Call for Roster Individual Consultant Photographers and Videographers

OVERVIEW

Parent Sector:Field Office

Duty Station:Bangkok

Job Family:Public Information

Type of contract:Non Staff

Duration of contract:From 1 to 6 months

Recruitment open to:External candidates

Application Deadline (Midnight Duty Station Time):08-DEC-2025

UNESCO Core Values: Commitment to the Organization Integrity Respect for Diversity Professionalism

OVERVIEW OF THE FUNCTIONS OF THE POST

2. TERMS OF REFERENCE

Photographer:

a. Undertake assignments to provide professional dynamic and creative photography services that capture the essence of the event;

b. Receive assignment brief and coordinate with the Responsible Officer(s) to regularly report on progress made during the assignment via email online meetings or phone;

c. Attend and shoot the photo for the entire duration of the event including registration event sessions closing ceremony evening reception etc.;

d. Provide a combination of landscape and portrait orientations to capture different perspectives;

e. Mainstream UNESCOs gender strategy and ensure the shooting frame includes a balance of men and women as much as possible;

f. Obtain permission from photographed persons by having them sign a consent form (to be provided by UNESCO);

g. Rename all photo files to begin with UNESCOBangkok followed by an identifying number (for example: );

h. Provide metadata details such as copyright holder (UNESCO) name of the event geographical location time of photo taken for each photo;

i. The following will not be accepted: (i) photos that are blurry low resolution and unclear (ii) photos with watermarks and (iii) photos that have been distorted in terms of aspect ratio;

j. When practical photos should include UNESCO branding displayed in the event such as backdrop banners and kakemonos that feature the UNESCO logo;

k. Be aware of local photography laws and regulations respect the privacy of subjects seek their permission before taking any photos and refrain from making them feel uncomfortable especially if sensitive topics are involved that could damage their reputation;

l. Be sensitive to cultural and social differences and address these issues properly in the local context;

m. Ensure that works are in full compliance with international copyright policy to prevent any legal infringements;

n. Arrange necessary logistic details (transportation to and from the workshop venue accommodation and meals) in order to complete the photography mission;

o. Submit the first-round of the edited/processed photographs in JPEG format with comments and notes to UNESCO;

p. Improve and incorporate suggested changes until the manuscript is considered satisfactory by UNESCO;

q. Submit ready-to-use photographs in JPEG format (high and low resolution) and RAW files for archiving; and

r. Meet the committed deadline.

Videographer:

a. Undertake assignments to provide professional dynamic and creative videography services that capture the essence of the event;

b. Receive assignment brief and coordinate with the Responsible Officer(s) to regularly report on progress made during the assignment via email online meetings or phone;

c. Attend and shoot the video for the entire duration of the event including registration event session closing ceremony evening reception etc.;

d. Carry out audio/video interviews with the representatives adhering to the agreed script and obtaining permission from the photographed/videographed persons by having them signed a consent form (to be provided by UNESCO available for minors adults and adults with visual impairment);

e. Provide video editing and incorporate subtitles provided by UNESCO;

f. Mainstream UNESCOs gender strategy and ensure the shooting frame includes a balance of men and women as much as possible;

g. Propose additional relevant photography and/or video footage to complete the video where relevant and/or necessary and obtain permission from the original sources;

h. Propose a choice of potential narrators for UNESCOs selection with samples of voice-over work from past projects and obtain permission for the chosen narrator;

i. Suggest a choice of background music and obtain permission for the chosen music;

j. If UNESCO is the only party involved in the project include the UNESCO video outro: Use standard video editing software most suitable for the production and finalize in the later stages of development. Recommended software includes Adobe Premiere Pro and Final Cut Pro;

l. Ensure that works are in full compliance with international copyright policy to prevent any legal infringements;

m. Submit the first-round of the video in MP4 format with comments and notes (if any) to UNESCO for review and feedback;

n. Improve and incorporate suggested changes until the video is considered satisfactory by UNESCO;

o. Submit ready-to-publish MP4 format and the editable source/master file (including video graphic files) for archiving; and

p. Meet the committed deadline.

3. SCOPE OF WORK AND SPECIFICATIONS FOR SERVICE RATE PROPOSALS

Candidates must propose their flat rates per day in US$ for their onsite photography and/or videography services. Candidates may also propose their flat rates per day in US$ for different types of their home-based photo processing and/or video editing services.

Candidates will be assigned one role at a time on any given project whether as photographer or videographer. Candidates may apply to one or both positions and specify their preferences according to the following specifications:

Photographer:

• Location: the event to be held in the Bangkok Metropolitan Region case assignment requires a trip outside of the Bangkok Metropolitan Region the photographer will be asked to provide estimate costs for travel and accommodation expenses.
• Working time: ranging from 07:00 to 23:00 (depending on the assignment) attend in person for entire duration of the event including but not limited to registration event session closing ceremony evening reception etc.;
• Number of photos: minimum 100 photos for each event;
• Format: high resolution (at least 2480 x 3720 pixel and 300 dpi the higher the better) and submit in JPEG format (two versions: high and low resolution) including RAW file;
• Metadata: include copyright holder (UNESCO) name of the event geographical location time of photo taken for each photo;
• Software: Photoshop Lightroom etc.;
• Feedback/revision circle: until deemed satisfactory by UNESCO.

