Middle School Secretary (10 month)

Orchard Farm Middle School is seeking to hire a school secretary to join our team!

The middle schoolsecretary provides clerical support to the buildingadministrators and staff members providinga wide variety of complex and confidential administrative and secretarial support communicating information to school district employees students parents and others as required and to assist in ensuring compliance of department/program activities with legal administrative and District policy requirements.

The district offers a great benefits package including paid health dental vision and life insurance for employees. Employees are also enrolled in the PEERS retirement system. Supplemental optionsare also availableto employees

Essential Functions: include but limited to the following

• Purchase orders for the building
• Daily student and staff attendance
• Data entry
• Composes documents (e.g. correspondence bulletins reports) for Building Administratoror other staff for the purpose of requesting or providing information confirming events etc.
• Prepares copies and distributes notices memoranda or other correspondence for the purpose of informing school employees students parents and others regarding activities events or other work-related matters.
• Attends meetings as assigned for the purpose of conveying and/or gathering information required to perform functions.
• Assists in maintaining the daily/weekly/monthly calendar for the purpose of coordinating the scheduling of work-related appointments activities meetings etc.
• Assists in overseeing workload of the Department Head for the purpose of maximizing efficiency and meeting operational requirements.
• Assists in maintaining documents files and records for the purpose of providing up-to-date reference and audit trail for compliance.
• Answers telephone calls and provide information and assistance to callers.
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the school.

Knowledge Skills and Abilities

• Ability to describe problems and work orally or in writing to supervisor as required.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
• Ability to carry out instructions furnished in written or oral form.
• Ability to add subtract multiply and divide and perform arithmetic operations as needed for position.
• Ability to understand apply and use personal computers and software applications (e.g. Word Excel PowerPoint the Internet electronic mail).
• Ability to problem solve job-related issues.
• Ability to work with a diverse group of individuals.
• Ability to process paperwork accurately according to standardized procedures.
• Ability to maintain confidentiality of information regarding students employees and others.
• Organizational and time management skills.
• Knowledge of office management procedures.
• Knowledge of laws and regulations District policies and procedures principles guidelines and best practices related to the school(e.g. Pupil Services Human Resources Facilities and Business).

Minimum Qualifications

• Graduation from high school.
• College level course work in business word processing and office procedures preferred.
• Associates or Bachelors degree preferred.
• Successful experience with office management in related area preferred.

Details

• 6:15am-2:45pm Monday - Friday
• 10 month position