Programme Support Office Staff with security clearance

Would you like to join the leading international intergovernmental organization

We are seeking a highly proactive and experienced Programme Support Officer to provide critical administrative and project support to the Agency Functional Alignment Programme (AFAP) Manager. This role is central to the smooth execution and success of a complex multi-site programme within the NCI Agency.

The successful candidate will be instrumental in streamlining programme administration facilitating key governance meetings and ensuring the timely execution of programme objectives. A key aspect of this role involves acting as the Project Support Officer (PSO) for AFAP with direct responsibility for coordinating complex facility transitions and relocations to establish new operational environments efficiently.

Responsibilities:

• Providing critical and proactive administrative support to AFAP Programme Manager;
• Actively participating in Project Board Meetings Steering Comities taking minutes of the meetings and leading any allocated task (including Project Management functions for small scope projects);
• Acting as Project Support Officer (PSO) for the Agency Functional Alignment Programme (AFAP) ensuring timely execution and contributing to programme objectives across multiple NCI Agency locations;
• Streamlining AFAP administration through creating and maintaining online collaboration platform in SharePoint resulting in improved information flow and enhanced team organization;
• Coordinating complex facility transitions and relocations ensuring timely and efficient establishment of new operational environments.

Essential Qualifications & Experience:

• 5 years working experience in programme/project context in support to Infrastructure and Transition activities within NATO context;
• Extensive experience in supporting the delivery of complex infrastructure projects and initiatives;
• Proven experience in coordinating multiple relocations and transitions projects;
• Experience in liaising with diverse stakeholders and working within multinational environments;
• Knowledge of the administrative tools and platforms such as Service Now SharePoint and Business Applications (EBA and SAP);
• Synthesis and analytical skills: ability to analyse and simplify complex information organize and translate it to action;
• Ability to independently lead coordination and negotiation with internal and external stakeholders within the boundaries set by the Programme Manager

If youve read the description and feel this role is a great match wed love to hear from you! Click Apply for this job to be directed to a brief questionnaire. It should only take a few moments to complete and well be in touch promptly if your experience aligns with our needs.