Senior Administrative Assistant, Global Clinical Operations
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Job Location:
Monthly Salary:
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
At Johnson & Johnsonwe believe health is everything. Our strength in healthcare innovation empowers us to build aworld where complex diseases are prevented treated and curedwhere treatments are smarter and less invasive andsolutions are our expertise in Innovative Medicine and MedTech we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow and profoundly impact health for more at
Job Function:
Business SupportJob Sub Function:
Administration & SecretarialJob Category:
Business Enablement/SupportAll Job Posting Locations:
Warsaw Masovian PolandJob Description:
At Johnson & Johnsonwe believe health is everything. Our strength in healthcare innovation empowers us to build aworld where complex diseases are prevented treated and curedwhere treatments are smarter and less invasive andsolutions are our expertise in Innovative Medicine and MedTech we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow and profoundly impact health for more at Senior Administrative Assistant Global Clinical Operations(GSO) Johnson & Johnson Innovative Medicine Warsaw
Position: Full-time permanent
Location: Warsaw Poland
Are you passionate about making a difference in a dynamic and supportive environment Are you excited about the opportunity to work in a global international setting while supporting a local team in Poland If you are looking for the best of both worlds we invite you to join our Global Clinical Operations (GCO) team as a Senior Administrative Assistant!
In this role you will play a vital part in the essential journey of bringing medicines to patients through clinical trials by providing critical administrative support to the team responsible for operations. You will be the driving force that keeps the office running smoothly handling all support activities and office logistics that enable the team to focus on their core responsibilities.
Additionally you will have the opportunity to engage with colleagues from around the world and contribute to central administrative activities within the Centralized Admin Network (CAN).
Primary Duties
Manage business calendars with strong prioritization and daily time management.
Coordinate travel arrangements and facilitate team and departmental meetings both in-person and virtual.
Interact with various levels of management while handling confidential documents with discretion.
Solve complex problems using independent judgment and initiative.
Support local office logistics including coordinating site visits and assisting in onboarding new staff.
Oversee SharePoint document storage and organization of relevant files.
Assist with team projects and initiatives including communications and presentations.
Maintain accurate records and manage confidential information effectively.
Qualifications
Education: Bachelors degree in Office Management or equivalent experience.
Experience: Minimum of 5 years of advanced administrative or secretarial experience particularly in Clinical Operations.
Skills:
Exceptional time management and organizational abilities. Proactive multitasker who thrives under pressure.
High-quality work with meticulous attention to detail.
Problem solver who is independent assertive creative and courageous.
Strong interpersonal and communication skills adept at collaborating with stakeholders at all levels.
Eager and capable of learning new skills tools projects and initiatives.
Reliable trustworthy and full of positive energy.
Hard Skills:
Proficient in Polish and English both written and oral.
Proficient in Microsoft Office Applications and specific software packages like SharePoint Zoom Teams and others.
Required Experience:
Senior IC
Key Skills
- Quicken
- Time Management
- Microsoft Office
- Microsoft Outlook
- Microsoft Word
- Office Experience
- Microsoft Powerpoint
- Microsoft Excel
- Sharepoint
- Administrative Experience
- Microsoft Outlook Calendar
- Word Processing
About Company
About Johnson & Johnson A t Johnson & Johnson, we believe good health is the foundation of vibrant lives, thriving communities and forward progress. That’s why for more than 130 years, we have aimed to keep people well at every age and every stage of life. Today, as the world’s larges ... View more