Videographer:

• Location: the event to be held in the Bangkok Metropolitan Region case assignment requires a trip outside of the Bangkok Metropolitan Region the videographer will be asked to provide estimate costs for travel and accommodation expenses;
• Working time: ranging from 07:00 to 23:00 (depending on the assignment) attend in person for entire duration of the event including but not limited to registration event session closing ceremony evening reception etc.;
• Format: MP4 (Codec H.264); HD resolution (16:9 aspect ratio and at least 1920 x 1080)
• Duration of the video: to be specified for each assignment;
• Software: Adobe Premiere Pro and Final Cut Pro;
• Feedback/revision circle: until deemed satisfactory by UNESCO.

4. DUTY STATION

The assignment will be based in the Bangkok Metropolitan Region Thailand (on-site: office hotel project site etc.) and on an on-call basis with regular communication with the Responsible Officer(s) via email online meeting and phone. For any event location outside of the Bangkok Metropolitan Region the rate will be adjusted. Candidates residing in the Bangkok Metropolitan Region are preferred.

5. FACILITIES TO BE PROVIDED BY UNESCO (if any)

The candidate will be responsible for providing their own equipment e.g. camera light computer software printer and any other equipment that may be required for the successful completion of the assignment.

6. COMPETENCIES (Core / Managerial)

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7. REQUIRED QUALIFICATIONS

At the time of application candidate must possess the following qualifications:

Education

University degree and/or professional training/certification in photography and videography film documentary cinematography video production photojournalism journalism communications or other liberal arts fields.

Work Experience

Minimum of five (5) years of demonstrable professional photography and videography experience particularly in the fields of journalism education culture communication and information social and human sciences ocean sciences and natural sciences.

Previous experience working with UNESCO or other UN agencies and/or other multicultural organizations is an advantage.

Long Description

Skills/Competencies

• Familiarity with gender equality and gender-neutral content.
• A keen eye to capture compelling moments of the event.
• A strong understanding of photographic and videographic principles (composition colour theory light etc.).
• Proficiency of cameras lenses and accessories.
• Understand photography and videography workflows.
• Proficiency in industry-standard photography and videography software especially Adobe Photoshop Lightroom Premiere Pro and Final Cut Pro.
• Collaborate with colleagues effectively with strong communication skills.
• Ability to work independently and efficiently under tight deadlines and revision cycles.
• Adhere to in-house branding guidelines style manuals and templates.
• Stay up to date on the latest photography and videography trends (note: the use of AI apps or similar programmes is prohibited).

Languages

• Fluency in English (both oral and written) is required.
• Proficiency in Thai is an asset.

8. INTELLECTUAL PROPERTY RIGHTS

UNESCO shall be entitled to all property rights including but not limited to patents copyrights and trademarks with regard to all materials which bear a direct relation to or are produced in consequence of the services provided by candidates to the Organization.

Candidates will grant to UNESCO exclusive worldwide rights including the editable work file to exploit to publish to reproduce to diffuse to communicate to the public and so forth in any form and on any supporting platform including digital all or part of the work and to license these rights to third parties on the basis of the rights herein vested in UNESCO. The candidates warrant that:

• The work made under the assignment is created by the candidates and candidates are the sole and unrestricted owners of the exclusive rights in the work
• The work made under the assignment is free from encumbrances and no third party is entitled to any intellectual property rights with regard to the work
• No third-party rights have been infringed upon in the making of the work
• The work has not been generated by AI apps or similar programmes.

9. APPLICATION PROCESS

Interested candidates should apply through theUNESCO careers website and follow these steps:

1. Create/login to the account.
2. Download and complete/update your employment history form.
3. Prepare your cover letter CV portfolio and standard service rates (see below):
   • Cover letter: highlights your most relevant skills and experiences and explains how your qualifications and experiences make you suitable for the assignment
   • Curriculum vitae (CV): outlines your professional and educational history. The CV should include contact information work experience (including company names dates positions and key achievements) software skills language skills etc.
   • Portfolio: showcases your photography and videography skills. The portfolio should include samples of three of the candidates recent works and brief descriptions of the project.
   • Standard service rates: provide your flat rate of service per day in US$ for (1) photography and (2) videography
     For different types of photo processing and video editing services including but not limited to narration adding subtitles and others please also specify in flat rate per day. Candidates may apply to one or both positions and specify their preferences.
4. Combine all five (5) items (employment history form cover letter CV portfolio and standard service rates) and upload as a single file.
5. Complete/update your candidate profile; save and submit your application.

Please note that by applying you agree that your profile and contact information may be shared with personnel working within UNESCO Bangkok and other UNESCO offices.

10. SELECTION AND RECRUITMENT PROCESS

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