Personal Assistant
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Job Location:
Monthly Salary:
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
We are looking for highly motivated Assistant for the Senior Leadership team (SLT) in the Research & Development (R&D) organization. The SLT work together closely and meet once a week. The Senior Leaders have very busy calendars and would need assistance in managing their complex calendars and scheduling. You would be working with other Executive Assistants and team members for scheduling and relaying communication.
Our team of Executive Assistants (EAs) and Administrative Assistants work in a fast pace environment to ensure efficiency for IFS and our Leaders. Our greatest challenge and equally our greatest gift is that we are a Global Team. IFS is made up of people from all over. This is a great experience to learn from others but you will need to juggle and be aware of multiple time zones.
Communication is key in a fast pace environment that works around the clock in every time zone. We use Microsoft Outlook for calendars scheduling and email. We use Microsoft Teams for our meetings chat and storing of files. Other tools consist of (but not limited to) Microsoft Forms PowerPoint Word SharePoint Viva and Copilot.
Our internal Business Systems is where youll navigate expenses for the SLT. Making sure you are proactive in getting these submitted prior to the deadline and following-up with Senior Leaders and Approvers.
Qualifications :
- 5 years supporting an Executive - VP or C-suite level
- Familiar with AI tools and incorporate in tasks
- Proactive and anticipate needs of Executives
- Works efficiently and comes prepared
- Able to work in a fast-paced environment and willing to ask questions
- Managing multiple calendars scheduling meetings and expense reports
- Creating and editing documents and/or presentations
- Following up with Senior Leaders and the Admin Support Team
- Support coordination of projects where needed
- Coordinate complex travel
Additional Information :
We embrace flexibility and hybrid work opportunities to support diverse needs and lifestyles while also valuing inclusive workplace experiences. By fostering a sense of community we drive innovation strengthen connections and nurture belonging. Our commitment ensures you can work in a way that suits you best while also engaging with colleagues to share ideas and build meaningful relationships.
Remote Work :
No
Employment Type :
Full-time
Key Skills
- Senior Care
- Time Management
- Google Docs
- Hoyer Lift
- QuickBooks
- Infection Control Training
- Caregiving
- Office Experience
- Personal Assistant Experience
- Home Care
- Alzheimers Care
- Administrative Experience
About Company
We are growing! At IFS we are constantly growing to deliver award-winning solutions to hundreds of partners and thousands of customers worldwide! We help companies who want to be their best when it matters most at their #momentofservice. Visit https://ifs.link/IzM0px to find out mo ... View more
