Legal Administrative Specialist I III

Legal Administrative Specialist for Court of Common Pleas in New Castle County

The Office of Defense Services seeks a highly motivated organized and enthusiastic entry level Legal Administrative Specialist to fill a full-time role within the New Castle County CCP Unit based at the Carvel State Building. This position may provide Assistant Public Defenders with the necessary legal and administrative support in providing quality open constitutionally mandated indigent defense addition to this the position will concentrate on opening files for the Court of Common Pleas and backing up the legal admin for Superior Court.

Essential functions are fundamental core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class:

• Applies agency laws rules regulations policies and procedures in maintaining and processing agency information.
• Serves as a liaison with the public clients agency staff and others to exchange information and explain agency services laws rules regulations policies and procedures.
• Assures effective coordination of operational functions for assigned unit/attorneys.
• Arranges for the delivery of legal paperwork.
• Types correspondence and legal paperwork.
• Maintains and controls data and/or filing systems to ensure effective accurate and easily retrievable legal documentation.
• Establishes and maintains case files.
• Reviews legal/court documents for completeness and accuracy.
• Greeting visitors clients and other guests ensuring adherence to the offices safety and professionalism expectations.
• Receiving/transferring incoming phone calls
• Additional duties may be assigned.

Applicants must have education training and/or experience demonstrating competence in each of the following areas:

• Possession of an Associates degree or higher.
• Knowledge of legal terminology.

OR

• One year of experience in coordinating office activities such as planning/coordinating meetings or conferences; tracking workflow and follow up; composing meeting notes; directing clients/customers; explaining services to the public and customers/clients; establishing or maintaining filing/record systems.
• One year of experience in document processing which includes reviewing and evaluating records for completeness and conformity with laws rules regulations standards policies and procedures resolve deficiencies interpret information and track and monitor activities.
• One year of experience in using standard computer software programs for word processing spreadsheets or databases.
• Six months experience in using an automated information system to enter update modify delete retrieve/inquire and report on data.
• Knowledge of legal terminology.

• This posting may close on or before 11/28/2025 upon filling the vacant position.
• This position is located in New Castle County.
• Please be sure to upload a recent copy of your resume as you complete the application process for this posting.
• This position is exempt from the State of Delaware Merit System.

• Applicants must be legally authorized to work in the United States. The State of Delaware participates in E-Verify and will provide the federal government with your Form I-9information to confirm you are authorized to work in the U.S.
• Criminal background check: A satisfactory criminal background check is required as a condition of hire.
• Direct deposit of paychecks is required.