Administrative Assistant, Construction Sector | General Contractor | Sacramento, CA MyGreat Recruitment

Administrative Assistant

Location:Sacramento CA (Onsite)

Salary:$55000 - $75000 DOE

A market-leading construction general contractor specializing in educational construction projects (K-12 & K-14) is seeking a detail-oriented Administrative Assistant to join their Sacramento CA office. This role provides essential administrative organizational and coordination support to office leadership and project teams while also assisting with the preparation of proposals qualifications packages and other business development documents as needed.

Must Haves

• Bachelors degree in Business Administration Communications or equivalent experience
• 2 years of administrative experience preferably in construction architecture or professional services
• Strong writing editing and proofreading abilities particularly for professional correspondence and proposal sections
• Proficiency with Microsoft Office Suite (Word Excel PowerPoint)
• Experience organizing documents formatting layouts and preparing polished deliverables
• Excellent organizational and time-management skills with the ability to juggle multiple priorities
• High attention to detail and accuracy in all tasks
• Ability to work onsite full-time in Sacramento CA

Nice to Haves

• Experience supporting teams in the AEC (Architecture Engineering Construction) industry
• Familiarity with CRM or document-management systems
• Basic knowledge of proposal or bid preparation processes (RFP/RFQ)
• Comfort assisting with simple updates to marketing or project materials
• General understanding of public sector or construction procurement workflows

Responsibilities

• Provide day-to-day administrative support to office and project teams including scheduling document organization proofreading data entry and internal coordination
• Assist with the preparation formatting and assembly of proposals qualifications packages and other bid-related documents
• Help gather and maintain accurate project information resumes certifications and company documents used in proposal submissions
• Organize and maintain electronic files shared drives and administrative documentation systems
• Support the upkeep of basic project sheets team bios and company collateral to ensure they remain current
• Coordinate meeting logistics prepare agendas and track action items
• Assist with internal and external event coordination conference registrations and occasional community engagement tasks
• Provide general office support such as ordering supplies maintaining records preparing correspondence and assisting with onboarding tasks
• Monitor proposal deadlines and support timelines to ensure all components are completed and properly submitted