Purchasing & Inventory Assistant

Monona Plumbing & Fire Protection is looking for a Purchasing & Inventory Assistant for our Purchasing Division!

Job Summary

The Purchasing & Inventory Assistant supports the Plumbing Service and Sprinkler Service divisions by helping coordinate material purchasing maintain organized inventory systems and keep accurate records. This role ensures technicians have the parts and supplies needed for daily service work. It is an ideal fit for someone who is detail oriented enjoys problem solving and wants to learn the fundamentals of purchasing with room to grow.

Key Accountabilities:

Purchasing Support
Create and process purchase orders.
Order materials parts and supplies based on service requests and stock needs.
Confirm pricing and availability with approved vendors in line with company purchasing practices.
Track the status of open purchase orders and help expedite orders when needed to support service schedules.
Maintain accurate records of pricing order status and received or missing items.
Assist with matching invoices to purchase orders and resolving discrepancies.
Work with the Purchasing Manager on quote requests and basic vendor comparisons.

Inventory & Material Management
Help keep the inventory database accurate and up to date.
Receive deliveries verify accuracy against purchase orders and document exceptions.
Support cycle counts physical inventory and organization of storage areas.
Process transfer orders and returns.
Communicate material status back orders and delivery timing to service teams.

Vendor &Supplier Coordination
Communicate with suppliers to resolve shipment issues back orders and invoicing questions.
Maintain positive working relationships with vendor representatives.
Gather information on lead times pricing changes and product availability to share with the Purchasing Manager.

Operational & Team Support
Work closely with Plumbing and Sprinkler Service teams to understand daily material needs.
Prepare pick lists or pull materials for service technicians when needed.
Support the Yard and Warehouse teams when needed.
Assist with data entry and upkeep of purchasing and inventory software.
Serve as back up for Plumbing & Sprinkler Service billing.

Qualifications:

Experience in purchasing inventory warehouse or administrative support
Strong attention to detail and accuracy with ability to manage multiple tasks in a fast-paced environment
Clear helpful communication with vendors and internal teams
Comfortable using Microsoft 365 especially Excel and Outlook
Ability to lift and move common plumbing and fire protection materials up to 40 lbs
Exposure to inventory or purchasing software materials suppliers buying processes plumbing construction or fire protection is helpful but not required
Interest in learning and growing into a more advanced purchasing role

Workplace Type
100% Onsite 7:00 a.m. to 4:00 p.m. Monday through Friday

Note: This job description provides an overview of the responsibilities and requirements of this position. It is not an exhaustive list of all duties responsibilities or requirements.

Pay Range
$25 - $27 per hour dependent on experience

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Why work for MPFP

Monona looks for employees who live their life love their work are personally accountable and go beyond what is required. Everything we do and the way in which we do it is aligned with our core values. Quality craftsmanship customer service and safety are at the core of who we are.

Live Your Life; Love Your Work.

Working hard and having fun is at the core of who we are. We strive to create an environment in which hard work and flexibility go hand in hand.

Create Enduring Relationships.

We value our customers and team members and do not take them for granted. We work cooperatively and respectfully and exercise a willingness to be helpful and supportive.

Be Personally Accountable.

We follow through on our commitments and deliver on our promises. We take responsibility for our actions and mistakes.

Do the Right Thing.

We act with integrity and focus on being honest fair and ethical. Quality craftsmanship customer service and safety are integral to who we are and how we accomplish our work.

Show Respect for Others.

We believe in honesty and treating people fairly and with respect. We listen to our employees customers business partners and the community.

Remain Humble.

We are one team; our success is collective not individual. We are quietly confident and let our actions speak louder than our words.

What We Offer
At Monona Plumbing & Fire Protection our employees are our greatest asset. We value our employees by committing to providing a comprehensive benefits package to support their well-being and success.

Heres a brief overview of the benefits available to you as an employee (non-union):
Health & Wellness

• Health Insurance with Group Health Cooperative (GHC) Dental & Vision
• Employer-Paid Life Insurance
• Flexible Spending Account (FSA) or Health Savings Account (HSA)
• Voluntary insurance options such as: short term disability long term disability critical illness voluntary accident

Financial Stability

• Competitive Pay
• Retirement Savings 401(k) with Employer Matching
• Rewards and recognition

Work-Life Balance

• 8 Paid Holidays
• PTO Policy
• Work with a values-driven and close-knit team
• Regular company & team events

Monona Plumbing & Fire Protection is an Equal Employment Opportunity/Affirmative Action Employer. We are committed to fostering a diverse and inclusive workplace and do not discriminate based on race color religion sex (including pregnancy sexual orientation or gender identity) national origin age disability genetic information veteran status or any other status protected by applicable federal state or local laws.

We encourage individuals from all backgrounds to apply and we are dedicated to creating an environment where everyone feels respected valued and supported in their career growth. Please let us know if you require a reasonable accommodation during the application or interview process.