Senior Executive Assistant
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Job Location:
Atlanta, GA - USA
Monthly Salary:
$ 78750 - 115500
Posted on:
19 days ago
Vacancies:
1 Vacancy
Job Summary
Dematic is seeking a highly motivated and experienced Senior Executive Assistant to provide strategic and operational support to our EVP & CFO Chief Legal Officer and C-suite leadership team. This role functions as a critical partner in driving executive effectiveness through expert-level administrative management project coordination and strategic prioritization. The ideal candidate is a proactive problem solver trusted advisor and consummate professional with a service-oriented approach.
We offer:
- Career Development
- Competitive Compensation and Benefits
- Pay Transparency
- Global Opportunities
This policy applies to all terms and conditions of employment including recruiting hiring placement promotion termination layoff recall transfer leaves of absence compensation and training.
The base pay range for this role is estimated to be $78750-$115500 at the time of posting. Final compensation will be determined by various factors such as work location education experience knowledge and skills.
Tasks and Qualifications:
What Youll Do in This Role:
Strategic & Operational Partnership
- Gatekeeping & Prioritization: Serve as the first point of contact for executive inquiries. Screen calls emails and visitors to ensure focused use of executive time.
- Thought Partnership: Act as a trusted advisor to the CFO and leadership team in the execution of key initiatives and communication strategy.
- Project Management: Lead or support strategic projects from inception to delivery. Track progress on goals manage timelines coordinate with stakeholders and ensure deliverables are met.
- Briefing & Decision Support: Compile data and research prepare decision-ready reports and support critical analysis to facilitate executive decision-making.
- Data Entry and Record Keeping: Maintain accurate records databases and contact lists ensuring data integrity and accessibility.
Executive and Administrative Support
- Calendar & Meeting Management: Oversee complex calendars and schedules resolving conflicts and anticipating needs including global travel and executive-level meetings. Ensure calendar blocks for strategic preparation especially for board meetings and leadership reviews.
- Travel Planning: Arrange detailed international and domestic itineraries including flights accommodations transportation and visa requirements. Provide contingency planning and ensure no disruption to critical responsibilities.
- Correspondence & Documentation: Draft proof and send professional communications. Maintain highly organized digital and physical files for contracts reports and confidential materials.
- Meeting Preparation: Prepare and distribute agendas presentation decks and briefing documents; attend meetings as needed to capture minutes and track action items.
- Expense & Office Management: Manage executive expense reporting and support office operations including coordination with IT HR and facility teams as needed.
Process Improvement & Efficiency
- Workflow Optimization: Identify inefficiencies across administrative and operational workflows. Implement improved tools processes or automation solutions (e.g. Microsoft 365 AI-based scheduling tools).
- Technology Utilization: Leverage productivity and collaboration tools (Teams Zoom PowerPoint Excel SharePoint) and explore emerging tech solutions to increase efficiency across the admin function.
- Cross-functional Coordination: Liaise across Finance Legal HR and IT to ensure alignment resolve blockers and drive smooth operations.
Team & Culture Support
- Internal Communication: Ensure clarity and consistency in executive communication within the organization.
- Event Coordination: Plan and execute leadership offsites internal meetings board meetings and company events.
- New Hire Onboarding: Partner with HR to onboard new leaders or admin staff ensuring a seamless transition and setup.
- Mentorship & Collaboration: Support and mentor junior administrative staff encouraging collaboration and shared success.
Confidentiality & Compliance
- Sensitive Information Management: Handle all confidential and sensitive information with the highest level of discretion and security.
- Policy Adherence: Ensure administrative processes align with organizational policies and regulatory requirements.
What Were Looking For:
- Bachelors degree or equivalent experience preferred.
- 5 years of experience supporting senior executives in a global matrixed environment.
- Exceptional communication organizational and time-management skills.
- Advanced proficiency in Microsoft Office Suite Teams Zoom and project management tools.
- High emotional intelligence professionalism and the ability to anticipate needs and proactively resolve issues.
- Experience managing complex projects travel and sensitive communications.
- Ability to maintain composure under pressure manage competing priorities and meet tight deadlines with grace.
- A service-driven can-do attitude with a desire to grow and contribute to a high-performing team.
Required Experience:
Senior IC
Key Skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- White Papers
- Calendar Management
- Microsoft Excel
- Sharepoint
- Administrative Experience
- Budgeting
- DoD Experience
- Google Suite
About Company
We are a leading supplier of forklifts and warehouse equipment as well as automation technology and software solutions for the optimization of supply chains.
