Administrative Assistant Accord Accountants & Advisors

• Starting salary from PHP 40000 to 50000 per month.
• Working Monday to Friday 8:30am to 5:30pm PH
• Opportunities for career advancement and professional growth.
• Supportive and collaborative work environment.
• Small professional team of Australian and Filipino accountants who value respect collaboration and open communication.
• Access to ongoing training and development programs.
• Work-life balance with flexible scheduling options.
• Permanent work from home set-up.
• New equipment supplied.

Position Summary:

The Administrative Assistant will play a critical role in ensuring the smooth daily operations of our firm. The position involves a wide range of administrative and clerical responsibilities to support our accountants and clients. The ideal candidate will be highly organised detail-driven and able to manage multiple tasks efficiently while maintaining a high standard of professionalism.

Key Responsibilities:

• Manage client onboarding processes prepare proposals and correspondence coordinate reminders for key compliance dates and ensure all client information is accurate and complete before it reaches accountants.
• Monitor outstanding jobs and scheduling requirements prepare follow-up actions for managers maintain up-to-date records across practice management systems and ensure all documents are saved filed and archived appropriately.
• Handle annual company obligations maintain company secretarial records assist with the set-up of companies & trusts and building of estate planning and asset protection legal documentation.
• Prepare productivity reports coordinate employee review information maintain internal knowledge bases and procedure libraries and support professional development tracking for staff.
• Prepare newsletters manage client Google review and Net Promotor Score processes oversee digital signing workflows and ensure client-facing documents and communications are professional clear and consistent.

Skills:

• Minimum of 2 years of administrative experience preferably in an accounting or financial services environment.
• Proficient in Microsoft Office Suite (Word Excel Outlook).
• Familiarity with accounting software (e.g Xero) is advantageous.
• Excellent organizational and time management skills.
• Strong English verbal and written communication abilities.
• High attention to detail and accuracy.
• Ability to handle sensitive and confidential information with discretion.
• Customer service-oriented mindset.