Administrative Assistant

Job Title: Administrative Assistant - Engineering

Job Code: 31256

Job Location: Camden NJ (on-site)

Schedule: 9/80 regular (Every other Friday Off)

L3Harris is dedicated to recruiting and developing diverse high-performing talent who are passionate about what they do. Our employees are unified in a shared dedication to our customers mission and quest for professional growth. L3Harris provides an inclusive engaging environment designed to empower employees and promote work-life success. Fundamental to our culture is an unwavering focus on values dedication to our communities and commitment to excellence in everything we do.

About L3Harris Technologies:

L3Harris Technologies is an agile global aerospace and defense technology innovator delivering end-to-end solutions that meet customers mission-critical needs. The company provides advanced defense and commercial technologies across space air land sea and cyber domains. L3Harris has approximately $18 billion in annual revenue and 47000 employees with customers in more than 100 countries.

Job Description:

The L3Harris Camden site is looking for an Administrative Assistant to support a fast-paced Engineering organization. This role will report to the Surface & C5 Systems (S&C5S) Director of Engineering and should be highly skilled and experienced in senior level support. This role provides adminstrative support to S&C5S Director of Engineering 21 engineering managers and 200 engineers.

Essential Functions:

• Provide comprehensive administrative support to S&C5S engineering director engineering leaders and engineering workforce.
• Manage and maintain executive schedules including meetings appointments and travel arrangements.
• Prepare format and edit reports memos letters and other documents from drafts.
• Organize and maintain physical and electronic files related to engineering projects ensuring they are up-to-date and easily accessible.
• Schedule and coordinate meetings including preparing agendas arranging conference rooms and distributing meeting minutes.
• Assist in the preparation of presentation materials for meetings and workshops.
• Serve as a point of contact for internal and external communications filtering and directing inquiries as appropriate.
• Facilitate effective communication between the engineering team and other departments.
• Assist in tracking project progress milestones and deadlines.
• Help with the coordination and execution of program tasks as required.
• Arrange travel accommodations itineraries and transportation for team members.
• Coordinate and support onboarding of new hires.
• Process travel expense reports and ensure accurate and timely reimbursement.
• Assist in purchasing & maintaining inventory of office supplies equipment and materials needed for engineering projects.
• Plan and coordinate team events workshops training sessions and other department-related activities.
• Provide basic technical support to the engineering team such as setting up equipment for meetings and collaborating with IT for more complex technical issues.
• Individuals should be flexible and open to helping wherever needed.
• Handles high volume of interpersonal interactions.

Qualifications:

• High School Diploma or equivalent and a minimum of 6 years of prior relevant experience or 2 years post-Secondary/Associates Degree with a minimum of 2 years of prior related experience.
• Minimum 5 years of expirience providing administrative support to large corporate teams.
• This position requires the ability to obtain a US Security Clearance for which the US Government requires US Citizenship.
• Expertise using Microsoft Office Suite required.
• Strong organizational skills with the ability to multitask.
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Ability to communicate effectively with team members stakeholders and customers.
• Strong interpersonal skills and the ability to work collaboratively in a team environment.

Preferred Additional Skills:

• Experience providing administrative support in the defense industry.
• Experience supporting engineering departments.
• Active Secret Clearance.
• Experience with office procurement systems.

In compliance with pay transparency requirements the salary range for this role is $55500 - $90000. This is not a guarantee of compensation or salary as final offer amount may vary based on factors including but not limited to experience and geographic location. L3Harris also offers a variety of benefits including health and disability insurance 401(k) match flexible spending accounts EAP education assistance parental leave paid time off and company-paid holidays. The specific programs and options available to an employee may vary depending on date of hire schedule type and the applicability of collective bargaining agreements.

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