Executive Administrative Assistant to the Dean and Vice President for Academic Affairs

Rocky Vista University in Englewood CO has an opening for an

Executive Administrative Assistant to the Dean and Vice President for Academic Affairs (Full-Time)

To be considered for this position applicants should submit a resume/cover letter and salary requirements on our Careers page at .

SALARY:

$68000 to $83400 per year. The salary of the finalist(s) selected for this role will be set based on a variety of factors including but not limited to skill knowledge experience education and credentials.

BENEFITS:

RVU offers a full benefits package that includes Health Dental and Vision insurance along with 2 weeks (minimum) accrued paid vacation days per year 12 accrued sick days per year personal days 13 ½ paid holidays and 401(K) match up to 7% based on employees contribution. Join us in an environment where in-office work is the primary focus complemented by hybrid work flexibility for eligible positions.

Commitment to Inclusive Excellence: We are Rocky Vista University (RVU) a diverse equitable and inclusive healthcare education university that recognizes values and respects the commonalities and differences reflected in our students staff faculty and alumni. We strive to be compassionate healthcare educators and practitioners who embrace and champion inclusive excellence.

RVU is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion gender gender identity or expression sexual orientation national origin genetics disability age or veteran status.

Provide confidential and complex administrative assistance and clerical support to the Vice President of Academic Affairs and Dean of Rocky Vista University College of Osteopathic Medicine. Attend meetings and prepare minutes and reports for the VPAA and Dean; maintain confidential and sensitive information. Provides back-up assistance to other executives as needed.

• Oversee daily operations of the Office of the Dean including administrative support calendar management mail/document routing budget tracking and coordination of special events and projects.
• Serve as Confidential Assistant preparing proofreading and processing complex and sensitive reports letters and memoranda.
• Coordinate and support meetings for the Dean including scheduling agenda and document preparation note-taking and minute transcription for in-person and virtual formats.
• Manage scheduling across multiple calendars including meetings with internal departments external stakeholders and campus resource reservations (auditoria conference rooms).
• Document and support student meetings including note-taking transcription posting to Navigate and follow-up actions such as drafting letters.
• Organize and manage student appeals including documentation collaboration with legal counsel and drafting decision letters.
• Coordinate travel and accommodations for the Dean and VPFA using sound judgment and working with travel agents.
• Support COCA accreditation activities including gathering organizing and tracking documents as well as contributing to final report submissions and logistics planning for site visits.
• Collaborate across departments to gather information and documents requested by the Dean and provide cross-coverage within the Deans Suite.
• Manage digital files and platforms including OneDrive and SharePoint document organization editing and finalization and conversion to PDF.
• Assist with hiring processes including iCIMS job postings search committee coordination resume collection and candidate scheduling.
• Prepare and manage presentations and event logistics including PowerPoint slide decks for Board of Trustee and Town Hall meetings and coordination for Match Day and graduation ceremonies.

• Assist administration faculty and staff in special projects as directed by the Dean of the Southern Utah Campus.

• Ability to interact with faculty staff and students in a fast-paced environment sometimes under pressure remaining flexible proactive resourceful and efficient with a high level of professionalism and confidentiality is crucial to this role.
• Expert-level written and verbal communication skills strong decision-making ability and attention to detail are equally important.
• Ability to interact with staff faculty and students in a fast-paced environment.
• Capable to work under pressure efficiently and with a high level of professionalism.
• Outstanding organizational and communication skills.
• Demonstrate strong computer skills specifically Microsoft Office Products (Word Excel Outlook and PowerPoint) and Adobe Pro.
• Ability to discreetly handle confidential material.
• Ability to plan organize and schedule office priorities.
• Ability to multi-task and problem solve innovatively.
• Work effectively in a team-based environment.
• Demonstrate effective time management skills and ability to meet deadlines
• Ability to prepare and analyze documents reports and presentations.
• Attention to detail and quality of work are essential.

• Bachelors Degree from an accredited institution in related field with significant C-suite executive assistant experience.
• Commensurate combination of training and experience that provides the necessary knowledge skills and abilities may be qualifying.

• Previous experience successfully creating and/or modifying processes.
• Ability to interact with internal senior staff and corporate-level administrators.
• Experience coordinating events with external C-level officers and organization representatives.