Job Title: HR Generalist and Executive Assistant
Job Division: Admin
FLSA Status: Full-time Exempt
Working Location: Hybrid - 4 days in office (Hamden CT)/1 day remote
Reports to: Chief Financial Officer (CFO) with dotted line to Chief Strategy Officer (CSO)
Supervisory Responsibilities: None
Salary: $75000-$85000

Job Purpose
The HR Generalist and Executive Assistant plays a key role in strengthening HR operations ensuring seamless organizational support and helping our team thrive. The ideal candidate is a highly organized detail-oriented HR professional who excels at building efficient processes managing competing priorities and providing proactive executive administrative support to both the Chief Strategy Officer (CSO) and Chief Development Officer (CDO). They bring strong judgment flexibility and a solutions-oriented mindset grounded in an empathetic collaborative approach that keeps people and systems running smoothly.

Essential Functions

• Serve as the on-site point of contact for all HR-related questions offering supportive and timely guidance to staff and supervisors.
• Engages the full employee lifecycle including recruiting onboarding offboarding benefits administration and performance processes.
• Maintain and update HR policies procedures and the employee handbook in alignment with our organizational values and legal requirements.
• Monitor the HR inbox to ensure responsive service-oriented communication.
• Maintain organized confidential digital records within iSolved and other systems.

• Administer leaves of absence (FMLA ADA workers compensation) with compassion and clarity ensuring staff understand their rights and options.

• Manage and optimize the iSolved HRIS to ensure accurate data strong reporting and efficient HR processes.
• Regularly audit HR data for accuracy and consistency.

• Support initiatives that nurture a positive inclusive and connected workplace culture.
• Help integrate EDIJ principles into day-to-day practices policies and organizational decision-making.

Executive Assistant for Chief Strategy Officer and Chief Development Officer

• Organize and Schedule internal and external meetings
• Coordinate Travel Arrangements
• Process expenses in Expensify

QUALIFICATIONS

Education and Experience

• 5 years of HR and Administrative experience ideally in a nonprofit or mission-driven organization
• Working knowledge of HR policies practices and employee lifecycle processes
• Strong project management organization and time management skills
• Excellent interpersonal and communication skills; collaborative and service-oriented mindset works well with others
• Comfortable learning and managing multiple technology platforms
• Commitment to equity inclusion and fostering a healthy team culture

Preferred Qualifications

• Bachelors degree in a related field or equivalent combination of education and experience
• HR certification (SHRM and/or HRCI)
• Experience with the technology platforms: Google Workspace Asana Expensify and iSolved

Skills/Abilities

• Sound judgment a high level of integrity professionalism a positive attitude and a sense of humor. Ability to be persuasive in communicating ideas.
• Adaptablemanages a constantly changing business climate.
• Communicates effectively in different contexts including those pertaining to various populations persons situations or environments. Clear direct and succinct writer.
• Collaborative organized and detail-oriented.
• Versatilea multidisciplinary and multi-constituency perspective with an ability to connect with people of diverse backgrounds and experiences.
• Comfortable learning and using the digital tools that Freedom Reads useswith little to no assistance and willing to try out new technologies and work tools.
• Commitment to Freedom Reads mission values and principles is required as is demonstrable commitment to promoting and enhancing diversity.

PHYSICAL REQUIREMENTS

The physical demands described here are representative of that which an employee encounters while performing the essential functions of this job. Reasonable accommodation can be made to enable individuals with disabilities to perform the essential functions.

• Primarily sedentary work. Often standing or sitting for prolonged periods; spending extended amounts of time working on computers. The employee is required to have close visual acuity to perform an activity such as viewing a computer monitor extensive reading; transcribing etc.
  • Activities that occur occasionally are moving about to accomplish tasks or moving from one worksite to another.

WORK ENVIRONMENT

The work environment described here is representative of that which an employee encounters while performing the essential functions of this job. Reasonable accommodation can be made to enable individuals with disabilities to perform the essential functions.

• Work is performed primarily in an indoor environment. May on occasion be exposed to loud sounds and distracting noise levels such as from office equipment.

This is not necessarily an exhaustive or all-inclusive list of responsibilities skills duties requirements efforts functions or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. Freedom Reads may add to modify or delete any aspect of this job (or the position itself) at any time as it deems advisable.

Our Commitment to Diversity Equity Inclusion & Belonging

Nonprofit HR is committed to fostering and maintaining a work environment where diversity equity and inclusion (DEI) are fully integrated into everything we do for the benefit of our employees and the clients that we serve. To fully realize our goal we prioritize our understanding of the complexities of DEI within our workforce to inform our approach to talent management. We believe that this guides how we do our work advise our clients to operationalize DEI and position our content and educational opportunities help strengthen the talent management capacity of the social impact sector.

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