Human Resources Manager

POSITION TITLE: Human Resources Manager

DEPARTMENT: Administration

LOCATION: Sacramento

REPORTS TO: Chief Executive Officer

FLSA STATUS: Full-Time Regular Exempt

COMPENSATION: $98000 - $102900 Starting Salary Range

The Cooperative Agricultural Support Services (CASS) seek an enthusiastic Human Resources and Office Manager to join our Administration Team. This position reports directly to the Executive Officer.

CASS is a Joint Powers Authority established as a partnership between the California Department of Food and Agriculture (CDFA) and the Counties of Yolo and Trinity. Over time CASS has significantly expanded its reach across California delivering essential support to the agricultural industry and its consumers.

CASS specializes in providing comprehensive human resources and administrative support services to enhance the efficiency and effectiveness of agricultural programs. Its diverse program activities include agricultural inspections pest prevention and other critical initiatives administered by CDFA county agricultural commissioners and various public agencies.

By fostering collaboration and leveraging expertise CASS continues to play a vital role in supporting Californias agricultural industry and safeguarding the quality and safety of its products.

Our current work includes:

• Agricultural Commodity Grading Program
• Grading using County State and Federal standards
• Emergency Pest Detection Trapping and Survey program
• Professional Develop and Educational Training

POSITION OVERVIEW:

Under the general supervision of the Chief Executive Officer the Human Resources Manager exercises a high degree of initiative and independence in performing complex consultative and analytical human resource functions and administrative operations for the agency. This position manages the day-to-day operations of the Human Resources Department while overseeing office administration facilities management and related administrative support functions.

Responsibilities include employer/employee relations recruitment and selection compensation and benefits administration leave administration (e.g. FMLA CFRA) performance management safety training and development workers compensation and other HR functions as well as general office oversight vendor coordination and administrative systems management. The position requires critical thinking problem-solving skills and independent judgment and discretion. Bachelors Degree required.

ESSENTIAL JOB FUNCTIONS:

Oversee day-to-day operational flow of the Human Resources Department.

Lead the development and implementation of HR policies and priorities; evaluate programs and recommend procedural or policy changes.

Manage consultant contracts including extensions evaluations and maintenance of related files.

Serve as an HR consultant to clients on employment law EEO and personnel matters in consultation with the Executive Officer.

Advise managers and supervisors on handling sensitive issues such as discipline conflict resolution and terminations.

Conduct or oversee investigations into employee relations matters and make recommendations for resolution.

Respond to inquiries regarding HR policies benefits and procedures.

Partner with Accounting on payroll benefits Paylocity HRIS configuration and retirement processing.

Ensure compliance with all applicable employment laws and reporting requirements.

Oversee classification studies compensation structures job description management and benefits administration.

Facilitate workers compensation reporting and safety compliance.

Support training and professional development initiatives in collaboration with the Executive Officer.

Provide HR leadership coaching and policy interpretation for CASS supervisors and staff.

Other Responsibilities

• Oversee day-to-day operations of the headquarters office ensuring a professional and efficient work environment.
• Oversee administrative systems including office technology and logistics.
• Assist with agency-wide records management document retention and compliance.
• Develop and implement administrative procedures and internal controls to improve operational efficiency.
• Support internal and external logistics for meetings training and agency events.
• Ensure a customer-service-oriented atmosphere in all office operations.

LEADERSHIP & COORDINATION

• Provide leadership and supervision to HR and administrative staff.
• Serve as liaison between HR Accounting and administrative teams to ensure coordinated internal operations.
• Participate in planning and preparation for Board of Directors meetings; attend meetings as required.
• Ensure adherence to agency policies confidentiality standards and compliance protocols.
• Promote a positive efficient and professional organizational culture.

EDUCATION & EXPERIENCE:

• Bachelors degree and a minimum of 10 years experience in Human Resource management and experience including some experience in office administration required.
• HR certification preferred (SPHR or PHR).
• California public or quasi-public sector experience is strongly preferred.
• Strong understanding of office management and administrative systems.
• Budget payroll and finance knowledge. Risk management and contract oversight experience.
• Excellent interpersonal written and verbal communication skills.
• Strong organizational leadership and problem-solving abilities.
• Proficiency in Microsoft Office Suite and HRIS/administrative software.
• Ability to manage multiple priorities and maintain professionalism under pressure.

PERSONAL QUALITIES:

• Effective Collaborator: Builds strong relationships and supports cross-functional success.
• Strategic Decision Maker: Balances urgency with proactive planning.
• Humble Leader: Inspires trust and leads by example.
• Efficient and Organized: Manages multiple priorities effectively.
• Tactical Thinker: Builds and maintains strong internal systems.
• Emotionally Intelligent: Communicates with empathy and professionalism.
• Flexible: Adapts to changing priorities and challenges gracefully.

OTHER RESPONSIBILITIES:

• Research compile analyze and interpret complex data for reports and presentations.
• Maintain confidentiality and exercise sound judgment in all aspects of work.
• Demonstrate cultural awareness and sensitivity in interactions with staff and clients.
• Ensure compliance with agency attendance and time-off policies.
• Perform other related duties as assigned to support the efficient operation of the agency.

TEAM COMMITMENT:

• Recognized by others as an effective team member who is flexible cooperative and supportive serving as a resource to colleagues and clients when appropriate.
• Handles conflict tactfully and constructively seeking guidance or direction when necessary.
• Fosters and maintains positive professional and courteous relationships with co-workers supervisors and agency clients.

COMPENSATION:

• Full-Time Regular Exempt.
• $98000 - $102900 starting salary range depending on qualifications.
• Benefits package includes medical/dental/vision benefits and Health Savings Account (HSA) and long-term disability insurance.
• Retirement Plan 457(b) with matching contributions.
• Annual leave and 13 paid holidays.
• Annual Professional Development training.
• On-site fitness facility.
• Travel and mileage reimbursement.
• Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws.

PHYSICAL REQUIREMENTS:

The incumbent in this position will be required with or without reasonable accommodation to operate a desktop computer using a keyboard and mouse; employ repetitive wrist and arm movements; occasionally bend stoop and reach; lift file or supply boxes and transport related equipment up to 25 lbs.; operate a motor vehicle often to travel to off-site locations bas needed to conduct organizational related work.

WORK ENVIRONMENT:

Duties for the position are performed inside of buildings in an office environment. This position also requires approximately 1520% travel to locations across the State of California. Employees must have reliable and accessible means of transportation.

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance