Legal Assistant II MED & NMD

The mission of the Colorado Department of Revenue (CDOR) is to become a trusted partner to every Coloradan to help them navigate the complexities of government so they can thrive. We are driven by our values of service teamwork accountability integrity and respect.

The vision of the department is to empower businesses and individuals through quality customer service innovation and collaboration. We celebrate diversity and support an equitable and inclusive culture. We embrace our differences because we believe this brings innovation to our work. For more exciting information about the Department of Revenue pleaseenjoy this brief video!

Helpful tips for applying:

Applying for a Job with the State of Colorado.

What Happens After You Apply.

Marijuana Enforcement Division

The Marijuana Enforcement Division (MED) is a dynamic and innovative regulatory agency tasked with licensing and regulating the commercial Medical and Retail Marijuana industries in Colorado. First formed in 2010 as the Medical Marijuana Enforcement Division the MED has developed a leading-edge approach to commercial marijuana regulation and is considered a global regulatory and industry leader. The Division implements legislation develops regulations conducts regulatory and criminal investigations issues business licenses engages in outreach and education initiatives and enforces compliance mandates using a range of intervention strategies necessary to maintain a progressive and robust regulatory framework. The MED promotes transparency and innovation by utilizing a collaborative approach to engaging with stakeholders and by proactively and positively pursuing solutions to issues in a fast-paced professional environment.

Culture & Environment:The Marijuana Enforcement Divisions culture emphasizes Emotional Intelligence and Problem Solving. Members of our team are solution-oriented strategic thinkers who demonstrate professionalism collaboration and integrity in all interactions. The MED operates in a dynamic and complex environment that requires members of our team to support one another in navigating new issues demonstrate agility embrace challenges as opportunities and communicate with empathy respect and in the interest of progress.

Vision:Regulatory excellence through progressive and proactive compliance and enforcement practices.

Mission:Our mission is to promote public safety and reduce public harm by regulating the Colorado commercial marijuana industry through consistent administration of laws and regulations and strategic integration of process management functional expertise and innovative problem-solving.

The Legal Assistant II contributes to the Divisions records management program through policies procedures and training strategies. The position serves as a point of coordination for the Divisions records management and retention program and ensures records containing personally identifiable information and criminal justice information are appropriately stored and managed. The position will assist with the intake and processing of public records requests summonses and subpoenas served on the Division and ensures Division compliance with open records laws and litigation deadlines. The position supports internal communications needs on behalf of senior leadership. This position will also be responsible for contributing to similar functions for the Natural Medicine Division which was established pursuant to Senate Bill 23-290.

In addition this position contributes to the processing and analysis of cases for appropriate recommendations for addition team members draft orders in accordance with the Administrative Procedures Act track administrative cases to completion evaluate and propose terms of settlement and track licensee compliance with such terms. A critical function for team members is serving as liaisons between the Division and its legal representatives with the Attorney Generals Office.

• Works with records manager to support researching and responding to public records requests within the statutory deadlines; and helping to determine what specific information meets the request and statutory requirements.
• Works with various work unit leaders throughout the Division and within other state agencies to research and respond to public records requests consistent with communication policies.
• Coordinates and reviews responses before release.
• Serves as a point of contact for the records retention program.
• Develops policy and procedures for the Division records management program per Department and State expectations.
• Communicates standard naming conventions provides guidance and training on the records management program and monitors records retention practices.
• Support records repository transfers and management.

Communication Strategy and Implementation

• Supports the Divisions communications program through website management facilitating internal staff meetings and trainings and written internal communications.
• Posting of Division approved materials and communications on the website organizing and facilitating Division-wide meetings and trainings and disseminating critical and timely operational information to staff

Administrative Action Case Management

• Review and analyze assigned cases for legal sufficiency and recommended action.
• Coordinate with supervisor other Legal Assistants Assistant Attorneys General and other staff on case assignments as necessary to guide actions through the disciplinary process and ensure all relevant staff are informed of case progress and disposition.
• Coordinate tracking of all Division disciplinary actions and update internal case tracking records and licensing database from the point of initiation to disposition.
• Evaluates cases for legal sufficiency and makes recommendations to the Senior Director and Deputy Directors.
• Determines whether the dissemination of investigatory information and administrative action records are for purposes authorized by statute or subject to confidentiality requirements.

