Accounts Payable Specialist

ABOUT VAYNERX

VaynerX () is the most contemporary family of companies working together to build and grow brands. Subsidiaries include VaynerMedia Eva Nosidam Productions The Sasha Group Gallery Media Group Tingley Lane Trading VaynerSpeakers and VaynerCommerce.

ABOUT VAYNERMEDIA

VaynerMedia is a global integrated creative and media agency built for todays consumers. As the Modern Agency of Record it understands the nuances of todays attention landscape empowering brands to win attention drive relevance and deliver business results. Founded in 2009 by Gary Vaynerchuk the independently owned agency operates in 15 offices worldwide including Amsterdam Bangkok Chicago New Delhi Kuala Lumpur London Los Angeles Mexico City Miami New York Tokyo Toronto Singapore and Sydney. VaynerMedia is part of the VaynerX family of companies.

Culture is our key and Empathy is how we build it. VaynerMediaEMEA is strong with a world-class combination of diverse backgrounds collaborating to put forward innovative creative and strategic solutions to the one advantage that stands the test of time --- PEOPLE. Day in and day out we propel some of the biggest brands in the world to the intersection of attention and EMEA we are proudly 300 servicing a diverse client all around the region.

Who You Are

Youre detail-oriented organized and thrive in a collaborative environment. Youre not afraid of ahigh-volume fast-paced workflow and take pride in ensuring accuracy and compliance in everytransaction. Youre a strong communicator who can balance efficiency with empathy when working withinternal teams and external partners.

What Youll Do

Transaction Verification & Compliance

• Review and verify vendor invoices utility bills contracts and credit card transactions to ensurecompliance with internal policies.
• Perform due diligence on vendor accounts to validate legitimacy and billing accuracy.

Data Entry & Record Management

• Accurately enter and maintain invoice and payment data in the accounting system (NetSuitepreferred).
• Maintain organized electronic records to support financial audits and reporting.

Invoice Matching & Approvals

• Perform 2-way invoice-to-PO matching and route for approval.
• Investigate and escalate discrepancies collaborating with procurement and relevantstakeholders.

Payments & Reconciliations

• Prepare payment proposals and execute approved payments via the companys payment cycle.
• Reconcile vendor statements and corporate credit cards to ensure accuracy and properdocumentation.
• Assist with reconciling media spend out-of-pocket expenses and third-party costs in partnershipwith the FinOps team.

Vendor & Internal Liaison

• Serve as the main contact for vendor inquiries related to payment status or discrepancies.
• Setup new vendors within the system based on required/approved documentation andinstructions provided by Finance/Legal teams (W9 Vendor Service Agreements etc.)
• Build and maintain positive relationships with vendors and internal departments.

Reporting & Month-End Support

• Prepare staff claims summaries and assist with monthly closing tasks.
• Support audit preparation and provide financial data as needed.
• Process Improvements & Compliance
• Identify opportunities to streamline workflows and strengthen internal controls.
• Stay current with global financial compliance standards and internal accounting policies.

What Were Looking For

• 3 years of experience in Accounts Payable or general accounting (shared services experiencepreferred).
• Strong attention to detail organization and follow-through.
• Proficiency in NetSuite Google Workspace and/or Microsoft Office tools.
• Excellent communication and interpersonal skillsable to work with teams across time zones.
• A positive attitude and willingness to learn in a fast-changing dynamic environment.
• Prior experience in advertising marketing or media is a plus.
• Amenable to work during US working hours (night shift in PH) - Full remote role

What you should know about VaynerMedia

Think lab and not agency. We get excited about solving business problems not creating advertising for the sake of making advertising. Our entrepreneurship DNA runs deep. Were willing to break rules try new things and test hypotheses if it means better understanding our craft. Its fun!

Our environment (and pace) feels much more like a start-up than most agencies you might be used to. Hopefully that and the opportunity to collaborate with the talented and enthusiastic crew work with big brands excites you as it does us. We cant wait to meet you.

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