ProgramFiscal Grant Lead

Position Overview

The Division of Family and Community Services is seeking to hire a dynamic independent self-starter to serve as Program/Fiscal Grant Lead performing highly technical and independent duties for programs and initiatives administered by the Office of Housing Stability through the Bureau of Permanent Housing for assigned regions. This position provides complex technical assistance to providers; plans develops analyzes and coordinates contracted services for homeless and individuals; directs and participates in the development of grant proposals for submission to the Department of Housing and Urban Development; assists with special analytical projects assigned within the Bureau; enters contracts and approves budgets in Community Service Agreement (CSA) creating Procurement Business Case (PBC)s reviewing Monthly Grant Invoices; and works with all new program rules and procedures as requested by the State and Federal Government.

Essential Functions

• Serves as a Program/Fiscal Grant Lead.
• Establishes contracts ensuring compliance with Grant Accountability Transparency Act (GATA) including but not limited to Notice of Funding Opportunity (NOFO) procedures including participation in the Merit-based Review (MBR) process development of award notices and payment voucher processing for programs.
• Serves as liaison between the program unit and provider grantees and the Illinois Continua of Care Homeless Assistance programs.
• Translates functions/procedures into Spanish for individuals who cannot speak or read English in contacts with the public advocacy groups customers and community organizations.
• Serves as designated lead worker to lower-level staff.
• Plans and executes new projects and programs to verify incorporation of quantifiable measures which enable evaluation of the project or program.
• Provides expert critical reviews of the budgetary operations of the Program.
• Initiates and develops grant proposals to allocate funding for programs.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge skill and mental development equivalent to the completion of masters degree.
• Requires two (2) years of progressively responsible professional experience in community organization social service work or in program planning and development.
• Requires ability to speak read and write Spanish at a colloquial skill level.

Specialized Skills

• Of the two (2) years of required experience requires two (2) years professional experience conceptualizing implementing and analyzing a state or federal grant program including grant compliance and monitoring with a strong understanding of monitoring standards risk assessments compliance reviews reporting documentation policy review and implementation interagency and stakeholder communications problem solving and providing training and technical assistance to internal and external partners.

Preferred Qualifications

• Two (2) years of professional experience conceptualizing implementing and analyzing a state or federal grant program including grant compliance and monitoring with a strong understanding of monitoring standards risk assessments compliance reviews reporting documentation policy review and implementation interagency and stakeholder communications problem solving and providing training and technical assistance to internal and external partners.
• Two (2) years of professional experience reviewing and analyzing program fiscal and operational written and statistical reports.
• Two (2) years of professional experience researching and interpreting federal and state funding regulations including utilizing grant making and grant management systems e.g. Grants Accountability and Transparency Act (GATA) CSA Tracking System and SAP/Enterprise Resource Planning creating and reviewing budgets.
• Two (2) years of professional experience conducting client and fiscal monitoring including developing implementing corrective action plans with program providers.
• Two (2) years of professional experience working with housing funding resources and program development.
• Two (2) years of professional experience conducting training and technical assistance to external stakeholders related to program operations and grant compliance.

Conditions of Employment

• Requires ability to travel in the performance of duties with overnight stays as appropriate.
• Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result the employee should be aware that if offered non-State employment during state employment or within one year immediately after ending State employment the employee shall prior to accepting any such non-State employment offer notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine.
• This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings.

*All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.