Residency Requirement:

Class Code & Classification Description:

• Paralegal certificate obtained through either an American Bar Association (ABA) approved paralegal studies program or an accredited institution

• One (1) year of paralegal experience

• Two (2) years of work experience in a paralegal capacity which included conducting legal research preparing drafts of legal documents and gathering and compiling data from legal references and resources will substitute for the required certificate

• A Juris Doctorate from an accredited law school may substitute for the required certificate

NOTE: If submitting a transcript certification or other relevant materials candidates may redact information that identifies their age date of birth or dates of attendance at or graduation from an educational institution.

The ideal candidate will possess the following skills:

• Experience interpreting and applying statutes rules and regulations.
• Experience working in a highly regulated industry that prioritizes public health and safety.
• Experience in the public sector or interacting with government agencies.
• Proficiency in Google Suite.
• Proficient in Microsoft Word and Excel.
• Excellent oral and written communication and interpersonal skills.

Conditions of Employment with theCDOR:

Employees are in a position of public trust in the performance of their job duties and must operate in a manner that maintains the highest standards of honesty integrity and public confidence.

As a condition of employment with the CDOR all personnel must file all necessary Colorado Individual Income Tax (CIIT) returns and pay tax obligations therefore all employees must undergo a pre-employment evaluation of their tax records/accounts to ensure compliance with this policy. Final candidates must also complete a successful background investigation and reference check prior to appointment. Certain positions based on duties may require scheduled background investigations.

Pursuant to theUniversal Driving Standards Policy any worker who will be expected to drive a State-owned vehicle is responsible for maintaining a safe driving record and a valid driver license prior to driving any State-owned vehicle.

To be compliant with the new fleet vehicle policy Motor Vehicle Records (MVRs) will be pulled for review for workers who:

• Have an assigned State fleet vehicle

• Are required to operate a vehicle as part of the position

• Utilize a State fleet vehicle as a pool vehicle

Minimum Qualification Screening

A Human Resources Analyst will only review the work experience/job duties sections of the online job application to determine whether you meet the minimum qualifications for the position for which you are applying. Only complete applications submitted before the closing date of this announcement will be reviewed.

• Applicants must meet the minimum qualifications to continue in the selection process for this position. Do not use see resume or see attached statements on your application.

• Cover letters and resumes will not be accepted in lieu of the official State of Colorado online application. Part-time work experience will be prorated.

• Recommended attachments: Resume Cover letter (Optional if Manager is requesting them)

• List your employment history starting with the most recent job including part-time temporary and volunteer jobs. If more than one job was held with a given organization list each job held as a separate period of employment.

• Information must be accurate including dates of employment. If it is found that information provided is falsified you will not be considered for a job with the State of Colorado and/or may be removed from a job after hire.

• The eligible list established from this posting may be used to fill additional vacancies.

Email Address:

All correspondence regarding your status in the selection/examination process will be conducted via email. Please set up your e-mail to accept messages from and addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.

If you receive notice that you have been eliminated from consideration for this position you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.

As an applicant directly affected by the results of the selection or comparative analysis process you may file a written appeal with the State Personnel Director.

Review of the completed signed and submitted appeal will be timely on the basis of written material submitted by you using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email atwithin ten (10) calendar days from your receipt of notice or acknowledgement of the Departments action.

Equity Diversity and Inclusion Compliance

The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness. The State is resolute in non-discriminatory practices in everything we do including hiring employment and advancement opportunities. The State of Colorado believes that equity diversity and inclusion drive our success and we encourage candidates from all identities backgrounds and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore in all aspects of the employment process we provide employment opportunities to all qualified applicants without regard to race color religion sex disability age sexual orientation gender identity or expression pregnancy medical condition related to pregnancy creed ancestry national origin marital status genetic information or military status (with preference given to military veterans) or any other protected status in accordance with applicable law.

The Colorado Department of Revenue is committed to the full inclusion of all qualified individuals. As part of this commitment our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment including completing the application process interviewing completing any pre-employment testing participating in the employee selection process and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position please direct your inquiries to our ADAAA inbox

We are committed to building work environments that are inclusive and reflect our communities and the diverse talents of all people. We strongly encourage candidates from all backgrounds and abilities to apply.

If not applying online submit application to:

If you are not able to submit an online application a paper application is available at this link:PDF State Paper Application(Download PDF reader). Paper applications must be received via email to by the closing date and time of the application period listed on this announcement.

Methods of Appointment:

Appointment to the vacancy or vacancies represented by this announcement is expected to be from the eligible list created. However at the discretion of the appointing authority the position(s) may be filled by another method of appointment for a valid articulated business reason.

Step Pay Program:

Per the requirements of the Step Pay Program any former or current State employee must be paid a rate that is equal to or greater than the appropriate step pay rate within their classifications pay range based on completed years in their current class series.