Administrative Assistant Teaching and Learning

Job Title: Administrative Assistant - Teaching & Learning

Reports to: Director of School Improvement & Director of State and Federal Programs

Pay Grade: Paraprofessional PG 5

Dept/School: Central Administration Office

Wage/Status: Non-Exempt

Days: 240

Primary Purpose:

Organize and manage the routine work activities of an administrative department office and provide clerical services to the department head and other staff members.

Qualifications:

Education/Certification:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Proficient skills in desktop computer applications (Microsoft Office Suite Google etc.).

Effective communication and interpersonal skills that promote good relationships internally and with the public.

Excellent problem-solving skills and ability to handle multiple projects at the same time

Ability to maintain confidentiality.

Attentive to details including basic math editing skills etc.

Bilingual (English/Spanish)

Experience:

Three years secretarial experience preferred

Work or volunteer experience in public education preferred

Major Responsibilities and Duties:

• Knowledge of and/or ability to learn data systems related to student assessment (Texas Assessment Management System PowerSchool eSchool etc.) district professional learning program business office/purchasing department program
• Prepare correspondence forms reports etc. for the Curriculum Instruction and Federal Program staff.
• Properly retain and dispose of records as required by policy.
• Compile pertinent data as needed when preparing various state and local reports.
• Assist directors with preparations for meetings and professional development.
• Coordinate scheduling and set up/take down of district rooms for professional development and staff meetings.
• Prepare purchase orders and obtain payment authorizations.
• Process travel and professional development requests including completion of required paperwork.
• Maintain accurate budgets.
• Keep records of multiple budgets for assigned directors.
• Type and take accurate notes in meetings.
• Answer incoming calls take reliable messages and route to appropriate staff.
• Receive sort and distribute mail and other documents to department staff.
• Prepare written correspondence forms schedules or reports.
• Work collaboratively and cooperatively with peers colleagues and district staff including collaborating with the teaching and learning administrative assistants.
• Perform other duties as assigned by the supervisor or other administrator that are consistent with the general requirements and qualifications for the position.

Professional Conduct:

• Maintain professional interactions with staff parents community and visitors.
• Demonstrate the ability to remain calm and withstand pressures.
• Demonstrate flexibility to change in routine and adapt quickly to changing situations.
• Demonstrates respect courteous to peers and visitors and assist fellow workers willingly.

Equipment used:

Personal or laptop computer printer copier fax machine shredder calculator telephone electronic mobile devices projector and display monitor

Working Conditions:

Physical Demands /Mental Demands/ Environmental Factors:

The working conditions described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.

Regular district-wide travel to multiple work locations as assigned. Regularly sit talk or hear; frequently required to use hands to finger handle or feel; frequent repetitive hand motions; prolonged use of computer; occasionally lift and/or move up to 10-50 pounds; occasionally required to stand walk reach with hands and arms; vision abilities include close vision; and color vision regularly work with frequent interruptions maintain emotional control under stress; the noise level is usually moderate. The employee may spend long hours in intense concentration which requires attention to detail. There are a number of deadlines associated with this position which may cause significant stress. The employee must also deal with a wide variety of people on various issues. Regularly perform multiple highly complex tasks with a need to periodically upgrade skills in order to meet changing job conditions and compliance with legal guideline. Flexibility is required to independently work with others in a wide variety of circumstances and integrating into different school environments. Occasionally work prolonged and irregular hours.

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

CSISD does not discriminate against any employee or applicant because of race color religion gender age national origin or disability. The district provides equal access to the Boy Scouts and other designated youth groups.