Payroll Coordinator and Executive Office Administrator
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Job Location:
Monthly Salary:
Posted on:
5 hours ago
Vacancies:
1 Vacancy
Job Summary
We are looking for an Payroll Coordinator (2 days a week) and Executive Office Administrator (3 days a week)
Reporting to the Business Controller and the General Manager
Must currently have the right to work in Ireland full time and have 1-2 years experience in either of these roles in a luxury hotel.
Payroll Responsibility
- To update all relevant systems accurately and in a timely manner (Alkimii SAP SAGE)
- To ensure all employees details are maintained accurately and in line with GDPR requirements;
- To maintain accurate records and ensure all new starters / leavers / promotions / transfers / increases etc. are recorded
- To ensure all new managers are trained on how to use the T&A system.
- To process the weekly and monthly payrolls accurately and in a timely manner.
- To assist all employees with questions re; revenue payslips and payroll related questions
- To assist in reviewing and calculating gratuities for the operational departments and ensure payment as per the normal schedule (i.e. gratuities policy) and ensure statements are sent to employees on time.
- To check Daily Browser for unexpected absences and break errors send queries to Managers. To check Statutory Sick and Company Sick pay entitlement
- To generate Payroll File for SAGE.
- To prepare New Starter/Employee Changes Import for SAGE.
- To assign Lieu Days to balance and reviewing balances for employees as per Lieu Authorisation forms received.
- To follow up with HODs if any employees /managers are not clocking in and out for work or for breaks.
- To ensure the clock-in machine is accurately reflecting current employees by adding new starters and removing leavers in timely manner.
- To report any issues encountered with the clock-in machine to the provider and the P&C team in order to minimize impact on the employees and ensure accurate records of timekeeping;
- Go through Payroll Mailbox and reply to any queries.
- To provide monthly reports (New hires turnover FTE etc.);
- To assist the Business Controller to calculate Holiday Balances and PH/Lieu Bank Time.
- To monitor and update the work authorization tracker and ensure all employees always have the proper work authorization; to communicate to the Managers P&C whenever an employees work authorization is approaching the expiration date and coordinate with the employee to receive an update on his/her status.
- To liaise with P&C in ensuring all legislative leave/sick leave are tracked and adhered to at all times.
- To ensure that all team members are rostered in accordance with the Organisation of Working Time Act.
- To assist in coordinating and administering of employee benefits ie. TaxSaver bike to work scheme PRSA auto-enrollment etc.
Administrative Responsibility
- Assist the General Manager with assigned tasks
- To communicate new starters and internal promotion announcement memos
- Responsible for minute/note taking during executive operations meetings and presentations
- Responsible for minute/note taking during internal investigations
- Communications with HODs on behalf of the General Manager via memos
- Ticket bookings and voucher issue
Qualifications :
Accounting or Payroll qualification and administrative skills
Must currently have the right to work full time in Ireland / EU
Additional Information :
Remote Work :
No
Employment Type :
Full-time
Key Skills
- Data Entry
- Paychex
- Accounting
- UltiPro
- Workers' Compensation Law
- Ceridian
- Paylocity
- HRIS
- Payroll
- ADP
- Kronos
- Human Resources
About Company
In the sustainable food sector, we work with large food companies, providing them with professional consulting services to help them add sustainable food to their supply chains, thereby improving food safety and food quality, and improving animal welfare. Our partners include leading ... View more
