Administrative Receptionist

Mission: The Mission of St. PJs Childrens Home is to be a safe and loving refuge for children in crisis and to accompany them on their journey to healing and wholeness breaking the cycle of abuse and neglect one child at a time.

Summary:

As the initial point of contact for any visitor or caller this position is responsible for extending positive customer service and coordinating communication between the public and employees. Other components of this position include greeting clients/visitors receiving donations processing mail and directing telephone addition will provide billing and client care coordination for St. PJs Counseling Department. This position is also responsible for billing of insurance claims to insurance carriers and private pay individuals. The Office/Client Care Coordinator is responsible for clear detailed communication with clinical staff payers and clients regarding various insurance-related and payment-related issues.

Position Responsibilities:

• *Is the primary point of contact for visitors and clients monitors access to campus and answers the phone.
• *Perform front desk receptionist duties to include receiving donations and processing the mail
• *Analyze and organize office operations and procedures such as information management filing system requisition of supplies and other clerical services.
• *Maintain presentable appearance of lobby conference room vending machine area and mailbox area
• *Purchase and maintain vending machine items
• *Assist VP of Programs with various communications including the Governing Committee as necessary
• *Draft & distribute agency correspondence as necessary
• *Maintain Standard Operating Procedures for front desk areas
• Provides professional interaction with clients and St. PJs staff to provide information on insurance coverage billing procedures and accepts payments.
• Provides accuracy in processing claims and validating checks as necessary
• Is a system administrator for AdvancedMD. Inputs in-network providers and facilitates billing as needed. Prepares reports as needed for required reporting.
• Inputs clients and providers in Advanced MD and schedules clients for services as needed.
• Ensures that client forms are scanned and uploaded into designated areas as needed.
• Creates agency announcements on closures and updates daily announcement screen
• Must be sensitive to the service populations cultural and socioeconomic characteristics.
• Adhering to safety training and protocols on a daily basis and taking precautionary measure to ensure the safety and well-being of self others.
• Responsible for protecting the confidentiality of any information or material obtained in the service with the organization to include but not limited to client names and information services rendered to clients donors names and gifts internal and external investigations or results of any investigations and financial information.
• Adherence to the Code of Conduct and the Faith and Moral Policy is mandatory.
• Every employee is required to take a solution-oriented approach in their interactions and undertakings as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization.
• Attendance and successful completion of a 10- day New Employee Orientation is mandated for the position. The inability to meet this requirement will conclude employment with the Agency;
• Other duties as assigned by the VP of Programs and/or the office of the Executive Director.

Competencies

Competency Description

Adaptability Ability to adjust to changing conditions and remain committed to excellence.

Customer Service Ability to be attentive to the needs of internal and external customers and being able to find resolution

within the parameters of set standards and messaging in a positive manner.

Communication Ability to effectively share information and ideas of various degree of difficulty and sensitivity through

different means of communication and to diverse audiences. (Verbal and/or written)

Focus Ability to develop and communicate goals and initiatives that are in support of the organizations

Mission.

Integrity / Honesty Ability to conduct self in ways that are in concert with the organizations standard of conduct when

advocating for and influencing others and executing responsibilities.

Minimum Qualifications:

• Education
  • Associate Degree or equivalent from a two-year college or technical school preferred
• Experience
  • Minimum of 1 years experience in Medical Billing with at least 6 months of experience in Behavioral Health Billing and/or CPT coding experience preferred
  • Minimum of 1 year experience in an office setting
• License and Credentials
  • Reliable transportation
  • Valid driver license
  • Valid vehicle insurance
  • Medical Billing Certification preferred

Minimum Knowledge and Skills:

• Minimum of 1 years experience in Medical Billing and/or Customer Service (including electronic health records claims denials and CPT coding preferred)
• Extensive working knowledge of billing practices accounting reports and insurance claims preferred
• Experience with computer software and multi-line phones (i.e. Microsoft office AdvanceMD/EHR software preferred);
• A solid grasp of HIPPA standards and Mental Health preferred
• Must be detail oriented organized self-motivated work well independently and on a team;
• Must have good written and verbal skills;
• Must have good critical thinking and problem-solving skills.

Travel Requirements:

Travel requirements for the position includes 5% local and 0% overnight.

Physical Requirements:

The position requires the following physical demands in the frequency noted.

C Constantly (2/3 or more of the time) O Occasionally (Up to 1/3 of the time)

F Frequently (From 1/3 to 2/3 of the time) R Rarely (less than on hour per week)

Physical Demands Frequency

Lifting up to 20pounds C

Reach above shoulder height F

Sitting C

Reach below shoulder height F

Walking F

Driving R

Running R

Stooping O

Standing O

Pushing O

Bending waist (forward or sideways) O

Pulling O

Balancing R

Talking C

Squatting F

Hearing C

Climbing R

Crawling R

Repetitive motions C

Other:

Disclaimer:

This is not necessarily an exhaustive list of all responsibilities skills duties requirements efforts or working conditions associated with the job. While this is intended to be an accurate reflection of the current job management reserves the right to revise the job description or to require that other or different tasks be performed when circumstances change (e.g. emergencies changes in personnel workload etc.) ** This is a Grant funded position and salary is dependent on funding availability. Position can be eliminated at any time because of lack of funding to support this position.**

St. PJs Childrens Home is an Equal Opportunity Employer. To view this and other employment opportunities please visit The Archdiocese of San Antonio website at . You must apply through the website and complete the application and upload your resume. No phone calls please. If you are chosen for an interview you will be contacted.