IT Cost & Vendor Management Manager

Are you highly motivated hard-working and seeking to join a growth-focused consulting & engineering firm Are you looking for a company that will invest in your development and grow your professional skills If so consider a career with Apex!

Powered by record sales extraordinary client retention strategic acquisitions and an entrepreneurial spirit Apex Companies is one of the fastest growing engineering and environmental consulting firms in the US.We were recently recognized by the Zweig Group as one of the fastest growing firms in the AEC industry.We take pride in providing our clients with exceptional service and have earned numerous awards for project excellence. We continue to grow andwe want you to grow with us.

Job Summary: Reporting to the Director of IT Operations the role is being established to help manage the cost and budget of Technology and Innovation. The role provides operational support for supplier relationships contract administration and cost monitoring to ensure compliance efficiency and value for money. This role assists in maintaining accurate supplier and contract records tracking performance against agreed terms and supporting cost analysis activities. Working under guidance the analyst contributes to supplier onboarding contract lifecycle management and routine financial reporting helping the organization achieve its procurement and cost-control objectives. He or she owns and must understand contractual commercial and operational working relationships with vendors to ensure that contractual commitments are delivered across IT.

Your Responsibilities as an IT Cost & Vendor Management Manager:

Responsibility includes the alignment of Apexs supplier performance objectives and activities with sourcing strategies and plans balancing costs efficiencies and service quality. The establishment of working relationships based on collaboration trust and open communication in order to encourage co-innovation and service improvement with suppliers. The proactive engagement of suppliers is for mutual benefit to resolve operational incidents problems poor performance and other sources of conflict. The use of clear escalation paths for discussing and resolving issues.

Strategy & Planning

• Supports the organization with the management of the budgets for Technology and Innovation.
• Creates an environment in which the organization and its suppliers collaborate to their mutual benefit ensuring positive and effective working relationships are developed and maintained across the supply chain. Participating in or in some cases leading the supplier performance reviews.
• Ensures that resources and tools are in place to conduct benchmarking. Reviews supplier analysis and assesses effectiveness across the supply chain.
• Follows procurement strategies standards methods processes and good practices that ensure compliance with legislation regulation and third-party information security.
• Work with peers to ensure alignment and delivery specifically focused on the leaders for Applications Infrastructure Service Management Program Management and Cybersecurity.

Operational Management

• Tracking costs against budget to ensure the efficient use of resources.
• Ensure that orders or contracts are placed in a timely manner to support smooth delivery of services.
• Help track compliance by ensuring that Apex Companies LLC is appropriately licensed for all software and services used.
• Understand licensing implications for renewal growth projections and M&A activities.
• Work with the Technology Business Partners to capture understand and assess the business requirements for technology services solutions and licensing.
• Collect and collate data to support collaboration and help negotiate terms and conditions to reflect the scale of requirements and encourage good performance.
• Evaluate proposals based on specification and evaluation criteria prepare acceptance documentation and advise on contracts and service level agreements.
• Actively supports and engages with experts and stakeholders to ensure continuous improvements are identified through review and benchmarking processes.
• Analyze and process invoices to process with accounts payable.

Knowledge & Experience

• Strong understanding of terms and conditions used in the contracting of technology services and licensing.
• Excellent understanding of the organizations goals and objectives.
• Able to determine contractual and financial exposure and assist in negotiating contracts.
• Able to participate in the development of the asset management mission goals and objectives.
• Knowledge of contracting trends licensing models traditional and emerging contract and vendor performance models.

Personal Attributes

• Exceptional financial acumen with a keen attention to detail. Borderline OCD is a plus!
• Strong commercial awareness in a technical environment.
• Excellent written and oral communication skills.
• Excellent interpersonal skills.
• Ability to conduct and direct research into IT issues and products as required.
• Ability to present ideas in business-friendly and user-friendly language.
• Proven experience developing business cases and departmental budgets.
• Good business judgment. Able to distinguish what is required versus what is nice to have.
• Highly self-motivated and self-directed.
• Ability to effectively prioritize and execute tasks in a dynamic environment.
• Experience working in a team-oriented collaborative environment.
  
  

What were looking for:

• Bachelors Degree and 4-6 years of relevant experience.
• Experience performing GL accounting and financial reporting
• Highly organized and strong attention to detail-Independent thinker/self-motivated
• High degree of professionalism.
• Excellent written and verbal communication skills
• Proficient with MS Office/Excel (PowerPoint is a plus)
• Familiarity with one or more accounting operating systems. Deltek Vision experience is highly desired.

Formal Education & Certification

• Bachelors degree in business administration Finance Supply Chain Management or related field or equivalent experience.
• Professional certifications (e.g. CIPS Level 23 PMP fundamentals) are a plus!

Why youll love working for us:

• Company-subsidized medical and dental.
• Company-paid life short and long-term disability.
• 401k match tuition assistance and more.
• Cross-training and the ability to work on a variety of projects.
• Performance-based bonuses or other incentives.
• Working with the best and brightest in the industry.
• 1800 employee national firm with 50 locations across the US.

Apex Title: IT Cost & Vendor Management Manager

Req ID: 10951

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