Academic Affairs Associate

Westchester, IL - USA

Monthly Salary: $ 71100 - 88900

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

Under minimal supervision this position will support the Vice Provost for Faculty Research and Strategy and the Associate Provost for Faculty Affairs and Professional addition to assisting with the day-to-day functioning of the offices administrative tasks the position will manage the development planning and implementation of specialized projects within faculty development faculty hiring mission integration and faculty affairs provide support for research and grant development and support budget planning to ensure the success of the divisions goals.

Position Specific Responsibilities/Accountabilities

Provide advanced-level administrative support including manage calendar schedule meetings prepare agendas take meeting minutes organize documents and maintain digital filing systems (e.g. Box Sync). Prepare correspondence (confidential and non-confidential) memoranda forms reports and other documents. Monitor and order office supplies as needed. Prepare coordinate and process administrative forms expense travel and invoice reports using Workday. Monitor budgets for appropriate purchases reimbursements and orders. Reconcile payments and oversee budget expenditures process corrections/reclassifications and draft year end budget reports. 10%
Research design produce write review and/or edit content including but not limited to: annual reports website content MOUs newsletters publicity materials for events centers or programs (e.g. advertisements brochures etc.) and articles that may appear in university publications letters and other general communications. Maintain and monitor content on a regular basis to ensure timely and accurate information. Design and produce content for the Faculty Hub publicity materials and brochures for events and other general communications to various stakeholders. Work closely with Marketing and Communications and all the division leaders to maintain and monitor the content on a regular basis to ensure timely transparent and accurate information. 10%
Research trends in the field (higher education equity and accessibility faculty professional development etc.) and assist in the composition of literature reviews for internal projects extramural funding and publication opportunities. 15%
Oversee the program logistics for all full-time and part-time faculty orientations Faculty Awards Ceremony Faculty Hall of Fame Internal Grants for the Office of the Provost and the Proposal Writing Academy. 10%
Co-develop and manage workflows related to the three phases of faculty outreach/recruitment and hiring in partnership with Human Resources and train college leadership as primary stakeholders. Coordination of revisions and updates to the faculty hiring continuum (request to retain development of position descriptions/rubrics/interview questions outreach/recruitment dept/committee training) in partnership with Human Resources and the Division of Mission. Serve as the central point of contact for faculty search committees throughout the hiring process. Provide ongoing coordination of workflows for all full-time faculty searches. Manage the step-by-step advancement of each department search committee through the hiring workflow providing support and communication to college/school leadership as needed.15%
Work closely with the Associate Provost for Faculty Affairs and Professional Development on issues related to faculty development and evaluation as appropriate. Support for the development of a faculty exit/offboarding process with quantitative and qualitative data collection in partnership with HR and Mission. Provide ongoing coordination between HR the Provosts Office individual faculty and colleges/schools. 15%
Support the planning and execution of mission-integration events workshops and trainings across campus. Collaborate with departments to promote inclusive programming. 10%
Assist in implementing LMUs strategic plan in alignment with the universitys mission toward equity belonging and inclusion. Monitor progress on goals and report metrics to leadership. Facilitate communication and collaboration among mission-integration committees and working groups. 15%
Perform other duties and projects as assigned or requested.

Loyola Marymount University Expectations

Exhibit behavior that supports the mission vision and values of the university. Promote an environment that fosters diversity and inclusion. Communicate and employ interpersonal actions that model high standards of professional responsible accountable and ethical conduct. Demonstrate a commitment to outstanding customer service.

Requisite Qualifications

Typically a Bachelors Degree is required. A Masters Degree is preferred. Incumbent will be expected to continue upgrading knowledge skills and abilities needed to keep abreast of regulation/policy changes.
Minimum four years of experience in capacity building in support of institutional equity and social justice goals project management and change management program administration in higher education or equivalent. Demonstrated experience should include management of highly sensitive information management of multiple conflicting priorities and facilitation of communication between numerous parties.
Project management skills involving complex variables and project deadlines.
Exceptional written and oral communication skills evidenced by background in preparing comprehensive reports and executive summaries by incorporating complex highly technical information. Experience in effectively communicating with external constituents.
Highly developed organizational and leadership skills. Ability to resolve problems that may have significant impact on the overall goals of the office.
Demonstrated computer competency (Word Excel PowerPoint Outlook). Ability to develop advanced skills in Workday Box Sync etc.
Demonstrated ability to organize work effectively conceptualize and prioritize objectives and exercise independent judgment to accomplish goals based on the divisions activities.
Must be flexible and adapt to change easily be able to work independently and as a team member and have strong interpersonal and problem-solving skills.

This is a fully in-person position Monday - Friday.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities duties and skills required of this position.

#HERC# #HEJ#

Staff Regular

Salary range

$71100.00 - $88900.00 Salary commensurate with education and experience.

Please note that this position is not eligible for visa sponsorship now or in the future.

