Events Manager, DIBI

About the Opportunity

This job description is intended to describe the general nature and level of work being performed by people assigned to this classification. It is not intended to be construed as an exhaustive list of all responsibilities duties and skills required of personnel so classified.

JOB SUMMARY

The Defense Industrial Base Institute is looking for an experienced candidate for their Events Manager role. The position will report to the Sr. Director of Public Outreach with their primary area of responsibility to plan direct and assess a broad range of events in size complexity format (in-person and online) and audience. Plans organizes and manages a variety of administrative student staff support and planning activities for meetings conferences and/or seminars related to the public outreach activities under the institute. This position will work closely with the Sr. Director for Public Outreach Digital Communications Manager Central Northeastern Marketing and colleagues across the Northeastern campuses to ensure its speakers facilities technology equipment logistical requirements and other event related issues are managed to support the milestone deliverables the institute and principal investigator/Founding Director must deliver on. Evaluates budgets and contractual provisions to determine requirements for space location technology equipment accommodations catering and on-site management while working closely with the institute financial team. Serves as primary contact between events vendors and the institute. Works closely with internal and external stakeholders including digital communication manager prepares materials for all events. Attends events and supervises external and internal resources.

MINIMUM QUALIFICATIONS

Ability to manage multiple and larger scale programs/projects simultaneously with ease and efficiency.

Effective time management; highly organized and detail oriented.

Ability to establish and maintain collaborative positive and effective working relationships with multiple and diverse constituency groups e.g. university administrators faculty staff and students industry and government partners as well as with business partners and service providers of varied backgrounds.

Ability to listen carefully to understand respond and problem-solve efficiently and effectively to address concerns and interests of university constituents guests vendors community representatives and other clients as needed.

Characteristics include diligence dependability resourcefulness and maturity.

Effective computer skills MS Office suite products e.g. Word Excel PowerPoint Publisher.

Ability to work on some evenings and weekends may be required. A valid drivers license may be necessary for travel.

Knowledge and skills are normally acquired through the completion of a Bachelors degree in business marketing or related field with three to five years experience in event management.

Experience in higher education preferred. Experience in running higher education agency publishing non profit philanthropic events a plus.

KEY RESPONSIBILITIES & ACCOUNTABILITIES

1) Event Planning and Management(50%)

Full responsibility to plan manage and execute logistics for a broad range of events as assigned. Manage the major meetings receptions and events. Prepare event timelines event budgets and contingency plans. Manage event logistics and project details. Identify and secure event venue and vendors. If its an on-campus event work with University venue managers building services physical plant catering audiovisual parking public safety business office and other constituencies. If using non-University vendors negotiate low prices on behalf of DIBI; negotiate terms of the agreement and facilitate University process for contractual agreements. Work with internal constituencies to prepare invitations and develop guest lists. Recruit supervise and educate staff (volunteers) on relevant logistics of the events. Monitor progress of event preparations and expenditures. Adjust or make recommendations concerning master budget and timeline to ensure that events are successfully executed event goals are achieved and expenditures are within budget. On site presence required at events including evening and weekends to respond to and resolve issues on event site.

2) Event Tracking and Analysis(30%)

Maintain DIBI events calendar of both internal and external events. Evaluate external events and provide analysis and recommendations for DIBI participation including sponsorship opportunities collaborations public speaking exhibitions and other forms of event participation. Work with the Senior Director of Public Outreach to inform the DIBI engagement strategy and to proactively advise the DIBI team about events.

3) Event Assessment/Evaluation (10%)

Review and report on event evaluations as appropriate. Create statistical reports of event outcomes. Conduct post-event reviews to identify areas of improvement in future event planning and follow up with key partners to integrate improvement ideas.

4) Establish Best Practices(10%)

Identify appropriate resources e.g. professional experience assessment/evaluation data literature other event managers to develop a set of documents of best practices for delivery of accurate event procedures at the DIBI that strengthen and enhance the Institute and University image and support the organizational mission.

Requirement:

US Citizenship is a requirement per Federal funding agency

Additional Information:

This is a fixed term appointment with the possibility of renewal based off of continuing external funding

Position Type

Additional Information

Northeastern University considers factors such as candidate work experience education and skills when extending an offer.

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race religion color national origin age sex sexual orientation disability status or any other characteristic protected by applicable law.

Compensation Grade/Pay Type:

Expected Hiring Range:

With the pay range(s) shown above the starting salary will depend on several factors which may include your education experience location knowledge and expertise and skills as well as a pay comparison to similarly-situated employees already in the role. Salary ranges are reviewed regularly and are subject to change.