Operations Assistant
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Job Summary
Join Our Mission to Foster Prosperity in Asia
The position of Operations Assistant is assigned to the Pacific Liaison and Coordination Office (PLCO) within the Pacific Department (PARD). PLCO oversees regional technical assistance and operations in Nauru Solomon Islands and Vanuatu.
You will be based at the Pacific Liaison and Coordination Office in Sydney Australia. You will report to the designated international staff and senior officer.
As an Operations Assistant you will provide administrative support to PLCO activities and assist with project implementation technical assistance (TA) processing and implementation database management and logistics support.
- Manage supervisor(s) calendar in scheduling meetings with partners (internal and external).
- Process missions and archive related documentation (travel requests expense reports).
- Process requisitions and purchase orders for institutional procurement and assist with budget preparation using eProc.
- Provide logistics support set up meetings and assist with transportation - for visiting missions to PLCO.
- With guidance from international and senior local staff prepare draft routine communications to the governments and other partners ensuring compliance with the latest ADB template and Handbook of Style and Usage and procedures.
- Facilitate dispatch of signed communications.
- Coordinate with government agencies on approval requests and outstanding obligations.
- Support the team in related operation activities such as selection of consultants processing of claims contract variations internal memos and other documents.
- Record and maintain information for project administration matters in ADB systems.
- Provide back-up support to the other (Senior) Operations Assistants in the latters absence or relieve other operations assistants as necessary.
- Provide support to the finance and administration unit as necessary.
- Perform additional tasks as assigned and stipulated in your workplan.
You will need:
- Bachelors degree in finance social sciences business studies or other related fields.
- At least 5 years of relevant professional work experience; Experience in international multilateral and bilateral agencies is desirable.
- Ability to work proactively on assigned tasks and areas of analysis and research that have a well-defined scope and steps.
- Excellent written and verbal communication skills in English.
- Proficient in ADB standard software programs (Word Excel PowerPoint) and information technologies.
- Ability to work collaboratively with teams and individuals from different cultural and technical backgrounds.
- Please refer to the link for ADB Competency Framework for TL1.
Housing and education allowance (if applicable)
Expatriate benefits (if applicable)
Relocation (if applicable)
Retirement plan
Medical and health benefits
Paid leave (including parental)
Life and other insurance plans
Staff development
Additional Information
This is a re-advertisement. If you have previously applied (to ACES Reference 250146) you do not need to resubmit an application. Applications received in response to previous posting will be considered together with applications received in response to this advertisement.
This opening is a local staff position with a local compensation package. It is open only to nationals of Australia or permanent residents residing in the duty station Australia who are nationals of an ADB member country.
This is a fixed term appointment with option to renew initially for a period of up to 3 years or up to the Normal Retirement Date (NRD) whichever comes earlier for the purpose(s) and conditions determined by ADB in accordance with Administrative Order No. 2.01 (Recruitment and Appointment). After the initial fixed-term period ADB may choose to renew the appointment for up to an additional 3 years or not renewed. This decision will be made in the overall interest of ADB based on factors including but not limited to the requirement of Staffs particular blend of skills and experience for the medium-term work program of the organizational unit sufficient funding to cover the renewed period and Staffs performance and suitability for employment. There is no limit to the number of renewals up to NRD. However this appointment is not convertible to a regular appointment.
About Us
ADB only hires nationals of its 69 members.
To view ADB Organizational Chart please click here.
ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to regardless of their racial ethnic religious and cultural background gender sexual orientation or disabilities. Women are highly encouraged to apply.
Visit ADB Careers FAQ for more information.
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About Company
The Asian Development Bank (ADB) is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. It assists its members and partners by providing loans, technical assistance, grants, and equ ... View more
