Senior Executive Assistant 2 or 3
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Job Location:
Portland, TX - USA
Monthly Salary:
Not Disclosed
Posted on:
17 days ago
Vacancies:
1 Vacancy
Job Summary
Department Overview
Every Knight Cancer employee is expected to embody our guiding principles:
- We act BOLDLYBreakthroughs require pushing the boundaries of science exploring new frontiers and thinking differently
- We SUPPORT each otherRespect leads to trust which leads to excellence
- We work as a CONNECTED teamWe must leverage our collective brain power to conquer cancer because no one individual can do it alone
Function/Duties of Position
Using advanced technical and administrative skills this position provides direct executive-level administrative support to Dr. Brian Druker CEO of the OHSU Knight Cancer Institute and inaugural President of the Knight Cancer Group.
The Senior Executive Assistant:
- manages Dr. Drukers heavy complex and ever-changing schedule using excellent judgment to prioritize appointments
- monitors all communication managing as much as possible drafting replies for Dr. Druker as appropriate and staying apprised of his evolving priorities
- coordinates Dr. Drukers travel working with event organizers booking flights and hotels keeping track of all pertinent details for inclusion in itineraries processing reimbursements through appropriate sources and ensuring that reimbursements are received
- plans small- and large-scale internal and external meetings and events including identifying appropriate venue and needs (e.g. catering AV agenda) and seamlessly executing
- ensures that all customers receive exceptional customer service
- performs other duties as assigned
This position has access to highly confidential information and requires the utmost discretion. A high level of attention to detail commitment to high-quality work polished writing skills critical thinking prioritization independence and flexibility are essential. The Senior Executive Assistant must be able to work independently collaboratively and resourcefully to achieve goals and solve problems. Demonstrating tact and diplomacy is essential to maintaining effective working relationships with a wide range of internal and external customers. The position is demanding the workload heavy and expectations high.
Required Qualifications
- Level 3: Bachelors degree in a relevant field. Two (2) years of administrative experience OR equivalent combination of education and experience. One (1) year of full-time experience must have been in direct support of a senior-level executive requiring highly developed organizational and problem-solving skills
- Level 2: High School diploma. Four years of administrative or executive support experience; OR a Bachelors degree and two years of administrative or executive support experience; OR an Associates degree or certificate in office occupations or office technology and three years of administrative or executive support experience; OR an equivalent combination of training and experience
- Ability to maintain strict confidentiality
- Ability to demonstrate tact diplomacy and excellent judgment in representing the Knight Cancer Director the institute and OHSU and to maintain effective working relationships with all customers
- Experience with managing a busy executives calendar including weighing competing priorities and collaboratively working with others to identify times for meetings while protecting the executives time
- Ability to prioritize and complete a high volume of tasks and projects by deadline
- Experience with meeting and event planning
- Excellent communication skills verbal and written
- Exemplary writing and editing skills
- Excellent analytical and organizational skills
- Ability to work independently be self-motivated and resourceful
- Ability to work effectively with a team and diverse individuals and groups at all levels of an organization
- Demonstrable record of reliable attendance punctuality and exceptional performance in prior positions
- Demonstrated Proficiency with MS Office (Word Excel Outlook and PowerPoint)
Additional Details
- Bachelors degree or above
- Four years of experience supporting a high-level executive(s)
- Oncology experience
- Proficiency with Access Adobe Professional Photoshop Illustrator Endnote Oracle and HHMI P2P
- Oracle experience including iExpense
All are welcome
Required Experience:
Senior IC
Key Skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- White Papers
- Calendar Management
- Microsoft Excel
- Sharepoint
- Administrative Experience
- Budgeting
- DoD Experience
- Google Suite
About Company
OHSU treats the most complex health needs in the region, makes discoveries that save lives and educates next-generation health professionals.
