Data Entry Clerk

Nyamira - Kenya

Monthly Salary: Not Disclosed

Posted on: 2 days ago

Vacancies: 1 Vacancy

Job Summary

Data Entry Clerk

About Q-Sourcing Servtec Group (QSSG)

Q-Sourcing Servtec Group (QSSG) is a leading human capital management firm headquartered in Mauritius with operations in Uganda Kenya Rwanda Tanzania and South Sudan. Known for its innovative staffing solutions HR management training and outsourcing services QSSG is ISO 9001:2015 certified and committed to shaping the future of work across Africa. As part of our ambitious growth journey we are looking for a competent skilled and experienced Data Entry Clerk to join our team in Nyansiongo Nyamira County.

Key duties and responsibilities

a) Collect compile and verify financial and operational data for accuracy before entry into the system.

b) Input data into relevant financial and operational systems promptly and accurately.

c) Maintain organized and up-to-date records for accounts receivable and payable transactions.

d) Generate periodic reports such as payment schedules receipts and other required documentation.

e) Assist in the reconciliation of data discrepancies and collaborate with the team to resolve errors.

f) Perform routine checks to ensure the integrity and security of data in compliance with company policies.

g) Organize and maintain physical and digital files ensuring ease of retrieval and compliance with documentation standards.

h) Respond to data-related queries from internal departments in a professional and timely manner.

i) Monitor daily transaction logs and provide updates to the relevant teams as necessary.

j) Support the warehouse team in the preparation of financial/warehouse reports and audit documentation.

k) Assist in reviewing and updating data entry protocols to improve efficiency and accuracy.

l) Participate in training sessions to enhance skills in data management and financial systems.

m) Ensure strict adherence to data protection and confidentiality standards.

n) Attend weekly daily department meetings with other staff from the warehouse.

o) Report/record all risk issues/incidents identified during the course of daily operations in a timely manner in an incidence register and report the same to the Warehouse Supervisor and the EHS team;

p) Provide extended support to the Environment Health and Safety (EHS) team in overseeing the implementation of safety standards throughout the under the stores and warehousing function;

q) Any other responsibilities that may be assigned to the job holder by the supervisor from time to time.

Requirements

External Relationships: None

Knowledge experience and qualifications required

Diploma in either Inventory management; Materials Management; Stores and Records Management; Procurement or any other related course.

Minimum of 2 years of experience in data entry records management or a related role.
Proficiency in Microsoft Office applications (Excel Word Outlook).
Experience with financial or accounting software is an added advantage.

Competencies

Technical & Behavioural competencies

Good record keeping skills
Practical knowledge of machine parts.
Basic mechanical engineering skills.
Inventory management skills
Good computer skills with working knowledge/proficiency in MS Excel.
Good numerical skills
Strong interpersonal skills and patience
Ability to multi-task
Good time management
Effective communication skills
Ability to work as a team
Analytical thinking and problem-solving skills
Organisation and strong attention to detail
Good time management.

Responsibility for finances and physical assets

The job holder has no responsibility for equipment finances or stock except for the work tools and stocks assigned.

Decision-making

The job holder has no final authority on key decisions in the department other than routine decisions related to execution of work.

Data Entry ClerkAbout Q-Sourcing Servtec Group (QSSG)Q-Sourcing Servtec Group (QSSG) is a leading human capital management firm headquartered in Mauritius with operations in Uganda Kenya Rwanda Tanzania and South Sudan. Known for its innovative staffing solutions HR management training and outsourci...