Executive Assistant (AO-13602)

Access Offshoring Philippines, Inc.

Job Location:

Manila - Philippines

Monthly Salary: Not Disclosed

Posted on: 5 hours ago

Vacancies: 1 Vacancy

Job Summary

This is a remote position.

Our Client is a dynamic and fast-growing real estate development company dedicated to excellence in design construction and client experience. We operate with precision speed and creativity and were looking for a right-hand Executive Assistant who thrives in a fast-paced environment and can anticipate needs before they arise.

JOB SUMMARY:

Were seeking a highly organised proactive and tech-savvy Executive Assistant / Administrative Professional to directly support the CEO across both business and personal matters. This role requires someone who can balance strategic administrative support with personal coordination ensuring that professional and personal worlds run smoothly efficiently and in alignment with company priorities. Were looking for someone who takes initiative can triage communication rapidly and leverages AI and automation tools to streamline processes and stay ahead of the curve.

KEY RESPONSIBILITIES:

Executive Support & Administration

Manage CEOs daily schedule meetings and travel ensuring priorities are met and time is optimised.
Oversee and manage email inbox: triage incoming messages prepare draft responses and ensure timely replies.
Maintain clear systems for delegation and follow-up on daily action items.
Draft edit and send professional correspondence and reports with a high level of polish and reliability.
Prepare regular SOPs weekly monthly and quarterly reports including status updates visuals and site photos from construction projects.
Keep track of key deliverables and deadlines; ensure accountability across projects.
Coordinate both professional and personal tasks (appointments travel personal purchases scheduling etc.) to free up executive bandwidth.

Process Improvement & Automation

Identify opportunities to automate administrative workflows using AI tools and software integrations.
Leverage technology to streamline communication reporting and task management.
Maintain a continuous improvement mindset refine systems for greater efficiency and clarity.

Communication & Representation

Communication & Representation

Act as a professional and reliable point of contact for internal and external stakeholders.
Communicate with clarity discretion and diplomacy on behalf of the CEO.
Ensure consistent follow-up and execution of all delegated tasks.

Requirements

SKILLS & QUALIFICATIONS:

35 years of experience as an Executive Assistant preferably supporting a CEO or senior executive.
Exceptional written and verbal communication skills.
Strong sense of urgency judgment and reliability.
Highly organised with excellent attention to detail and follow-through.
Confident using and experimenting with AI tools to automate tasks.
Tech-savvy; proficient with Google Workspace Microsoft Office project management tools
Comfortable managing both business and personal responsibilities with professionalism.
Able to adapt to changing priorities in a fast-moving environment.

Benefits

Here at Access Offshoring we believe in more than finding our clients the right candidate. We believe in the human perspective. We believe in our candidates and their dreams. We believe in finding the right role for you. We are committed to working for you as much as we work for our clients. Access Offshoring is dedicated to supporting business owners and we need your help. Transforming the way businesses operate we connect great businesses with amazing offshore talent. We recognize that we often get more done in our own designed workspace so Access Offshoring offers a complete work from home model. Yep thats right 100% work from home. But wait theres more. Here are just some of our benefits:

Work from Home Allowance
HMO for you and a dependent from Day 1
20 Days Annual Leave AND 5 Days Sick Leave
Government Benefits and 13th Month Pay
Computer Equipment
Opportunities for growth
Competitive Salary

Required Skills:

SKILLS & QUALIFICATIONS: 35 years of experience as an Executive Assistant preferably supporting a CEO or senior executive. Exceptional written and verbal communication skills. Strong sense of urgency judgment and reliability. Highly organised with excellent attention to detail and follow-through. Confident using and experimenting with AI tools to automate tasks. Tech-savvy; proficient with Google Workspace Microsoft Office project management tools Comfortable managing both business and personal responsibilities with professionalism. Able to adapt to changing priorities in a fast-moving environment.

This is a remote position.Our Client is a dynamic and fast-growing real estate development company dedicated to excellence in design construction and client experience. We operate with precision speed and creativity and were looking for a right-hand Executive Assistant who thrives in a fast-pace...