Senior Events Specialist California

Cleary Gottlieb Steen & Hamilton LLP

Job Location:

San Francisco, CA - USA

Monthly Salary: $ 115000 - 120000

Posted on: 10 days ago

Vacancies: 1 Vacancy

Job Summary

Overview

Cleary Gottlieb is a pioneer in globalizing the legal profession. We have 14 offices in major financial centers around the world but we operate as a single integrated global partnership and not as a U.S. firm with a network of overseas locations. The firm employs approximately 1100 lawyers from more than 50 countries.

Since 1946 our lawyers and staff have worked across practices industries jurisdictions and continents to provide clients with simple actionable approaches to their most complex legal and business challenges whether domestic or international. We support every client relationship with intellectual agility commercial acumen and a human touch.

The Events Team is responsible for the strategic development production and execution of a comprehensive portfolio of premium client experiences including high-profile conferences webinars distinguished client entertainment programs and exclusive hospitality events that exemplify and elevate the Cleary brand and deepen client relationships.. The team also provides coordination support for large-scale internal events including partner events firm retreats and holiday parties that reinforce our culture of excellence.

The Senior Events Specialist will serve as an integral member of the Global BDMC team collaborating with the local office and Practice Group support teams and other relevant functions across the firm.

This role will work closely with the lawyers and professional staff in California and report to the firms Senior Events Manager based in New York. The role requires the ability to work on-site on a frequent basis in each of the Northern California offices with one office (either the Peninsula or San Francisco) designated as the home base office for this position.

Responsibilities

The primary focus will be on events within California. However the role will also provide support for events across the Americas as required.
Lead the comprehensive management of assigned events from initial concept development through post-event evaluation and reporting.
Develop and maintain detailed project timelines with clear milestones deliverables and accountability measures.
Work on a collaborative basis with relevant stakeholders and internal departments to drive 360 degree strategy across events.
Manage and maintain the California Events Calendar.
Develop event budgets monitor expenses throughout event lifecycles and conduct post-event budget reconciliation.
Work closely with BDMC colleagues lawyers and other relevant stakeholders to develop targeted strategic mailing lists so that the right clients attend the right events.
Manage RSVP tracking and event attendee reports.
Manage the creation production and publication of premium event materials including invitations programs signage name badges and promotional materials that consistently reflect Clearys distinguished brand identity and attention to detail.
Coordinate logistical elements including venues F&B security registration management attendee communications on-site coordination and contingency planning etc.
Conduct thorough venue research site visits and selection processes to identify optimal locations that align with event objectives and budget parameters.
Negotiate contracts with vendors venues and service providers to secure favorable terms and pricing while ensuring quality standards.

Qualifications

5years of event management experience preferably within a professional services firm law firm or corporate environment. Bachelors degree required.
Ability to work on-site on a frequent basis in each of the Northern California offices (the Peninsula or San Francisco) with one office designed as the home base office.
Proven track record of successfully managing complex multi-stakeholder events from conception through execution.
Strong computer proficiency with expertise in Microsoft Office Suite (Outlook Word PowerPoint Excel).
Experience with CRM platforms such as Microsoft Dynamics and event management software such as Cvent preferred.
Proficient in virtual event platforms including Zoom webinar and meeting functionalities.
Exceptional project management skills with ability to manage multiple concurrent events and competing priorities.
Team-oriented approach with superior client service mindset and high attention to detail and quality.
In-depth knowledge of the Bay Area events landscape including premier venues restaurants caterers and key vendors.
Ability to monitor emails outside of regular business hours.
Flexibility to work outside standard office hours as needed to facilitate events and complete time-sensitive deliverables.
Ability to remain calm under pressure and solve problems creatively in fast-paced environments.
Strong organizational skills with ability to anticipate needs and proactively address challenges.
Experience working independently and within cross-functional teams in a collaborative environment.
Excellent oral and written communication skills.

The estimated base salary range for this position is $115000 to $120000 at the time of posting. The actual salary offered will depend on a variety of job-related factors including skills education training credentials experience scope and complexity of role responsibilities geographic location and performance. This role is exempt meaning it is not overtime pay eligible.

Cleary provides a comprehensive benefits package including health care benefits. More information can be found here:Benefits

We are an equal opportunity employer. Consistent with these goals the firm prohibits any form of discrimination or harassment based on any category protected by law. Cleary provides reasonable accommodations to enable otherwise qualified employees to perform the essential functions of their position provided the accommodation does not pose an undue hardship to the Firm.

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Required Experience:

Senior IC

OverviewCleary Gottlieb is a pioneer in globalizing the legal profession. We have 14 offices in major financial centers around the world but we operate as a single integrated global partnership and not as a U.S. firm with a network of overseas locations. The firm employs approximately 1100 lawyers f...

Overview

Responsibilities

The primary focus will be on events within California. However the role will also provide support for events across the Americas as required.
Lead the comprehensive management of assigned events from initial concept development through post-event evaluation and reporting.
Develop and maintain detailed project timelines with clear milestones deliverables and accountability measures.
Work on a collaborative basis with relevant stakeholders and internal departments to drive 360 degree strategy across events.
Manage and maintain the California Events Calendar.
Develop event budgets monitor expenses throughout event lifecycles and conduct post-event budget reconciliation.
Work closely with BDMC colleagues lawyers and other relevant stakeholders to develop targeted strategic mailing lists so that the right clients attend the right events.
Manage RSVP tracking and event attendee reports.
Manage the creation production and publication of premium event materials including invitations programs signage name badges and promotional materials that consistently reflect Clearys distinguished brand identity and attention to detail.
Coordinate logistical elements including venues F&B security registration management attendee communications on-site coordination and contingency planning etc.
Conduct thorough venue research site visits and selection processes to identify optimal locations that align with event objectives and budget parameters.
Negotiate contracts with vendors venues and service providers to secure favorable terms and pricing while ensuring quality standards.

Qualifications

5years of event management experience preferably within a professional services firm law firm or corporate environment. Bachelors degree required.
Ability to work on-site on a frequent basis in each of the Northern California offices (the Peninsula or San Francisco) with one office designed as the home base office.
Proven track record of successfully managing complex multi-stakeholder events from conception through execution.
Strong computer proficiency with expertise in Microsoft Office Suite (Outlook Word PowerPoint Excel).
Experience with CRM platforms such as Microsoft Dynamics and event management software such as Cvent preferred.
Proficient in virtual event platforms including Zoom webinar and meeting functionalities.
Exceptional project management skills with ability to manage multiple concurrent events and competing priorities.
Team-oriented approach with superior client service mindset and high attention to detail and quality.
In-depth knowledge of the Bay Area events landscape including premier venues restaurants caterers and key vendors.
Ability to monitor emails outside of regular business hours.
Flexibility to work outside standard office hours as needed to facilitate events and complete time-sensitive deliverables.
Ability to remain calm under pressure and solve problems creatively in fast-paced environments.
Strong organizational skills with ability to anticipate needs and proactively address challenges.
Experience working independently and within cross-functional teams in a collaborative environment.
Excellent oral and written communication skills.