Senior Legal Secretary

Washington, AR - USA

Monthly Salary: $ 68000 - 96000

Posted on: 16 hours ago

Vacancies: 1 Vacancy

Job Summary

BakerHostetler has an in-office opportunity for a Senior Legal Secretary in the Washington DC office for the Financial & Innovative Markets Team. The position will support senior partners and practice leaders handling high-profile sensitive matters in financial services crypto/digital assets corporate transactions complex litigation white collar defense and regulatory investigations. This is a non-exempt position that reports to the Human Resources Manager. The ideal candidate will possess excellent people organizational and planning skills as well as the ability to adapt to fast-paced ever-changing priorities. This role requires creativity and the ability to think innovatively and exercise independent judgment when necessary while handling sensitive and confidential information. This role demands discretion speed and sound judgment.

Responsibilities:

Confidential Executive & Matter Support

Deliver elite confidential administrative and legal support to practice leaders and attorneys across crypto financial services corporate and litigation matters.
Manage sensitive information with the highest level of judgment and security awareness.
Serve as a core assistant to attorneysanticipating needs spotting gaps and driving matters forward.

Matter Organization File Tracking & Management

Review organize and maintain client files investigation materials regulatory correspondence pleadings transaction documents and meeting notes.
Convert raw meeting notes and attorney dictation into clear action lists deadlines matter summaries and follow-up logs.
Track open tasks across multiple active matters and ensure nothing falls through the cracks.
Assist with opening new matters conflicts checks client intake and related administrative processes.

Client Interaction & Communication / Administrative & Operational Excellence

Act as a polished trusted liaison with clients co-counsel regulators counterparties and other external parties.
Schedule meetings calls briefings and multi-party coordination with precision and professionalism.
Provide intelligent client-facing support while maintaining strict confidentiality.
Provide telephone support manage calendars schedule complex meetings across time zones and coordinate travel.
Prepare mailings expense reports courier requests and other administrative paperwork.
Deliver accurate document production including redlines TOCs PowerPoint formatting and document comparison.
Support billing and time entry with accuracy and attention to detail.
Assist senior attorneys with reminders and prioritizing time-sensitive items.

Research Information Gathering & Briefing Support

Conduct targeted basic research on financial services crypto corporate matters litigation status and regulatory issues.
Summarize findings into clean briefing notes chronology logs or reference packets.
Maintain internal databases for quick retrieval of information.

Professional & Ethical Standards

Demonstrate strong working knowledge of firm policies and administrative procedures.
Act as a steward of confidentiality professionalism and client trust.
Provide notary services if licensed.

Requirements:

Minimum 5 years supporting multiple attorneys with the preference being within a law firm.
Familiarity with legal terminology and financial/crypto regulatory vocabulary.
Experience providing administrative support for financial services crypto/digital assets corporate transactions investigations or litigation is a significant plus.
Advanced skills in Word (styles track changes document comparison).
Strong proficiency in Excel PowerPoint Outlook Adobe Acrobat and document formatting and management platforms.
Ability to quickly learn workflow tools and implement them efficiently.
Exceptional written and verbal communication skills.
Ability to interact with attorneys clients regulators and staff with professionalism tact and confidence.
Highly organized detail-oriented and able to manage competing priorities under pressure.
Strong judgment in handling confidential and high-profile matters.
Self-motivated proactive and takes ownership of assigned tasks.
Comfortable working independently or collaboratively depending on the situation.
District of Columbia Notary (or willingness to obtain).

The expected annual salary for this position ranges from $68000 - $96000. The salary offered will be determined by a wide range of factors including but not limited to experience level education/training and relevant skills. The Firm does offer competitive benefits to include healthcare. More details are available at Experience:

Senior IC