Office Services Administrator (Temporary)
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Job Summary
Job Title:Office Services Administrator (Temporary)
Status: Temporary Full time (union position)
Hours: 35 hours/week
Schedule:Monday - Friday8.30 AM - 4.00 PM
Grid: 12
Wage: $29.17 - $33.49 (starting $29.17)
End Date: March 31 2026 or return of incumbent
Date Posted: November 26 2025
Closing Date: Open until filled
Please note that internal applicants must apply by December 3 2025internal applications received after this date will not be considered as internal and seniority will not apply. Position will remain open until filled.
The Opportunity:
The Office Services Administrator provides various operational support and coordination in the office services of DIVERSEcity and other related office functions to ensure office operations work efficiently.
Key Responsibilities:
- Distribution of staff FOBs and office keys and maintains an inventory data base list;
- Administers ordering of business cards for the staff;
- Monitors concerns on orders of office supplies equipment and furniture by programs/departments and in-charge of setting up additional online users with the vendor;
- Monitors orders of refreshments (coffee tea milk) and other related items on all campuses;
- Maintains and updates inventory of furniture;
- Processes business licenses renewals of all campuses;
- Works with Facilities on monitoring offsite storage units and the transfer of all storage items;
- Processes incoming and outgoing courier;
- Works with the front desk in maintaining the postage machine;
- Assists with securing quotes from vendors;
- Provides coverage for front-desk in the absence of casual-on-call front-desk staff;
- Carrying out administrative duties such as answering phone calls responding to emails and preparing documents including office correspondence;
- Works with Office Services Manager to ensure the office operations work efficiently;
- Leads and coordinates projects related to Office Services (e.g. conceptualize maintain and update of Front Desk Manual refurbishing mail slots and any other upcoming projects in relation to Office Services).
Qualified candidates will possess:
- Completion of one year certification program in Administration from a recognized post secondary institute;
- Minimum of two (2) years recent related experience in a medium-sized office (100);
- Verbal and written English proficiency at a professional level;
- Intermediate to advanced computer programs MS Office internet email applications and basic typing abilities;
- Self-starter resourceful and detail oriented;
- Experience with office procedures;
- Ability to handle sensitive issues in a professional and discreet manner and elevates risk issues to management as they arise;
- Pleasant demeanor and ability to work with various types of personalities within an office setting.
A Criminal Record Check is a requirement of employment.
Please note that we currently have staff on the recall list. If an applicant on the recall list applies to this vacancy the provisions under Article 13.5 Recall of the Collective Agreement will apply and we will not consider internal applications from those with less seniority.
APPLICATION REQUIREMENTS:
As part of the application process you will be prompted to complete a short questionnaire. Please ensure all questions are answered.
To view all opportunities at DIVERSEcity visit INFORMATION:
This position is based in our Community Campus office and is in-person services. DIVERSEcity has implemented new safety procedures for in-office and in-person work to view our safety plan please visit candidates will be provided with the training and equipment to safely carry out their duties ensuring the best protection for our staff and clients.
A comprehensive job description will be provided to all candidates shortlisted for interviews.
DIVERSEcity is committed to employment equity and encourages applications from people of all gender identities and expressions persons with disabilities Indigenous peoples and visible minorities. Persons with disabilities who anticipate needing accommodations for any part of the application and hiring process may contact our HR department at (). Any personal information provided will be maintained in confidence.
About DIVERSEcity
DIVERSEcity Community Resources Society is a registered charity devoted to helping newcomers. For 45 years we have focused on providing specialized services newcomers to find employment learn English find housing deal with family challenges work through mental health issues and access medical care. DIVERSEcity is a client-centred organization committed to quality and accountability. We value growth respect integrity and compassion. To learn more about DIVERSEcity visit us at thank all applicants for their interest in this opportunity; however only those selected for an interview will be contacted.
Required Experience:
Unclear Seniority
Key Skills
- Office Manager Experience
- Microsoft Office
- Data Entry
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Office Experience
- Microsoft Excel
- Filing
- Administrative Experience
- Microsoft Outlook Calendar
- Bookkeeping
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