Account payable

1. Daily open incoming hotel mail and distribute correspondence to departments. Stamp all invoices and distribute to the relevant department head for authorization.

1. Reconcile all supplier statements and reminder letters with records of payments and investigate any discrepancies with the supplier daily. Request certified copies of any outstanding invoices/credit notes more than 1 month old and refer these to the relevant department head.

1. Maintain a file of all current Accounts Payable statements.

1. Verify that all invoices and credit notes (F&B general cheque requests and expense reports) received from the various departments have appropriate signatures the coding is correct and the amount is properly supported with all appropriate documentation (purchase order delivery note).

1. Set up new vendor accounts in SUN if necessary and ensure existing SUN vendor accounts have the correct payment details (name address and payment terms). New vendors must be approved by an Executive Committee Member prior to use.

1. Ensure an approved current signature register is always available with signatures of each manager authorized to approve invoices.

1. Daily arrange all approved invoices in alphabetical order and post in the SUN databases ensuring the correct amounts are charged to the relevant general ledger accounts (cost codes payable tax and vendor account) and that all appropriate discounts have been taken. All posted invoices must be clearly stamped to prevent subsequent reuse.

1. File all posted but unpaid invoices awaiting payment in SUN files in alphabetical order separating F&B invoices and general invoices.

1. Check all travel agent commission claims and complete the relevant coding and payable details. Forward to the Assistant Controller or Director of Revenue Management for authorization before posting in SUN.

1. Draw Wire transfer for all creditors on a regular basis after running the creditor payment report in SUN and obtaining approval from the Controller or DOF.

Qualifications :

1. Minimum of 23 years experience in a five-star hotel holding the same position.
2. Hands-on experience in Sun System preferably up to Infor version (Infor 6 series preferred)
3. Full understanding and adoption of USALI 11th Edition standards.
4. Strong proficiency in Microsoft Office and Sun Vision reporting.

Additional Information :

1. Participate in the Quality improvement process

1. Maintain a close relationship with other department Managers/heads.

1. Work closely with the hotel team either in finance or other departments to ensure smooth communications are maintained.

Remote Work :

No

Employment Type :

Full-time