience Requirements:

• 2 years of administrative task experience

Minimum Qualifications Requirements:

• Ability to work independently and make decisions
• Ability to manage multiple projects at a time
• Ability to be flexible and prioritize

Preferred Qualifications:

• Bachelors degree from an accredited college university or equivalent experience preferred
• Knowledge of youth development business practices preferred
  

Supervisory Expectations

• No supervisory expectations

Independence of Action

• Results are defined and existing practices are used as guidelines to determine specific work methods and carry out work activities independently; the supervisor/manager is available to resolve problems.

What we offer:

• An opportunity to help positively shape the next generation of leaders
• A supportive team
• Personal and professional growth opportunities
• An engaging and fun work environment
• Health Dental Vision Insurance with employee premiums paid at 100% by BGCLC.
• 401K Plans with potential match
• Front loaded time off starting day 1
• Paid Sick Time

Boys & Girls Clubs of Larimer County is an Equal Opportunity Employer

Physical Demands and Work Environment: (The phrases occasionally regularly and frequently correspond to the following definitions: occasionally means up to of working time regularly means between and of working time and frequently means and more of working time.)

• The work environment is the typical youth mentorship or after school environment and may include transportation environments. The environment can be loud stressful complicated and constant interruptions throughout the workday/shift. The employee must be comfortable performing multi-faceted projects demonstrate superior interpersonal abilities-able to interact effectively with children and co-workers of all levels as well as with representatives of other organizations and institutionsability to get along with diverse personalities: tact maturity and flexibility.
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job the employee is frequently required to work in a fast-paced environment with requirements include: sight speaking hearing reaching listening sitting standing and stooping.
• The employee must regularly lift and/or move up to 50 pounds and should do so in a sound and safe manner. Specific vision abilities required by this job include close vision color vision peripheral vision depth perception and the ability to adjust focus. The noise level in the work environment is chaotic and loud.