Office Administrator

Join Roam the Bow Valleysaward-winningtransit provider!

Roam Transit otherwise known as the Bow Valley Regional Transit Services Commission (BVRTSC) is a vital regional transit provider dedicated to offering sustainable reliable and accessible public transit throughout the Bow Valley connecting Banff Canmore and Lake Louise.

Roam is committed to supporting both residents and visitors by delivering year-round and seasonal transit services to those wishing to explore the Bow Valley region without the use of a private vehicle. The organization plays a critical role in enhancing mobility reducing environmental impact alleviating traffic congestion and improving the overall transit experience across the region.

WhatWereLooking For:

Roam isseekinganorganized and proactiveOffice Administrator who will play a key role in centralizing and delivering administrative support across Roam Transit ensuring consistency and efficiency in office operations. Reporting to the Director of Finance and Administration this role manages day-to-day tasks such as document organization supply and asset coordination and general office administration.

This role is instrumental inmaintainingan organized well-functioning workplace enabling Roam team members to focus on delivering safe reliable and customer-focused transit services.

Responsibilities:

Office Administration & Facilities:

• Provide administrative support across all departments to ensure smooth and efficient operations.

• Perform general office administration duties including filing photocopying scanning and various other duties asrequired.

• Manage outgoing and incoming mail including postage and courier arrangements.

• Supporting the upkeep of shared office-related spaces including meeting and break rooms.

• Provideadministrativesupport with training materialsandassistancewithpolicywritingwith a strong focus onhealth and safety.

• Maintain and organize documents and records both physical and digital.

• Maintain and regularly update the company phone listensuringaccurateand up-to-date contact information.

• Manage utility cellphoneandoffice cleaning contracts.
• Assistmanagerswith monthlycredit cardreconciliations.

Office Supplies & Inventory:

• Manage office supply inventory and coordinateconsolidatedordering of stationery kitchen and cleaning supplies.

• Manage uniform stock and orderingmaintainingadequate supply for all departments.

• Coordinate ordering of operational consumable supplies including Hotel Partner Passes stamps ticket printing supplies and vending machine paper.

• Coordinate ordersfor Passes Business cards Christmas cardsand other office materials.

• Administeremployeekey cards driver nameplatesand other regular office items.

• Update andmaintainassets listings includinglaptops cell phones and may also require monitoring renewals/replacements.

• Maintain contact lists for suppliers and vendors.

Meetings & Events:

• Coordinate external meeting arrangements and business travel plansasrequired.

• Assistwith planning and coordinating company events such as Orientation Day Christmas parties andBBQs.

• Assistwith the administration for Board meetings preparation of board packages and post-meeting organization.

• Take minutes at monthlyCommissionand other organizationalmeetingsasrequired.

Operational Support:

• Coordinate the ordering and distribution of fuel keys conducting regular auditsensuringaccuratetracking.

• Serve as backup for the Data Analyst managing ridership statistics in their absence.

• Maintain driver licenses abstracts and medical records to ensure all required documentation is current and compliant.

Additionaladministrative projects may be assigned to support all departments asrequired.

Qualifications:

Education Requirement:

• High school diploma or GED isrequired.

• Post-Secondary Degree or Diploma in Office Administration Business or a related field. A combination of education and relevant work experience will also be considered.

Experience:

• Minimum of 2 years of administrative experience in an office environment.

• Proven experience in administrative support including document management record keeping and office organization.

• Proven experience coordinating meetings events and general officelogistics.

• Proficiencywith Microsoft Office applications (Word Excel OutlookSharePointTeams) isrequired.

• Municipal governmentor public transit experience considered an asset.

• Experience with health and safety program administration including related procedures and protocols is considered an asset.

Knowledge skills and abilities:

• Excellent organizationaland time management with strong attention to detail.

• Ability to thrive in a fast-paced multitasking environment.

• Ability to work independently and collaboratively supporting teams across departments.

• Skilled in office administration including managing documents and using Microsoft Office programs and office equipment.

• Effective oral and written communication skills.

• Ability to coordinate meetings events and officelogistics.

• Proficiencyin interacting effectivelyand positivelywith the public and colleagues in an office environment.

Other Requirements/Conditions:

• ValidClass 5 Drivers license isrequired.

• Alberta drivers licence in good standing.

• Must be legallyableto work in Canada (proof will berequired).

• Must pass police security clearance (proof will berequired).

What we offer:

• A competitive annual salary between $55000 - $58000.

• Paid vacation starting at 3 weeks per year.

• Roam Transit bus pass valid throughout the Bow Valley

• Team environment withmultiple fun staff events!

• Extended Health and Dental Benefits including EFAP.

• $750 annual Health/Wellness Spending Account.

• Local Authorities Pension Plan (LAPP).

• Professional development support.

• A 35-hour work week Monday to Friday.

• The opportunity to work for an organization that has a positive impact on the community.

Want to learn more about whatitslike to work at Roam Click the link below to hear directly from our team about why they love being part of our organization: to Apply:
Please apply through our online application portal Bamboo HR:

Roam Transit we are proud to be an equal opportunity employer. We are committed to building a diverse inclusive and respectful workplace where everyone can belong feel valued and supported.

Guided by our core values of passion resourcefulness kindness and inclusivity we celebrate the unique experiences and perspectives that each team member brings. At Roam Transit we aim to create a workplace culture as diverse as the communities we serve where equality and inclusion are achievable for all. This commitment extends to both our employees and the communities in the Bow Valley who rely on our services believe our work environment celebrates the individuality of all team members while fostering collaboration that allows everyone to thrive. Our approach to inclusion is woven into every part of our organization from the training we provide to the policies we uphold and the way we make decisions empowering our team to deliver safe efficient and accessible transit for all who live work and visit a region as naturally diverse as The Bow Valley we believe our workplace should reflect the same vibrancy.

All qualified applicants will receive consideration for employment without regard to race colour religion gender gender identity or expression sexual orientation national origin genetics disability age veteran status or any other characteristic protected by applicable law.

If you require accommodation during the recruitment or interview process such as accessible parkingadditionaltime or receiving written interview questions in advance please contact our HR team at. We are happy to work with you to ensure accessibility and a positive candidate experience.

We appreciate all applications and thank you for your interest in joining Roam Transit. Only those selected for an interview will be contacted.

Required Experience:

Senior IC