Project Coordinator (Limited Duration)

Otak is seeking a temporary Project Coordinator for a limited duration role in our Louisville office. This position will support our Front Range team and perform a wide range of tasks that directly support our design and engineering projects. You will provide support to Project Managers and Business Unit Leaders through the management of workflows and the coordination creation distribution and tracking of project documentation proposals contract documents and other items associated with the successful delivery of projects.

Otak functions as an integrated multi-disciplinary firm where youll aid different business units and collaborate on projects spanning various disciplines. This role will primarily support our Water & Natural Resources and Structural Teams.

What youll do:

• Coordinate and support projects from startup to closeout including setting up projects in accounting software updating project workload planning and contract administration for projects.
• Review invoices and subconsultant invoices.
• Assist as liaison between all project team members including the Engineers Subconsultants and Project Managers to coordinate meetings and track completion of deliverables. Participate and support weekly team meetings and workload review.
• Attend project meetings as needed and document key topics and action items to assist in resolution of necessary tasks as required by the project team.
• Review final deliverables (technical reports memos specifications) and perform quality control review for clarity spelling grammar formatting and overall document compliance.
• Create and maintain project documentation including project schedules proposals submittals drawings contractual documents meeting minutes and correspondence. Assist with preparing and disseminating materials to clients and project team.
• Work closely with accounting legal and other associated departments to ensure all required contract and billing documentation is accurate and complete.
• Review SOWs and fees for proposals and contracts. Draft compile and disseminate subconsultant agreements.

What you bring:

• High school diploma (or equivalent) and at least 3 years of relevant experience or an equivalent combination of a Bachelors degree and equivalent experience.
• Demonstrated experience providing project coordination or project administrative support in professional or technical services environment. Background in the Architecture Engineering & Construction (AEC) industry is a plus.
• Advanced proficiency in Microsoft Office (Word Excel SharePoint and PowerPoint). Experience with Deltek or similar accounting/CRM software is preferred.
• Collaborative proactive and ability to engage effectively with teams and diverse networks of stakeholders (internal and external).
• Strong technology organizational and communication (written/oral/visual) skills.
• Demonstratable critical thinking troubleshooting time management and problem-solving skills.

The salary information shown below is a general guideline only. Salaries are based upon candidate experience qualifications and work location as well as market and business considerations.

Salary Range: $28-32 per hour

Why work at Otak

Were not just looking for skills and experience having shared values is just as important! When you work at Otak you arent just joining a firm youre joining a community. We believe our best work happens in a culture of collaboration and inclusion where the expertise of diverse individuals can thrive in a foundation of teamwork. The work environment we create is built on a simple concept: working on interesting projects with interesting people. However we dont just believe in cultivating our own community; were also committed to enriching the communities around us with smart creative solutions. We know our employees make an investment in us so were committed to making an investment in them. Seasoned experts and young professionals work together to encourage personal growth and skill development at all experience levels. Plus were expanding and were dedicated to developing an internal infrastructure with the strength and talent to support that growth.

Equal Opportunity

At Otak we are proud to be an equal opportunity employer committed to cultivating a workplace that is inclusive equitable and respectful for all. We believe that diverse perspectives enrich our work environment fuel innovation and are essential to our collective success.

We are dedicated to maintaining a workplace that is free from discrimination harassment and bias. Every individual at Otak is valued included and treated with dignity and respect. We do not tolerate discrimination based on race color religion sex (including pregnancy childbirth or related medical conditions) sexual orientation gender identity or expression national origin age disability veteran status or any other characteristic protected under applicable federal state or local laws.

All employment decisions including those related to recruitment hiring training promotion compensation benefits and termination are based on business needs job requirements and individual qualifications. We strive to ensure that our practices uphold fairness and equity at every stage of the employment lifecycle.

Our Vision for an Inclusive Workplace

We are committed to creating an environment where:

• Diverse identities are embraced and differences are valued as a source of strength.
• Every employee feels safe to be their authentic self and contributes meaningfully.
• Unique perspectives are encouraged and open dialogue is welcomed to foster innovation.
• Curiosity replaces judgment and respectful engagement is prioritized in all interactions.
• Relationships are built on mutual trust dignity and respect forming the foundation of our workplace culture.

We provide reasonable accommodation for individuals with disabilities including pregnant employees to ensure an accessible and supportive work environment. If you require assistance or accommodations during the application process or in the workplace please contact Otaks People Services Department at .

Join us in shaping a more inclusive future!