Administrative Assistant

Title:

Job Summary

Provide administrative or secretarial support to a department and/or Manager. Typical duties include general clerical receptionist and project-based work. Responsibilities may be unique to a specific function or department but are mainly administrative in nature. Under general supervision works within a specialized function to complete tasks in accordance with procedure. Supports general business operations by providing simply administrative support activities. Requires ability to perform basic numerical statistical and/or financial analysis. Applies common sense understanding to execute written or oral instructions. Frequently has the responsibility of making travel arrangements and maintaining calendars upon request. Reads and answers correspondence. Ensures office equipment and supplies are maintained. Ensure invoices are coded and routed for approval/payment. May track expenses associated with the department or office. May handle confidential information. Acquires basic skills to perform routine tasks. Works with close supervision or under clearly defined procedures. Develop skills to perform basic activities in own job. Understands how the assigned duties integrate with others in the team.

Roles and Responsibilities

Maintain security control by registering facility/office visitors.

Manage the phone system answers and directs telephone traffic and distributes mail and parcels shipment of packages.

Maintain a neat and professional front office appearance to include conference rooms and breakrooms.

Maintain office and break room supplies assisting with ordering receiving stocking and distribution.

Perform data entry types and files documents.

Assist with facility inquiries as required.

Coordinates with and may assist the Accounting Department with basic accounting tasks.

Files AP and Travel reports.

Scans invoices as needed.

Collect and distribute mail

Assist OU director with administrative tasks

Basic Qualifications

High School Diploma and 0-2 years of experience.

Effective in-person phone and written communication skills are required.

Preferred Qualifications

Experience performing data entry

Experience filing AP and Travel reports

Experience scanning invoices

Familiar with Microsoft Teams

Familiar with MS Office (Word Excel PowerPoint Outlook)

KBR Benefits

KBR offers a selection of competitive lifestyle benefits which could include 401K plan with company match medical dental vision life insurance AD&D flexible spending account disability paid time off or flexible work schedule. We support career advancement through professional training and development.

Belong Connect and Grow at KBR

At KBR we are passionate about our people and our Zero Harm culture. These inform all that we do and are at the heart of our commitment to and ongoing journey toward being a People First company. That commitment is central to our team of teams philosophy and fosters an environment where everyone can Belong Connect and Grow. We Deliver Together.

KBR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion disability sex sexual orientation gender identity or expression age national origin veteran status genetic information union status and/or beliefs or any other characteristic protected by federal state or local law.