Program Specialist
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Job Location:
Monthly Salary:
Posted on:
17 hours ago
Vacancies:
1 Vacancy
Job Summary
Job Summary
The Program Specialist (Recruitment Specialist) is responsible for building and maintaining relationships with Hiring Managers and managing the full lifecycle of the requisition process including requisition intake (briefing) shortlisting sourcing management through empanelled suppliers (agencies) onboarding worker assignment management time and expense management offboarding and reporting. The Program Specialist acts as a talent advisor to support our clients through the requisition fulfillment process to ensure quality talent is acquired in a timely manner. The focus will be on contingent candidates (contractors)
Relatable job titles: Recruitment Advisor Recruitment Specialist Recruiter (Agency or Inhouse) etc.
Responsibilities:
- Assist client managers during all stages of the contract labor acquisition process including requisition intake sourcing and candidate shortlisting and interviewing
- Demonstrate recruitment expertise by preparing insightful questions appropriate for the position prior to conducting requirement intake session with hiring managers in order to gather detailed job descriptions to distribute to the supply base (recruitment agencies)
- Document requirement intake conversations in an appropriate database (VMS: Beeline or Fieldglass)
- Utilize reports to manage open requirements to advise managers on status of requirements and monitor supplier sourcing strategies to ensure timely response
- Discuss with HM agree upon expectations timeframes feedback roles and responsibilities of everyone involved in the requisition fulfillment process
- Coach manage and oversee the performance of participating staffing suppliers
- Document all client/ supplier reported issues and track resolution through to completion ensuring a high level of customer satisfaction in the CRM system
- Monito performance against contract SLAs requisition aging invoicing time and expense entry and vendor compliance tracking
- Maintain and update monthly activity and performance reports
- Provide constant interaction via face to face email and phone with a client staffing vendors contract personnel and other partners
- Assist with worker assignment management (cost center changes an extension of contract assignments etc.) to improve data integrity
- Liaison with managers vendors and security department to ensure all necessary paperwork is completed and collected prior to starting assignments and at end of assignments
- Ensure all work orders are closed in the system with accurate finish reasons when notified of an end of the assignment and appropriate departments are notified (i.e. security)
- Assist with the collection of company assets from vendors (laptop badges etc.)
- Assist and monitor time and expense entry to ensure appropriate approvals occur by hiring managers by required deadlines
- Constant interaction with vendors to ensure new hire paperwork is completed in a timely manner to avoid onboarding delays
- Log all client and vendor inquiries into appropriate tool.
Qualifications :
Education Qualifications and Skills
- University degree preferred or applicable experience
- Experience in high volume coordination activities with at least 3-5 years of experience in the recruitment industry.
- Client hiring manager/supplier facing hence Excellent verbal and written communications
- Ability to work in a dynamic environment that changes from day to day
- Strong analytical and problem solving documentation and follow up skills showing orientation towards results
- Strong time management
- Strong organization skills and attention to detail
- Knowledge of MS Office (Excel Word PPT) and PC skills
- VMS (Beeline or Fieldglass) experience is highly regarded
- Able to work independently with some direction and Customer Focused
- Minimum recruitment experience is 3 years
Behaviors
- General alignment with AGS Core Values:
- Commitment to Excellence
- Open Communication
- Relationships
- Serving Others
NB: In your application please indicate your current CTC ECTC and Notice Period (if any).
Additional Information :
As a workplace we focus on relationships with each other our clients and our candidates - in fact serving others is one of our core values. We support open communication and recognize that giving constructive criticism can be even harder than receiving it. We appreciate the fearless and the passionate who force us to be better. Everything we do sits on a pillar of diversity - diverse perspectives backgrounds and ideas drive innovation and make us successful.
See what its like to work at AGS by searching #LifeAtAGS on any social network.
Remote Work :
No
Employment Type :
Full-time
Key Skills
- Project Management Methodology
- Project / Program Management
- Program Management
- Management Experience
- Microsoft Powerpoint
- Project Management
- Microsoft Project
- Budgeting
- DoD Experience
- Leadership Experience
- Supervising Experience
- Contracts
About Company
Working at Allegis Global Solutions (AGS) is more than just a job. Its a career. Its a community of people who invest in your development and empower you to blaze your own trail. Each of us is here to create real, measurable impact that moves needles. We operate beyond "roles" or "j ... View more
