Administrative Assistant

About the role:
This role provides high-level administrative support to the team while serving as a key liaison with the client. The position involves comprehensive account support insurance claim management and event coordination requiring strongorganisationalskills and the ability to build relationships across multiple departments and stakeholders.The successful candidate will work closely with the Account Director and various internal teams to ensure seamless service delivery and client satisfaction.

This is a part-time position offering two days per week with flexible scheduling to accommodate work-life balance. You must be an AustralianCitizenandyou will need to be able to obtain the relevantclearances.


Day to dayresponsibilities:

• Provide high-level administrative support to the Account Director including managing andmaintainingreporting templates

• Process payments for registrations and ad-hoc external payments andprovide assistancewith travel arrangements and account expenses

• Prioritiseconflicting demands and handle matters proactively ensuring projects are completed successfully within deadline pressures

• Manage insurance claim submissions on behalf of the client providing all required details to iCare and coordinating responses to queries

• Work closely with Facilities Managers and the Workplace Operations Director to ensuretimelyresponses to all insurance-related queries

• Oversee insurance claims management fortheclientsproperties affected by storms floods and other events

• Maintain regular liaison with the clientregardingall insurance matters and updates

• Coordinate logistical arrangements for account team meetings events and functions including venue sourcing cost management communications planning travel arrangements and agenda development

About You:

• Proven experience in high-level administrative support preferably in a client-facing or government environment

• Strongorganisationaland time management skills with the ability toprioritisemultiple tasks and meet tight deadlines

• Experience in insurance claim management or willingness to learn complex insurance processes

• Event planning and coordination experience with attention to detail and budget management

• Excellent communication and relationship-building skills for effective collaboration across multiple departments and stakeholders

• Proficiencyin Microsoft Office Suite and other relevant administrative software
  
  

What you can expect from us:
Youlljoin an entrepreneurial inclusive culture. One where the bestinspirethe best. Where like-minded people work naturally together to achievegreat things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you.

As anorganisation wedontjust accept that we are a placeofmany different people but we embrace it we celebrate it and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race gender age sexualorientationor disability and that is why for more than a decade wecontinueto rank among the Worlds Most Ethical Companies. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. Werecogniseand appreciate the skillsacquiredin their service careers as vital and transferable to our workforce.

Interested candidates please apply following the link below quoting job reference numberECREQ469425