Executive Assistant & Scheduler
Share
Job Location:
Jackson, MO - USA
Monthly Salary:
Not Disclosed
Posted on:
25 days ago
Vacancies:
1 Vacancy
Job Summary
Executive Assistant & Scheduler
Full-Time On-Site Competitive Salary Benefits
A high-profile statewide office is seeking a highly organized proactive and discreet Executive Assistant & Scheduler to support senior leadership in managing daily operations statewide engagements and public responsibilities. This role requires exceptional judgment strong communication skills and the ability to thrive in a fast-paced high-visibility environment.
Key Responsibilities
Scheduling & Coordination
Manage evaluate and prioritize all scheduling requests for senior leadership across administrative legislative ceremonial and statewide commitments.
Coordinate internal and external meetings public appearances media engagements and travel ensuring all required background materials are prepared in advance.
Work closely with Communications and Policy staff to ensure briefing materials talking points and event information are ready for each scheduled engagement.
Include relevant security and staff personnel on meeting notices and provide timely updates to all parties.
Prepare detailed daily and weekly schedules and distribute meeting notices.
Serve as the primary point of contact for scheduling inquiries from agencies legislators organizations constituents and internal staff.
Anticipate conflicts identify strategic alternatives and ensure the schedule aligns with office priorities.
Executive Administrative Support
Provide direct administrative support including managing correspondence calls documents and follow-up items.
Monitor the offices central email inbox triage inquiries and disseminate or respond appropriately.
Draft letters acknowledgments and official correspondence; coordinate with Communications or Policy staff when subject matter requires.
Track phone calls constituent inquiries and follow-up actions to ensure timely responses.
Maintain strict confidentiality regarding sensitive discussions constituent matters legislative considerations and personnel topics.
Office & Stakeholder Coordination
Support daily front-office operations and facilitate workflow among staff agencies and external partners.
Represent the office in interactions with legislators agency leaders stakeholders and constituents with professionalism and courtesy.
Assist with special projects statewide initiatives and events as needed.
Perform additional duties to support the mission and responsibilities of the office.
Qualifications
Required:
Bachelors degree in public administration political science communications business or a related field; or equivalent relevant experience.
Minimum of 3 years of executive-level administrative or scheduling experience ideally within government public service or political environments.
Exceptional organizational and time-management skills with the ability to manage competing priorities.
Strong written and verbal communication skills.
High level of professionalism judgment and discretion.
Proficiency in Microsoft Office Suite Google Workspace and virtual meeting platforms.
Preferred:
Experience supporting senior executive leadership or elected officials.
Understanding of state government operations legislative processes and stakeholder engagement.
Experience handling confidential or politically sensitive information.
Strong interpersonal skills and the ability to engage with high-level officials and the public.
Team-oriented adaptable calm under pressure and solution-driven.
Self-starter with strong initiative and the ability to work independently.
Required Experience:
IC
Key Skills
- Employee Orientation
- Operational Risk Management
- Primavera
- Computer Skills
- Primavera P6
- Medical office experience
- Medical Terminology
- Schedule Management
- Production Planning
- Microsoft Project
- Medical Scheduling
- Phone Etiquette
About Company
TempStaff is a staffing agency providing temporary, temp-to-hire and direct hire services in Jackson, Canton, and throughout Mississippi. Contact us now.
