Portfolio Services Officer
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Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Who We Are
BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6 500 globally we relentlessly focus on enabling innovation through the services we deliver while actively looking for new opportunities that will enable innovation for our clients businesses. Globally we manage over 320 million square feet of client portfolios across 30000 locations in North America Europe the Middle East Australia and Asia.
Further information is available at
SUMMARY
Reporting to Property Sevices Coordinator Supervisorthe Portfolio Services Officer is responsible for providing functional and administrative support to the account in one or more of the following areas: Environmental Health & Safety Contract Administration Operation support Administration and the Computerized Maintenance Management System. This position acts as the account contact in a specific functional area as well as provides administrative support to the managers as required.
KEY DUTIES & RESPONSIBILITIES
- Provide day-to-day functional support guidance and information to Team Members and Account management
- Lead coordinate and assist with special function as assigned
- Organize coordinate and document manager meetings including meeting minutes project tracking updates action logs and all required follow-up
- Plan organize and coordinate client meetings and external travel for managers as required including travel booking external meetings and expense reporting
- Prepare communications presentations agendas minutes and spreadsheets for specific projects and assignments
- Researches and compiles data related to functional groups and support
- May be responsible for the collection of technical data and the maintenance of databases
- Generates regular and ad hoc reports for the account as required
- Develops implements and updates procedures pertaining to functional area
- May be required to facilitate information sessions and/or training sessions for BGIS Canadas Team Members
- May support quality assurance inspections of portfolio properties to ensure service delivery meets or exceeds contractual requirements
- Other duties as assigned
Decision Making Capacity
- Must be able to organize their schedule to ensure that contract deliverable dates are met
- Must be able to evaluate and escalate service requests based on a pre-determined prioritization criteria
- Recommendations and decisions will be made with the Clients best interest in mind
KNOWLEDGE & SKILLS
- Community college diploma or equivalent training (e.g. RPA CET)
- More than one year up to three years of job related experience
- May require technical knowledge and expertise of particular functional area
- Strong computer skills
- Strong written and verbal communication skills
- Proven analytical skills and problem solving ability
- Advanced knowledge of Microsoft Office applications including Excel PowerPoint Word
- Exposure to Access Maximo Oracle and Crystal Reports is beneficial
- Excellent time management skills
- Confidentiality and discretion as will be exposed to highly confidential information
Licenses and/or Professional Accreditation
- Required Security Clearance where applicable
Please note this position requires a Reliability Security Clearance.
At BGIS we believe that diversity and inclusion is a key business driver such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!
BGIS is an equal opportunity employer and we welcome you to apply for a position with us! If you require accommodation during the recruitment process please contact us at askHR. Upon request for accommodation we will consult with the applicant in question and provide or arrange for the provision of a suitable accommodation in a manner that takes into account the applicants accessibility needs due to disability.
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Required Experience:
Unclear Seniority
Key Skills
- Project / Program Management
- Project Portfolio Management
- Portfolio Management
- Credit Analysis
- Banking
- Pricing
- Analysis Skills
- Project Management
- Financial Analysis
- Budgeting
- Property Management
- Contracts
About Company
BGIS is a global leader in integrated facility management services. Offering a full range of facility and real estate management services, BGIS partners with clients globally to bring forward innovative solutions.
