Director of Administration, Community Impact and Resident Services- Hybrid
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Job Location:
Baltimore, MD - USA
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Enterprise is a national nonprofit that exists to make a good home possible for the millions of families without one. We support community development organizations on the ground aggregate and invest capital for impact advance housing policy at every level of government and build and manage communities ourselves. Since 1982 we have invested $80.9 billion and created 1 million homes across all 50 states the District of Columbia Puerto Rico and the U.S. Virgin Islands all to make home and community places of pride power and belonging.
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Working at Enterprise
At Enterprise youll be part of a diverse committed team making a difference every day. You will collaborate with some of the smartest minds and biggest hearts in our field. Youll be empowered to drive systems change and take bold steps to advance racial equity. And you will find a career home where youre valued and supported in your growth journey.
Enterprise offers career opportunities in our offices across the country with anexceptional benefits package.
Job Description Summary
We are seeking a detail-oriented and experienced Director of Administration to join our team in supporting comprehensive resident services programs. This position reports to the SVP for Community Impact and Resident Services and combines fiscal management expertise with community development skills to ensure effective resource allocation and program delivery that enhances the lives of our affordable housing residents.Job Description
Financial Management & Budget Development
Serve as liaison between RS leadership with the Finance division to develop monitor and execute annual budgets for resident services programs and initiatives.
Create and maintain monthly spending plans that align with organizational goals and funding requirements
Track both program funds and property-level funding and spending to appropriately account for revenues and expenses across all funding sources (property level grants solar earnings etc.)
Conduct regular budget analysis and provide recommendations for resource optimization.
In collaboration with Finance Division prepare reports for leadership board members and external stakeholders.
Ensure compliance with all financial policies procedures and regulatory requirements.
Transportation
Manage transition of responsibility for resident transportation services from Property Operations to resident services.
Supervise drivers and oversee transportation-related budget.
Grants & Contract Management
Contribute to grant application preparation and oversee award administration and compliance reporting.
Take primary responsibility for financial tracking and reporting for all grant-funded activities.
Monitor grant expenditures and deliverables to ensure adherence to funder requirements and timelines.
Facilitate contracting process on behalf of resident services in partnership with ECP shared services track process execution of contracts with service providers vendors and community partners. Identify opportunities to enhance quality and optimize delivery service.
Coordinate contract renewals amendments and performance evaluations.
Maintain detailed records of all funding sources and contractual obligations.
Program Operations & Reporting
Process and track program-related expenses ensuring accurate documentation and timely reporting.
Develop and implement systems for expense tracking and reimbursement processes.
Provide guidance training and support to program staff to optimize resource utilization.
Training & Capacity Building
Develop and manage a comprehensive training calendar for staff and community partners.
Identify capacity building needs and coordinate professional development opportunities.
Facilitate workshops and training sessions on financial management compliance and best practices.
Build and maintain relationships with training providers and educational institutions.
Create and update training materials and resources.
Community Partnership Development
Develops creates and updates partnership criteria contracting and partner accountability processes and measurement
Codifies partnership definitions selection criteria tiers; ensures strong partnership processes are created and enforced across the division.
Identifies and implements partnership infrastructure improvements (enforces existing scopes evaluates partner performance and updates/ right-sized contracts).
Collaborate with Legal to create/adapt agreed-upon contract templates.
Supports Director-level peers to develop action plans for underperforming partners establishes and identifies partnership needs.
Oversees grant and partnership reporting as necessary.
Provide technical assistance and capacity building support to community partner organizations.
Collaborate with external partners to leverage resources and maximize program impact.
Facilitate networking and knowledge-sharing opportunities among community partners.
Resident Services Operations
Collaborate with program staff and Human Resources to draft position descriptions with eye toward parity and attracting talent
Facilitate cross divisional collaboration and communication
Project Management/Customer Service
Provide project management support as needed to facilitate execution of strategic priorities
Collaborates with peers to ensure consistent resident/customer service philosophy
Works across portfolio to implement resident needs assessments partner needs partnership tools and feedback
Manage various projects and other duties as assigned.
Supervisory Responsibilities: Yes this position will manage up to 5 direct reports.
Essential Skills Experience and Talents:
Bachelors degree in related field required and 7-10 years experience in a similar role with a proven record of achievements in designing and implementing high quality programs.
Masters degree preferred or relevant work experience.
Track record of strategic partnership development.
Strong analytical skills (financial planning operational) Strong problem-solving skills in a matrix team environment; ability to use influence across peers colleagues.
Demonstrated ability to communicate professionally and effectively via phone and in writing with site staff and cross-functional internal partners residents public agencies and members of the community.
Ability to complete assigned tasks independently and ability to meet deadlines using demonstrated time management skills.
Proficiency in financial management software and database systems.
Advanced Microsoft Excel skills and experience with budget development tools. Strong analytical and problem-solving abilities.
Knowledge of accounting principles and financial reporting standards.
Familiarity with federal state and local funding requirements for housing and social services.
Process improvement business process redesign.
Ability to foster collaboration and transparency among departments and stakeholder groups.
Excellent written and verbal communication skills. Detail-oriented with exceptional organizational skills.
Ability to manage multiple projects and deadlines simultaneously.
Experience in training development and facilitation.
Cultural competency and commitment to serving diverse communities.
Data-driven decision-making; Develops cascades and monitors program and partnership management metrics
Creates and refines Key Performance Indicator Report (RS-wide metrics; coordinates action plans for areas needing improvement.
Physical Demands and Work Environment:
The physical demands and work environmental characteristics described here are representative of those that must be met by an associate to successfully perform the essential functions of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of the job the associate is often required to read write use hands to finger handle or feel objects or controls reach with hands arms talk and/or hear. Specific vision abilities required for this position include close vision distance vision peripheral vision depth perception and the ability to adjust focus. An individual in this position may be required to lift or carry weight up to 25 lbs.
While performing the duties of this job the associate is exposed to minimal to moderate noise.
Total Rewards at Enterprise:
You will be working with a group of talented professionals who are motivated by serving the community and addressing the need for affordable housing. Enterprise offers a comprehensive total rewards package for you and your family.
The base salary to offer for this role is between $115000/year to $135000/year depending on level of skills and experience.
The salary range for this position is represented by the low and high end of the range for the amount to be paid for the position. Salaries paid at Enterprise will vary based on factors that may include skills education location experience and performance. The salary range is just a part of the total rewards package provided to employees at Enterprise and other rewards may include annual performance bonuses and generous paid leave programs.
At Enterprise our benefits form a major component of our total rewards package. Benefits include dental health and vision care plans as well as family-building benefits such as adoption and surrogacy support. Enterprise allows flexible work arrangements to promote a better work-life balance. We offer health advocacy EAP and mental health benefits. We round out our total rewards package by offering financial education wellness programs and auto-enrollment in the companys 401(k) plan with employer matching contributions. Finally you will have learning and development opportunities including tuition reimbursement for job-related courses and certifications. Thank you for your interest in joining the Enterprise team in our effort and commitment to serve others.
#PMG
Required Experience:
Director
Key Skills
- Crisis Management
- Marketing
- Public Relations
- Fundraising
- Media Relations
- Constant Contact
- Strategic Planning
- Social Media Management
- Team Management
- Public Speaking
- Wordpress
- Writing Skills
About Company
Enterprise Community Partners is a national nonprofit dedicated to increasing housing supply, advancing racial equity and building resilience and upward mobility around affordable housing.
