Accounts Receivable Specialist

Long Beach, NY - USA

Monthly Salary: $ 28 - 43

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

At Vast our mission is to contribute to a future where billions of people are living and thriving in space. We are building artificial gravity space stations allowing long-term stays in space without the adverse effects of initial crewed space habitat will be Haven-1 scheduled to be the worlds first commercial space station when it launches into low-Earth orbit in 2026. It is part of our stepping stone approach to continuous human presence in team isall-in committed to executing our mission safely and on you want to work with the most talented people on Earth furthering space exploration for humanity come join us.

Vast is looking for a Accounts Receivable Specialist reporting to the Director of Financeto support the development of the systems that will be required for the design and build of artificial-gravity human-rated space stations.

In this role you will manage billing collections customer account reconciliation and AR process improvements that ensure timely cash flow and accurate revenue reporting. This is a key opportunity to help shape scalable financial systems in a fast-paced early-stage environment.

This will be a full-timenon-exempt position located in our Long Beach location.

Responsibilities:

Prepare and process customer invoices in compliance with contract terms
Monitor AR aging reports proactively follow up on past due accounts and reduce DSO
Manage customer onboarding including credit terms tax documentation and billing setup
Reconcile customer accounts investigate discrepancies and process credit memos or adjustments
Partner with Sales Contracts and Program Management to ensure accurate billing and revenue capture
Post payments (ACH wire check credit card) and ensure proper application to customer accounts
Maintain an organized electronic repository of contracts billing schedules and supporting documentation
Support month-end close activities including AR reporting revenue accruals and account reconciliations
Assist with automation and process improvements to strengthen AR performance and cash collections
Respond promptly and professionally to internal and external billing inquiries
Assist the Finance team with other ad-hoc projects as needed

Minimum Qualifications:

Bachelors degree in Accounting Finance or Business Administration preferred
25 years of Accounts Receivable experience
Strong understanding of revenue recognition invoicing and collections best practices
Proficient with Google Suite (Sheets Docs Slides)
Clear and professional communication skills (written and verbal)
Ability to handle sensitive financial information with discretion

Preferred Skills & Experience:

Experience in manufacturing or aerospace environments a plus
Familiarity with NetSuite Ramp or similar AR/ERP systems
Strong understanding of project-based or government contract billing (T&M FP Milestone)
Excel/Sheets proficiency with formulas pivot tables and data analysis
Ability to thrive in a high-growth startup managing shifting priorities and deadlines
Analytical resourceful and solutions-focused approach to problem solving

Additional Requirements:

Ability to travel up to 50% of the time
Willingness to work overtime or weekends to support critical mission milestones

Pay Range:

AR Specialist I: $23.55 - $36.06
AR Specialist II: $28.61 - $43.27

Pay Range: California

$23.55 - $43.27 USD

COMPENSATION AND BENEFITS

Base salary will vary depending on job-related knowledge education skills experience business needs and market demand. Salary is just one component of our comprehensive compensation package. Full-time employees also receive company equity as well as access to a full suite of compelling benefits and perks including: 100% medical dental and vision coverage for employees and dependents flexible paid time off for exempt staff and up to 10 days of vacation for non-exempt staff paid parental leave short and long-term disability insurance life insurance access to a 401(k) retirement plan One Medical membership ClassPass credits personalized mental healthcare through Spring Health and other discounts and perks. We also take pride in offering exceptional food perks with snacks drip coffee cold drinks and dinner meals remaining free of charge and lunch subsidized as part of Vasts ongoing commitment to providing high-quality meals for employees.

U.S. EXPORT CONTROL COMPLIANCE STATUS

The person hired will have access to information and items subject to U.S. export controls and therefore must either be a U.S. person as defined by 22 C.F.R. 120.62 or otherwise eligible for deemed export licensing. This status includes U.S. citizens U.S. nationals lawful permanent residents (green card holders) and asylees and refugees with such status granted not pending.

EQUAL OPPORTUNITY

Vast is an Equal Opportunity Employer; employment with Vast is governed on the basis of merit competence and qualifications and will not be influenced in any manner by race color religion gender national origin/ethnicity veteran status disability status age sexual orientation gender identity marital status mental or physical disability or any other legally protected status.

Required Experience:

This will be a full-timenon-exempt position located in our Long Beach location.

Responsibilities:

Prepare and process customer invoices in compliance with contract terms
Monitor AR aging reports proactively follow up on past due accounts and reduce DSO
Manage customer onboarding including credit terms tax documentation and billing setup
Reconcile customer accounts investigate discrepancies and process credit memos or adjustments
Partner with Sales Contracts and Program Management to ensure accurate billing and revenue capture
Post payments (ACH wire check credit card) and ensure proper application to customer accounts
Maintain an organized electronic repository of contracts billing schedules and supporting documentation
Support month-end close activities including AR reporting revenue accruals and account reconciliations
Assist with automation and process improvements to strengthen AR performance and cash collections
Respond promptly and professionally to internal and external billing inquiries
Assist the Finance team with other ad-hoc projects as needed

Minimum Qualifications:

Bachelors degree in Accounting Finance or Business Administration preferred
25 years of Accounts Receivable experience
Strong understanding of revenue recognition invoicing and collections best practices
Proficient with Google Suite (Sheets Docs Slides)
Clear and professional communication skills (written and verbal)
Ability to handle sensitive financial information with discretion

Preferred Skills & Experience:

Experience in manufacturing or aerospace environments a plus
Familiarity with NetSuite Ramp or similar AR/ERP systems
Strong understanding of project-based or government contract billing (T&M FP Milestone)
Excel/Sheets proficiency with formulas pivot tables and data analysis
Ability to thrive in a high-growth startup managing shifting priorities and deadlines
Analytical resourceful and solutions-focused approach to problem solving

Additional Requirements: