Admin

Mumbai - India

Monthly Salary: Not Disclosed

Posted on: 7 hours ago

Vacancies: 1 Vacancy

Job Summary

Key Responsibilities and Duties

Office Operations Management:
- Oversee and coordinate day-to-day office activities ensuring compliance with company policies.
- Manage office supplies monitor inventory and place orders as necessary.
- Maintain and manage office equipment (printers copiers etc.) coordinating repairs and maintenance.
- Manage incoming and outgoing mail packages and deliveries.
Communication & Correspondence:
- Handle incoming and outgoing phone calls screening redirecting and taking messages professionally.
- Manage email correspondence sorting prioritizing and responding where appropriate.
- Serve as the primary point of contact for internal and external stakeholders (visitors vendors clients).
Scheduling and Logistics:
- Manage and maintain calendars for management or teams scheduling appointments and resolving conflicts.
- Coordinate and arrange travel including booking flights accommodations and ground transportation.
- Organize and set up meetings (both in-person and virtual) preparing agendas setting up equipment and taking detailed meeting minutes.
Documentation and Data Management:
- Create edit and proofread documents reports presentations and spreadsheets.
- Organize and maintain filing systems (both physical and digital) ensuring records are accurate and easily retrievable.
- Perform data entry update databases and maintain confidential employee or client records with discretion.
Financial/HR Support (May vary):
- Assist with basic bookkeeping expense tracking and invoice processing.
- Support the Human Resources team with onboarding new employees maintaining staff records and assisting with internal events.

Required Skills and Qualifications

Education: High school diploma or GED required; associates or bachelors degree in Business Administration or a related field is often preferred.
Experience: Proven experience in an administrative office assistant or similar role.
Technical Proficiency:
- Expertise in Microsoft Office Suite (Word Excel PowerPoint Outlook) or equivalent software.
- Familiarity with office management software (e.g. calendar systems databases CRM).
Core Competencies:
- Outstanding Organizational Skills and attention to detail.
- Excellent Verbal and Written Communication Skills.
- Strong Time Management and ability to effectively prioritize and multitask.
- Professionalism and the ability to handle sensitive or confidential information with discretion.
- Problem-Solving and a proactive self-motivated approach to work.

Key Responsibilities and Duties Office Operations Management: Oversee and coordinate day-to-day office activities ensuring compliance with company policies. Manage office supplies monitor inventory and place orders as necessary. Maintain and manage office equipment (printers copiers et...

Key Responsibilities and Duties

Office Operations Management:
- Oversee and coordinate day-to-day office activities ensuring compliance with company policies.
- Manage office supplies monitor inventory and place orders as necessary.
- Maintain and manage office equipment (printers copiers etc.) coordinating repairs and maintenance.
- Manage incoming and outgoing mail packages and deliveries.
Communication & Correspondence:
- Handle incoming and outgoing phone calls screening redirecting and taking messages professionally.
- Manage email correspondence sorting prioritizing and responding where appropriate.
- Serve as the primary point of contact for internal and external stakeholders (visitors vendors clients).
Scheduling and Logistics:
- Manage and maintain calendars for management or teams scheduling appointments and resolving conflicts.
- Coordinate and arrange travel including booking flights accommodations and ground transportation.
- Organize and set up meetings (both in-person and virtual) preparing agendas setting up equipment and taking detailed meeting minutes.
Documentation and Data Management:
- Create edit and proofread documents reports presentations and spreadsheets.
- Organize and maintain filing systems (both physical and digital) ensuring records are accurate and easily retrievable.
- Perform data entry update databases and maintain confidential employee or client records with discretion.
Financial/HR Support (May vary):
- Assist with basic bookkeeping expense tracking and invoice processing.
- Support the Human Resources team with onboarding new employees maintaining staff records and assisting with internal events.

Required Skills and Qualifications

Education: High school diploma or GED required; associates or bachelors degree in Business Administration or a related field is often preferred.
Experience: Proven experience in an administrative office assistant or similar role.
Technical Proficiency:
- Expertise in Microsoft Office Suite (Word Excel PowerPoint Outlook) or equivalent software.
- Familiarity with office management software (e.g. calendar systems databases CRM).
Core Competencies:
- Outstanding Organizational Skills and attention to detail.
- Excellent Verbal and Written Communication Skills.
- Strong Time Management and ability to effectively prioritize and multitask.
- Professionalism and the ability to handle sensitive or confidential information with discretion.
- Problem-Solving and a proactive self-motivated approach to work.