Executive Assistant

L3Harris is dedicated to recruiting and developing diverse high-performing talent who are passionate about what they do. Our employees are unified in a shared dedication to our customers mission and quest for professional growth. L3Harris provides an inclusive engaging environment designed to empower employees and promote work-life success. Fundamental to our culture is an unwavering focus on values dedication to our communities and commitment to excellence in everything we do.

L3Harris Technologies is the Trusted Disruptor for the global aerospace and defense industry. With customers mission-critical needs always in mind our more than 50000 employees deliver end-to-end technology solutions connecting the space air land sea and cyber domains.

Job Title:Executive Assistant

Location:Palm Bay FL or Herndon VA This is an onsite role

Job ID:31303

Schedule: 9/80 Every other Friday off

The Role:

In this EA role you will partner directly with our executives to manage competing priorities and ensure nothing falls through the cracks. This isnt about scheduling meetings its about protecting focus time making judgment calls and keeping our leadership team aligned so we can scale effectively.

The ideal candidate will excel in complexity anticipate needs (before being asked!) and operate with discretion urgency and precision while being a collaborative partner.

Primary responsibilities include but are not limited to:

• Executive enablement:Calendar optimization travel coordination including international arrangements that may require visa processing expense reports supplier invoice processing and meeting to proactively resolve calendar conflicts and discern executive priorities.
• Communication management:Email triage stakeholder updates internal coordination. Exercise confidentiality and diplomacy supported by an understanding of the strategy and priorities of the organization.
• Project coordination:Following up on action items tracking deliverables cross-team alignment
• Confidential support:Sensitive research meeting prep strategic planning assistance consolidation of weekly reports for the executives review

• Gate 3 responsibility: Assume ownership and responsibility for Gate 3 scheduling at the segment level. This includes coordinating with multiple EAs to prioritize and secure executive calendar slots for Gate 3 meetings. Understanding the Gate process to be able to work proactively and plan in appropriate set-backs to ensure the right meetings are taking place prior to approaching due dates. Takes accountability and responsibly for ensuring executives have the Gate packages 24 in advance of meetings. Anticipates the needs of executives by looking ahead and scheduling pre-reviews and prep sessions for meetings and deconflicting conflicts when they arise. Consolidates the weekly report from multiple inputs for executives review.

• Collaboration:Be part of a highly collaborative and supportive team of Executive Assistants that work together across the wider IMS segment executive team. Support work on projects involving collaboration internally and externally for example being the contact person in relation to agreed Facilities projects such as desk moves and in organizing events. Take the lead to initiate chase up escalate and ensure deadlines are met.

• Broad organization support:Be aware of changes and development within all parts of the organization and support communication plans to convey these to the teams.

• Ability to build a strong network:Build and maintain strong working relationships with a broad range of stakeholders from different business units functions sectors segments and CHQ.
• Reception management and oversight:including new hire coordination as needed.

• General office duties:Support general office duties with the other administrative staff (ordering supplies delegation support for other ESs etc.) and other duties as assigned.

Essential experience:

• 10 or more years experience in an executive support in a corporate environment
• Driven and resourceful to manage own workload with flexibility to prioritize and deliver against deadlines with minimal supervision.
• Remains resilient and reliable under pressure
• MS Office skills at intermediate or advanced level

• Excellent communication and organizational skills with high attention to detail
• Experience of effectively arranging travel producing accurate itineraries and a good judgement on how to optimize travelers time.

• A professional manner and the confidence to interact across the business.

• Apply discretion and maintain confidentiality.

Please be aware many of our positions require the ability to obtain a security clearance. Security clearances may only be granted to U.S. addition applicants who accept a conditional offer of employment may be subject to government security investigation(s) and must meet eligibility requirements for access to classified information.

By submitting your résumé for this position you understand and agree that L3Harris Technologies may share your résumé as well as any other related personal information or documentation you provide with its subsidiaries and affiliated companies for the purpose of considering you for other available positions.

L3Harris Technologies is proud to be an Affirmative Action/Equal Opportunity Employer. L3Harris is committed to treating all employees and applicants for employment with respect and dignity and maintaining a workplace that is free from unlawful discrimination. All applicants will be considered for employment without regard to race color religion age national origin ancestry ethnicity gender (including pregnancy childbirth breastfeeding or other related medical conditions) gender identity gender expression sexual orientation marital status veteran status disability genetic information citizenship status characteristic or membership in any other group protected by federal state or local laws. L3Harris maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks where permitted by law.

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