MACNY Program Support Coordinator
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Job Location:
Syracuse, NY - USA
Monthly Salary:
Not Disclosed
Posted on:
7 days ago
Vacancies:
1 Vacancy
Job Summary
Overview
Make a Lasting Impact on New Yorks Workforce
Are you passionate about making a difference by supporting workforce development initiatives
Do you enjoy supporting collaborative teams and ensuring programs run smoothly and efficiently
Are you eager to make a difference by helping connect students jobseekers and employers across Central New York and the Mohawk Valley
Then MACNY The Manufacturers Association has a great opportunity for you!
The Manufacturers Association of Central New York (MACNY) seeks an energetic individual to serve as a Program Support Specialist. Reporting to the Manager of Apprenticeship and Workforce Development the Program Support Specialists primary focus will be on the New York Registered Apprenticeship Manufacturing Partnerships (NY-RAMP) Program to support the Registered Apprenticeship team.
The ideal candidate possesses strong personal and organizational skills. This position requires a passion for developing career pathways and problem-solving skills to provide workforce solutions.
Responsibilities
Program Coordination & Administration
- Provide day-to-day administrative support to the Apprenticeship and Workforce Development teams.
- Assist in tracking project deliverables timelines and reporting milestones for programs.
- Maintain and update contact databases program documentation and program records.
- Support coordination of meetings workshops and training events (both in-person and virtual).
- Assist with preparation of presentation materials and reports.
Data Management & Reporting
- Collect enter and maintain accurate data related to program progress and program outcomes.
- Help track performance metrics and outcomes to ensure compliance with federal and state reporting requirements.
Program Data Compliance & Documentation
- Conduct monthly Blue Book reviews to ensure accuracy and completeness of apprenticeship records.
- Prepare and submit quarterly reports for internal review and external partners as required.
- Create and maintain electronic files (E-Files) for new apprentices including setup and tracking in Salesforce SmartSheets and Fee-for-Service Opportunity records.
- Monitor wage progressions and ensure documentation aligns with apprenticeship standards and program policies.
- Track and verify Related Technical Instruction (RTI) participation progress and completion.
Maintain and update program forms templates and documentation to ensure current and compliant materials are in use
Remote Position
Min Compensation
Max Compensation
Qualifications
The Ideal Candidate
- Must have a valid drivers license.
- Strong grasp of key workforce development concepts present-day challenges and emerging solutions (e.g. career pathways skills gaps pre-apprenticeship Registered Apprenticeship skills-based hiring).
- Strong computer skills including word processing spreadsheets and databases.
- Training and/or experience with time management and project management skills.
- Experience with digital platforms virtual events social media and CRM (Customer Relationship Management) system a plus.
- Background with federal awards with external funding management is a plus.
- Opportunity to become a Registered Apprentice upon successful completion of 90-day probationary period.
Working Environment
- Monday Friday 8:30am 5:00pm. Must be flexible in availability to support occasional activities outside of regular business hours.
- Hybrid remote schedule after satisfactory 90-day review.
- Completion of a satisfactory background check will be required.
- Must have reliable transportation for frequent community outreach and engagements within New York State.
- Salary plus full benefit package including health dental life and disability plans employer contribution to 401k and more.
Company Website
Key Skills
- Project / Program Management
- Program Management
- Developmental Disabilities Experience
- Organizational skills
- Data Collection
- Meeting Facilitation
- Utilization Review
- Administrative Experience
- Program Development
- Public Speaking
- Supervising Experience
- Social Work
