Executive AssistantOffice Manager

POSITION & TEAM SUMMARY
KIPP Jacksonville Public Schools seeks an exceptional office professional for a dual role on the Shared Services team. This position would have two primary responsibilities. The first would be serving as an Executive Assistant to our Chief Operating Officer; the second would be serving as an office manager for the year-round Shared Services team. 

Day-to-day functional areas for this role include effortlessly organizing and scheduling day-to-day priorities for the Chief Operating Officer while understanding and executing on needs for the larger team. This individual can establish trustworthy relationships across the Shared Services team and navigate complex and sometimes confidential situations with ease. They would oversee typical office functions for the 30 person Shared Services team to create efficiencies and streamline processes across the growing team.

This role is ideal for someone who is interested in growing into a special project or similar manager role in a non-profit or school system. A nurturing and empowering candidate who has a strong commitment to social and racial justice would be a natural fit for this role. This person should have the ability to multitask throughout the day work well with a variety of stakeholders and be extremely detail-oriented. 

RESPONSIBILITIES

Administrative Support 

• Provides executive/admin support for the office of the Chief Operating Officer (COO) including but not limited to managing calendars scheduling meetings taking notes monitoring email communication(s) and streamlining communication systems

• Assists with document processing and preparation of reports for operational functions including for charter audits. 

• Assist with the codification and formalization of processes across the operations team

• Reconciliation of the monthly credit card statements for the COO 

• Assists with the editing of documents presentations newsletters email blasts etc. 

• Assists with committee meetings including scheduling agenda creation and facilitating meetings when needed

• Assists with organizing setting up and preparing materials for regional events and meetings.

• Assists with booking any relevant travel for relevant Chief-level officers and their teams

• Order pick up or coordinate catering for special team meetings or regional events 

• Perform other duties as assigned including attending regional meetings and events

Office Management 

• Assists with office supply inventory and processes orders for the relevant team as needed including supplies for copy machines basic office supplies etc. 

• Assist with compliance as needed by collecting relevant information from key stakeholders across the region to submit for compliance purposes

• Design systems to streamline requests across the team (i.e. ways to book travel ways to request supplies etc.) 

• Send email reminders to the relevant team for weekly updates on regional priorities upcoming events reminders to take surveys etc. 

• Execute on systems to streamline communications between departments across the shared services team (i.e. email cadences trackers etc.) 

• Keep common team areas organized and well-stocked as needed 

Qualifications :

REQUIREMENTS

• Two (2) years of experience in a relevant role/field

• KIPP Jacksonville Public Schools believes that our staff will represent our core valueshigh expectations a growth mindset commitment to team trust joy and sustainability. We search for established educators who embody them.

• Possesses a deep commitment to both racial and educational equity; supports the building of an organization that reflects the community KIPP serves; holds self and others on team accountable for centering equity.

• Ability to communicate effectively both written and verbal

• Excellent Computer & technology skills (Including Microsoft Office Suite & Google)

• Ability to provide excellent customer service

• Excellent interpersonal skills; ability to work effectively with staff at all levels

• Excellent organizational and time management skills

• Basic research and analysis skills

• Strong Attention to detail 

• Self-motivated quick learner

• Excellent judgment and discretion

• Associates degree or higher
   

HIGHLY PREFERRED QUALIFICATIONS

• Prior experience and/or exposure to aspects of academics/education related to students staff etc. 

• Prior experience as an administrative assistant in a non-profit organization

• Bachelors Degree 

Additional Information :

This is a full-time year-round position based at the KIPP Jacksonville Regional Office. Typical hours are 8:00 a.m.5:00 p.m. with some flexibility required around major events campaign launches or media deadlines. After initial onboarding this role will have a hybrid work schedule with 3 days required in office each week and two days remote.

Pay and Compensation

• Base pay starts at $45000 and is commensurate on experience

• Individual health benefits (including medical dental and vision)

• 403(b) retirement program with a company match

• All staff members receive individualized support and professional development

APPLY
Please complete an application and upload a resume via our job board. No applicants will be considered who submit resumes through other job postings.  Link here:  If youre a current KIPP Jacksonville team member and are interested in applying you should 1) let your current manager know that youre interested and 2) complete the application in its entirety online. 

QUESTIONS

If you have questions about this position at KIPP Jacksonville Public Schools please email LaShawnda at

Please understand that resumes and/or cover letters are not accepted via email and you will be redirected to apply via the website.

KIPP Jacksonville Public Schools is committed to a policy of equal treatment for all individuals applying for employment at our schools. KIPP Jacksonville Public Schools does not discriminate on the basis of race color gender handicap age religion sexual orientation or national or ethnic origin.  

Remote Work :

No

Employment Type :

Full-time