Front Desk Administration
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Job Location:
Indianapolis, IN - USA
Monthly Salary:
Not Disclosed
Posted on:
4 hours ago
Vacancies:
1 Vacancy
Department:
Job Summary
Key Responsibilities:
- Visitor Management:
- Greet and welcome all visitors upon arrival directing them to the appropriate person or meeting room.
- Verify appointments and announce visitors to relevant staff members.
- Manage visitor sign-in and security procedures.
- Phone Management:
- Answer incoming phone calls promptly and professionally.
- Take accurate messages and transfer calls to the appropriate staff members.
- Screen calls as needed and provide basic company information.
- Administrative Tasks:
- Schedule appointments and manage calendars for staff members.
- Maintain reception area tidiness ensuring adequate supplies are stocked.
- Sort and distribute incoming mail and packages.
- Assist with basic office tasks such as copying scanning and faxing.
- Accounting Support:
- Uploading and classify Accounts Payable invoices
- Monitor vendor Statement of Account
- Disputed invoice resolution
- Payment center engagement
- Customer billing SOP management
- Collections support and follow up
- Customer Service:
- Provide excellent customer service to all visitors and callers addressing inquiries and concerns with courtesy.
- Always maintain a positive and professional demeanor.
Qualifications :
Required Skills and Qualifications:
- Communication Skills:
Excellent verbal and written communication skills with a friendly and approachable demeanor.
- Organizational Skills:
Ability to prioritize tasks manage multiple responsibilities and maintain a clean and organized workspace.
- Computer Proficiency:
Proficient in Microsoft Office Suite (Word Outlook Excel)
- Customer Service Focus:
Strong customer service skills with the ability to handle inquiries and complaints effectively.
Desired Experience:
- Previous experience as a receptionist or in a customer service role preferred but not required.
- Entry level position.
Additional Information :
All your information will be kept confidential according to EEO guidelines.
Remote Work :
No
Employment Type :
Full-time
Key Skills
- Arabic Speaking
- Administration
- General Services
- Billing
- Import
- Administration Support
About Company
Expeditors is a Fortune 500 service-based logistics company with headquarters in Seattle, Washington, USA. At Expeditors, we generate highly optimized and customized supply chain solutions for our clients with unified technology systems integrated through a global network of over 350 ... View more
