University Registrar

COVID 19 On-Campus Requirements

Prior to May 1 2022 the University required all students faculty staff and visitors (including contractors) to declare their COVID-19 vaccination status and provide proof that they were fully vaccinated or had an approved accommodation to engage in in-person University activities. These requirements were suspended effective May 1 2022 but the University may reinstate them at any point.

About Queens University

Queens University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research faculty administration engineering & construction athletics & recreation power generation corporate shared services and many more.

We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women racialized/visible minorities Indigenous/Aboriginal peoples persons with a disability persons who identify in the LGBTQ community and others who reflect the diversity of Canadian society.

Come work with us!

Applicant Guidance & Information

At Queens we are committed to helping people achieve their best. Whether you are beginning your career at Queens or seeking your next opportunity we are here to support you. Visit our Applicant Resources for guidance on applying showcasing your skills and experience and preparing for interviews.

Disclaimer: As part of the application process at Queens University our recruitment system uses Artificial Intelligence (AI) as defined under the Ontario Employment Standards Act to ask job-related questions and confirm eligibility for hire. All final hiring decisions are made using non-AI related processes.

Job Summary

Queens University is situated on traditional Anishinaabe and Haudenosaunee Territory.

Queens University one of Canadas top-ranked universities is internationally recognized for its research innovation and academic excellence. It has a strong history of scholarship and discovery global impact and transformative education and its students faculty and staff are tackling humanitys greatest challenges. Home to over 28000 full-time students Queens offers diverse learning opportunities a broad range of student services and supports unmistakable school spirit and boasts an undergraduate graduation rate of 89% the highest in Canada. Queens research-intensive environment and interdisciplinary program offerings provide students with the comprehensive and nimble competencies and skills required in todays competitive and evolving work environment with 95% of Queens students employed within six months of graduation. Its alumni are an international community of lifelong learners and accomplished leaders with a global network of 150000 graduates in 119 countries. Queens is ranked highly both globally for research and academic excellence by QS World University Rankings (Top 200) and domestically by Macleans Magazine (Top 10 in Canada).

It is within this context that Queens University welcomes applications and nominations for the appointment of its University Registrar commencing spring/summer 2026.

Job Description

Reporting to the Vice-Provost and Dean of Student Affairs the University Registrar (Registrar) is responsible for directing activities across the entire student academic experience from admission through graduation. Through providing reliable operational support and strategic direction to the University the Registrar is responsible for safeguarding the integrity of all student records and related university policies. Working with a large and complex team the Registrar directs all activities and four functional areas of the Office of the Registrar (OUR) including Registration; Records and Enrolment Services; Timetabling and Examinations; Student Information Systems; Student Financials and Student Financial Aid & Awards. The Registrar is also accountable for the planning and operation of all the Universitys convocation ceremonies and is responsible for ensuring that all duties in the Office of the Registrar are carried out in compliance with university policies and government legislation. The Registrar advises and supports the Vice-Provost/Dean and in consultation with Faculties and Schools sets policies and procedures related to registration fees and financial assistance and engages in strategic enrolment management and systems planning for the University. To provide a coordinated and seamless approach to the Universitys provision of an excellent student experience the Registrar also works closely with campus partners to advocate for a student-centric approach to regulatory and process changes and champions operational efficiency. The Registrar participates on various Senate committees and provides reports to the Senate and the Board of Trustees as required. The Registrar plays a vital role in the Universitys efforts to enhance Indigenization Equity Diversity Inclusion Accessibility and Anti-Racism (I-EDIAA) while contributing to the shared mission of supporting and engaging students in inclusive and meaningful ways.

Ideal candidates hold significant experience from a registrarial position within a higher education setting; experience in a large complex and publicly funded institution with unionized staff is considered a strong asset. Candidates should bring knowledge and expertise across the entirety of the registrarial services including developing institutional policies and procedures regarding strategic enrolment planning and management. Experience with initiatives related to modernization and process improvement of systems supporting student services including changes that automate processes and maximize the use of information technology to optimize student service and user experience are a strong asset. As the ideal candidate you are conversant with all aspects of data governance analytics and reporting skills and are able to leverage institutional data to drive strategy and decision-making. You have demonstratable skills leading cultural change toward a proactive student centred and collaborative service model and enjoy managing mentoring and motivating a dedicated team. Candidates must hold a masters level degree from a recognized university and have an interest and ability to work within a diverse campus community and demonstrated success in implementing equitable diverse inclusive policies and practices in line with Queens I-EDIAA principals.

To learn more about this significant leadership opportunity with Queens University please submit a comprehensive resume along with a cover letter in confidence to Jane Griffith () and/or Caroline McLean () or visit


Salary Range and Compensation Package: As a grade 14 position the target hiring range is $170000-$220000 commensurate with experience. For information on the Universitys total compensation package please visit:

Location: This position is an in person on campus role. As such candidates must live within reasonable commuting distance of the campus or plan to relocate within driving distance of Kingston Ontario.

The University invites applications from all qualified individuals. Queens is strongly committed to employment equity and diversity in the workplace and encourages applications from Black racialized/visible minorities Indigenous/Aboriginal peoples women persons with disabilities and 2SLGBTQIA accordance with Canadian immigration requirements Canadian citizens and permanent residents of Canada will be given priority.

The University will provide support in its recruitment process to applicants with disabilities including accommodation that takes an applicants accessibility needs into account. If you require accommodations during the interview process please contact Jane Griffith at and Every effort to accommodate candidates will be made in a way that is equitable and respectful of their additional professional community and personal responsibilities.

Employment Equity and Accessibility Statement

The University invites applications from all qualified individuals. Queens is strongly committed to employment equity diversity and inclusion in the workplace and encourages applications from Black racialized persons Indigenous people women persons with disabilities and 2SLGBTQI accordance with Canadian Immigration requirements priority will be given to those who are legally eligible to work in Canada.

The University provides support in its recruitment processes to all applicants who require accommodation due to a protected ground under the Ontario Human Rights Code including those with disabilities. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at .