Loyola Marymount University a Carnegie classified R2 institution in the mainstream of American Catholic higher education seeks outstanding applicants who value its mission and share its commitment to inclusive excellence the education of the whole person and the building of a just society. LMU is an equal opportunity employer committed to providing an environment free from discrimination and harassment as defined by federal state and local law. We invite all persons in the full diversity of their being life experience and beliefs to apply. (Visit for more information.)

Required Experience:

Position Specific Responsibilities/Accountabilities

Provide advanced-level administrative support including manage calendar schedule meetings prepare agendas take meeting minutes organize documents and maintain digital filing systems (e.g. Box Sync). Prepare correspondence (confidential and non-confidential) memoranda forms reports and other documents. Monitor and order office supplies as needed. Prepare coordinate and process administrative forms expense travel and invoice reports using Workday. Monitor budgets for appropriate purchases reimbursements and orders. Reconcile payments and oversee budget expenditures process corrections/reclassifications and draft year end budget reports. 10%
Research design produce write review and/or edit content including but not limited to: annual reports website content MOUs newsletters publicity materials for events centers or programs (e.g. advertisements brochures etc.) and articles that may appear in university publications letters and other general communications. Maintain and monitor content on a regular basis to ensure timely and accurate information. Design and produce content for the Faculty Hub publicity materials and brochures for events and other general communications to various stakeholders. Work closely with Marketing and Communications and all the division leaders to maintain and monitor the content on a regular basis to ensure timely transparent and accurate information. 10%
Research trends in the field (higher education equity and accessibility faculty professional development etc.) and assist in the composition of literature reviews for internal projects extramural funding and publication opportunities. 15%
Oversee the program logistics for all full-time and part-time faculty orientations Faculty Awards Ceremony Faculty Hall of Fame Internal Grants for the Office of the Provost and the Proposal Writing Academy. 10%
Co-develop and manage workflows related to the three phases of faculty outreach/recruitment and hiring in partnership with Human Resources and train college leadership as primary stakeholders. Coordination of revisions and updates to the faculty hiring continuum (request to retain development of position descriptions/rubrics/interview questions outreach/recruitment dept/committee training) in partnership with Human Resources and the Division of Mission. Serve as the central point of contact for faculty search committees throughout the hiring process. Provide ongoing coordination of workflows for all full-time faculty searches. Manage the step-by-step advancement of each department search committee through the hiring workflow providing support and communication to college/school leadership as needed.15%
Work closely with the Associate Provost for Faculty Affairs and Professional Development on issues related to faculty development and evaluation as appropriate. Support for the development of a faculty exit/offboarding process with quantitative and qualitative data collection in partnership with HR and Mission. Provide ongoing coordination between HR the Provosts Office individual faculty and colleges/schools. 15%
Support the planning and execution of mission-integration events workshops and trainings across campus. Collaborate with departments to promote inclusive programming. 10%
Assist in implementing LMUs strategic plan in alignment with the universitys mission toward equity belonging and inclusion. Monitor progress on goals and report metrics to leadership. Facilitate communication and collaboration among mission-integration committees and working groups. 15%
Perform other duties and projects as assigned or requested.

Loyola Marymount University Expectations

Requisite Qualifications

Typically a Bachelors Degree is required. A Masters Degree is preferred. Incumbent will be expected to continue upgrading knowledge skills and abilities needed to keep abreast of regulation/policy changes.
Minimum four years of experience in capacity building in support of institutional equity and social justice goals project management and change management program administration in higher education or equivalent. Demonstrated experience should include management of highly sensitive information management of multiple conflicting priorities and facilitation of communication between numerous parties.
Project management skills involving complex variables and project deadlines.
Exceptional written and oral communication skills evidenced by background in preparing comprehensive reports and executive summaries by incorporating complex highly technical information. Experience in effectively communicating with external constituents.
Highly developed organizational and leadership skills. Ability to resolve problems that may have significant impact on the overall goals of the office.
Demonstrated computer competency (Word Excel PowerPoint Outlook). Ability to develop advanced skills in Workday Box Sync etc.
Demonstrated ability to organize work effectively conceptualize and prioritize objectives and exercise independent judgment to accomplish goals based on the divisions activities.
Must be flexible and adapt to change easily be able to work independently and as a team member and have strong interpersonal and problem-solving skills.

This is a fully in-person position Monday - Friday.

#HERC# #HEJ#

Staff Regular

Salary range

$71100.00 - $88900.00 Salary commensurate with education and experience.

Please note that this position is not eligible for visa sponsorship now or in the future.

Required Experience:

Key Skills

Microsoft Office
Inventory Control
Soft Skills Training
General Management
Higher Education
Office Operations
Administration Support
Document Control Management
Documentation
Office Administration
Teaching/Lecturing
Inventory Management
Document Management
Inventory
Office Management

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About Company

Loyola Marymount University

LMU is a top-ranked Catholic university rooted in the Jesuit and Marymount traditions. We offer a rigorous academic experience to ambitious students committed to lives of meaning and purpose.

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