Finance Specialist

The City of Fairburn is seeking an experienced skilled professional this is an exempt level position that will beresponsible for providing complex technical and specialized financial and accounting duties in the preparation maintenance and processing of financial accounting expenditures and performs customer service. Reports to the Finance Director.

Hiring Range: $57860.15 - $60753.16 Annually (Depending on qualifications)

Work Days/Hours: Monday Friday;8:00 a.m. - 5:00 p.m.

Posting Start: 11/24/2025

Posting End: 12/08/2025

JOB SUMMARY

Under general supervision this position is responsible for providing complex technical and specialized financial and accounting duties in the preparation maintenance and processing of financial accounting expenditures and performs customer service. Reports to the Finance Director.

ESSENTIAL JOB FUNCTIONS

• Receives and prepares invoices and requests for payment from vendors contractors and suppliers.
• Maintains invoice tracking and sends invoices out for City departments to approve for payment and identify payment source.
• Assembles compares and matches supporting documentation for invoice payment; reviews for accuracy and appropriate authorization for payment levels.
• Communicates with staff customers and vendors to trace missing documents reconcile discrepancies and answer payment inquires.
• Creates financial reports statements accounts and records of expenditures in a computerized environment.
• Verifies and monitors for sufficient purchase order and budget account balances in processing payment.
• Manages relationships with vendors and maintains vendor listing within finance operations software platform.
• Examines financial documents for proper accounting classification and authorization.
• Enters codes and processes information into database; maintains computer files and documents; prepares reports; calculates payments and maintains associated files and records.
• Ensures accurate processing of returned checks initiates collections actions notifies the issuer of the returned check and applies appropriate fees to accounts for General and Utility Funds.
• Documents and reports unclaimed checks in accordance with accounting procedures.
• Operates computer calculator copier postage meter fax machine and/or other office equipment.
• Performs data entry functions by keying data into computer system; enters retrieves reviews or modifies data in computer database; verifies accuracy of entered data and makes corrections.
• Processes documentation pertaining to the billing and customer account activities; answers questions regarding customer accounts charges/payments due dates or other information; updates information on accounts as needed; posts payments and adjustments to customer accounts if applicable.
• Performs customer service functions by telephone by mail email various online portals or in person; provides information/assistance regarding City services procedures documentation fees or other issues; distributes processes and/or assists customers with completion of various forms/documentation; responds to routine questions/complaints and initiates problem resolution.
• Answers customer requests or inquiries concerning services and billing. Verifies customer accounts and active services using various databases and software applications.
• Handles sensitive financial and personal information related to customer accounts payments and licensing requiring adherence to confidentiality guidelines.
• Maintains file system of department files/records; prepares and sets up files; reviews sorts and organizes documents to be filed; files documents in designated order; retrieves/replaces files; boxes/packages obsolete documentation for storage.
• Maintains current knowledge of trends and developments in municipal finance administration.
• Assists the Finance Director with special reports or projects.
• Performs other related duties as assigned.

Education and Experience:

Associates Degree in Accounting Finance Business Administration Accounting Public Administration or related field; supplemented by three (3) years of related experience in accounting accounting records cash management and in municipal or county revenue or tax; or any equivalent combination of education training and experience which provides the requisite knowledge skills and abilities for this job. Experience with municipal accounting and in financial management software a plus.

Licenses or Certifications:

Valid State of Georgia drivers license.

Special Requirements:

Requires an acceptable general background check to include a local and state criminal history check and acceptable driving record.

Requires satisfactory results from a pre-employment alcohol and controlled substance testing.

Knowledge Skills and Abilities:

• Knowledge of Generally Accepted Accounting Principles (GAAP); standard governmental fund accounting principles practices and procedures and IRS guidelines.
• Knowledge of procurement principles and best practices.
• Knowledge of computer data entry systems and word processing applications.
• Knowledge of basic principles and practices of customer service.
• Knowledge of basic accounting billing processes and procedures.
• Proficient with Microsoft Office Suite (Outlook Word PowerPoint and Excel).
• Skill in planning and organizing daily work routine; estimates expected time of completion of elements of work and establishes a personal schedule accordingly; implements work activities in accordance with priorities and estimated schedules.
• Ability to use independent judgment and apply complex duties.
• Ability to exchange information for the purpose of clarifying details within well-established policies procedures and standards.
• Ability to communicate clearly and effectively both orally and in writing by using correct English grammar spelling and punctuation.
• Ability to establish and maintain cooperative and courteous working relationships with vendors coworkers management and other individuals in contact during the course of work
• Ability to type accurately at a speed of at least 25 words per minute.

PHYSICAL DEMANDS

The work is light work which requires exerting up to 20 pounds of force. Work requires the ability to exert very moderate physical effort typically involving some combination of stooping kneeling crouching and crawling and which may involve some lifting carrying pushing and/or pulling of objects and materials of moderate weight. Some tasks require the ability to perceive and discriminate visual cues or signals. Some tasks require the ability to communicate orally.

WORK ENVIRONMENT

Work is performed in an office environment. Essential functions are regularly performed without exposure to adverse environmental conditions.

The City of Fairburn is an Equal Opportunity Employer. To perform this job successfully an individual must be able to perform the essential job functions compliance with the American Disabilities Act (ADA) reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential job functions. Prospective and current employees are encouraged to discuss accommodations with the employer.