Sr. Administrative Assistant

At Johnson & Johnsonwe believe health is everything. Our strength in healthcare innovation empowers us to build aworld where complex diseases are prevented treated and curedwhere treatments are smarter and less invasive andsolutions are our expertise in Innovative Medicine and MedTech we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow and profoundly impact health for more at

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We are searching for the best talent for a Sr. Administrative Assistant position in Danvers MA.

About MedTech

Fueled by innovation at the intersection of biology and technology were developing the next generation of smarter less invasive more personalized treatments.

Your unique talents will help patients on their journey to wellness. Learn more at Sr. Administrative Assistant will:

• Provide administrative support to the VP of Quality and VP of Finance for Heart Recovery to enable effective prioritization and maintain consistent internal and external engagement.
• Act as a role model for professionalism courtesy and excellent interpersonal communication on behalf of the Quality and Finance leaders.
• Build and maintain complex and highly fluid calendar coordination for the leaders working closely with cross-functional business partners with a keen and proactive sense of prioritization and time management to ensure maximum effectiveness and efficiency.
• Arrange complex and detailed domestic and international travel plans itineraries and agendas; compile documents for travel-related meetings.
• Closely partner with colleagues across all levels of the organization to organize meetingsranging in attendee size and subject matter from 1:1s to town hallsand provide necessary logistical support including technology meals room setup and day-of-meeting point-of-contact support.
• Prepare expense reports for assigned leaders in a detail-oriented timely and compliant manner in accordance with healthcare compliance requirements.
• Coordinate Leadership Team meetings and other staff and leadership activities as appropriate. Manage all materials track action items and follow up as needed.
• Perform duties such as PO creation and submission troubleshooting workplace facility/technology issues physical and electronic file management organizational chart and distribution list management and ad hoc team management transactions in Workday.
• Maintain professionalism strict confidentiality and discretion at all times while exercising independent judgment to solve complex problems.
• Maintain strong working relationships with all stakeholders including Heart Recoverys cross-functional administrative assistants fostering an efficient and collaborative team environment across a globally dispersed team.

Qualifications

• A minimum of a high school diploma is required; an associates or bachelors degree is preferred.
• A minimum of 5 years of administrative experience is required.
• Excellent verbal and written communication skills including the ability to draft and edit correspondence and prepare information for executive review are required.
• This position requires exemplary customer service skills the ability to handle multiple tasks and priorities simultaneously anticipate executive needs and work independently with minimal supervision.
• Must maintain confidentiality and operate consistently with poise professionalism and a sense of urgency in a complex and rapidly changing environment.
• Must demonstrate excellent judgment and the ability to anticipate and solve problems proactively. Must be detail-oriented thorough accurate and well-organized.
• Proficiency in Microsoft Office programs (Word Excel PowerPoint and Outlook) virtual meeting platforms (Zoom Teams Global Connect) and systems used for purchase orders and HR processes (e.g. Workday Ariba/eMarketplace IRIS) is requiredor analogous systems for external candidates.
• Experience in a global and matrixed team environment interfacing with diverse people and situations while supporting executives and their teams is required.
• Experience managing complex international and domestic travel arrangements coordinating onsite and offsite meetings across multiple time zones and managing complex calendars via Outlook is required.

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity age national origin disability protected veteran status or other characteristics protected by federal state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants needs. If you are an individual with a disability and would like to request an accommodation please contact us via or contact AskGS to be directed to your accommodation resource.

The anticipated base pay range for this position is :

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Senior IC