Administrative Assistant

Title: Admin Assistant (operations)

Location: Geismar LA
Assignment Length: 6 months (possibility of extension)
Schedule: 9/80 schedule Start time between 5:30 AM - 7:30 AM (Standard day: 7:00 AM - 4:30 PM)
Work Arrangement: Onsite Only
Employment Type: Non-Exempt

About the Role

We are seeking an experienced and highly skilled Administrative Assistant to support a large operational department within a major industrial facility. This is a high-visibility role requiring excellent organizational communication and administrative skills. The ideal candidate will be proactive detail-oriented and comfortable working in a fast-paced industrial environment.

This position is open due to an internal temporary assignment and depending on internal movement the selected candidate may support the Operations group or another department on site.

Key Responsibilities

-Provide comprehensive administrative support to department leadership and team members

-Coordinate and schedule meetings lunches and training sessions

-Assist in maintaining certification records documentation and filing systems

-Support the scheduling and coordination of operations-related training activities

-Enter and manage expense reports within systems such as Concur (experience preferred but not required)

-Assist with creation and submission of purchase orders

-May assist with chemical order coordination

-Participate in site administrative committee activities and support planning for employee events

-Collaborate closely with a strong team of experienced administrative professionals on site

Required Qualifications

-Proven experience as an Administrative Assistant preferably supporting operational industrial manufacturing or similar environments

-Strong organizational and time-management skills

-Excellent verbal and written communication abilities

-Proficiency with standard office software (Microsoft Office document management systems etc.)

-Accuracy and attention to detail

-Ability to manage multiple priorities and deadlines simultaneously

-Comfortable working onsite with minimal remote flexibility

Preferred Qualifications

-Experience working with Concur or similar expense management systems

-Exposure to industrial chemical or manufacturing operations environments